101213 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday December 13, 2010 07:00 PM
Council Chambers
Chair: John Lessif
Orders of the Day:
The Meeting was called to order at 4:30 p.m.
Moved by: Councillor Klein
Seconded by: Councillor Beres AND RESOLVED THAT Council move into Closed Session.
Ask� "Carried"
The open session of Council resumed at 7:00 p.m.
MOMENT OF SILENCE
ADOPTION OF AGENDA
Resolution No. 1:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres RESOLVED THAT the Agenda as prepared for the Council
Meeting of December 13, 2010 be adopted.
"Carried"
CLOSED MEETING SESSION
Resolution No. 2
Moved by: Councillor Stephenson
Seconded by: Councillor Beres RESOLVED THAT Town Council move into Closed Session, to
consider matters relating to:
• Report EDO 2010-28, matters relating to security of the property of the Municipality;
• Report EDO 2010-29, matters relating to security of the property of the Municipality;
/'`, • Project Satellite, matters relating to advice that is subject to solicitor -Client privilege -including
communications necessary for that purpose;
• Procedures for Planning Matters, matters for the purpose of educating or training the
members;
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MINUTES: Meeting for the Committee "Open Council"
CAOCL01-32 Open Issues, matters for the purpose of educating or training the members;
Facade Improvement Loan, matters relating to personal matters about an identifiable
individual;
Performance Review, matters relating to personal matters about an identifiable individual.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> None were disclosed
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of November 22, 2010. Q
Minutes of the Meeting of November 29, 201 OD
Minutes of the Meeting of December 1, 2010D
Minutes of the Meeting of December 6, 2010
Resolution No. 3:
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT the Minutes of Closed Session of Council
and Open Session of Council for the meetings of November 22, 2010, November 29, 2010,
December 1, 2010 & December 6, 2010 be approved.
"Carried"
PUBLIC MEETINGS
1. Committee of Adjustment Application A-07110 [fillsonburo Developments Inca C9
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the attached application and County Report.
The Applicant, Steve Smith, Tillsonburg Developments, was in attendance.
Opportunity was given for comments and questions.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution as passed.
Presented By: Planner
Resolution No. 4:
Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVED THAT this application is acceptable from a
planning point of view and should be granted subject to the following conditions:
1. A building permit for the single detached dwelling shall be issued within one year of the date of
the Committee's Decision.
2. A lot grading plan designated by an Ontario Land Surveyor or Professional Engineer be
submitted to the Building Department for approval prior to the
issuance of a building permit.
3. Minor Variance approval is granted only for development that is substantially and proportionally
in compliance with that shown on Plate 2 of
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MINUTES: Meeting for the Committee "Open Council"
Report No. 2010-323.
2. Committee of Adjustment AQplication A-08110 (Punjab Property Development Inca a
Presented By: Planner
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the attached application and County Report.
Mr. Len Girard, Agent for the applicant was in attendance and spoke to the design for ingress and
egress of the proposed car wash.
Opportunity was given for comments and questions.
Diane Peacock, resident across the street, spoke in opposition to the application.
She indicates that through past experience these car washes produce large noise issues as well
as they are a magnet for vandalism.
She indicates that she will appeal this decision if approved.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution as passed.
Resolution No. 5:
Moved by: Councillor Klein
eokl) Seconded by: Councillor Beres AND RESOLVED THAT this application is acceptable from a
planning point of view and should be granted subject to the following conditions:
1. The applicant shall finalize the site plan amendment application to the satisfaction of the Town
of Tillsonburg.
2. A building permit for the car wash building shall be issued within one year of the date of the
Committee's decision.
3. Minor Variance approval is granted only to permit development that is substantially and
proportionally in accordance with that shown on Plate 2 of
Report No. 2010-324.
"Carried"
DELEGATIONS
3. Hospital Update -Accreditation 2010, Hospital Re -development Plans, Patient Bill of Rights Q
Presented By: Tom McHugh, President $ CEO, TDMH
Mr. Tom McHugh, President of the TDMH appeared before Council.
Also in attendance was Erwin Hawel, Board Chair as well as Dan Rasokas, Board Member.
They gave a power point presentation regarding a hospital update including accreditation, CT
scanner and program for diabetes education.
Tom McHugh went over the push for integration including bringing chemotherapy to Tillsonburg
as well as many other programs.
He went over their proposed 10 year capital plan as well as future plans for expansion.
Resolution:
Moved by: Councillor Getty
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MINUTES: Meeting for the Committee "Open Council"
Seconded by: Councillor Rosehart AND RESOLVED THAT Council support the TDMH plan in its
entirety as presented.
"Carried"
4. LPRCA Draft 2011 Budget
Presented By: Cliff Evanitski
Draft 2011 Budget for Long Point Region Conservation Authority
al
ad
LPRCA Draft 2011 Budget.pdf
Mr. Cliff Evanitski GM and Secretary Treasurer of LPRCA appeared before Council.
Mr. Ron Sackrider Board member of LPRCA was also in attendance and commented on the
Boards positive move to locate in Tillsonburg.
Mr. Evanitski went over the budget plan for the upcoming year.
Council congratulated LPRCA in moving their head office to Tillsonburg.
CHIEF ADMINISTRATIVE OFFICER
5. Appointment to Conservation Authorities
Presented By: CAO
Resolution No. 6:
Moved by: Councillor Klein
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT Council recognize David Beres as
the Town of Tillsonburg representative to Long Point Region Conservation Authority for the 2011,
2012, 2013 and 2014 term of office.
"Carried"
6. Report CO 2010-26 Boards & Committee Appointments
Presented By: CAO
Resolution No. 7:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVE THAT Council receive Report CO 2010-26 Boards &
Committee Appointments
as information and support the recommendations contained therein.
"Carried"
7. CO 2010-25 Meeting Investigator - Extension of Agreement. 0)
Presented By: Clerk
Resolution No. 8:
Moved by: Deputy Mayor Renaud
lam' Seconded by: Councillor Beres AND RESOLVE THAT Council receive Report CO 2010-25
Meeting Investigator - Extension of Agreement.
AND FURTHER THAT Council authorize a one year extension to the contract with JGM
Consulting for meeting investigation services.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
8. AMO - Policy Update
111010AMO AMO Responds to Release of the Fire Marshal Risk Document.pdf
Resolution: No. 9
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive the AMO Policy
Update document;
AND FURTHER THAT staff respond to this document.
"Carried"
OPERATIONS
9. County Road Access By -Law Q)
Presented By: Clerk
Resolution No. 10:
10� Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVE THAT Council receive the certified copy of
By -Law 5222-2010 and a copy of the Guidelines for Entrances to the County Roads System for
information purposes.
"Carried"
DEVELOPMENT & COMMUNICATIONS
10. Application for Condominium Conversion and Draft Plan of Condominium CD10-05-7 Spitzke Q
Presented By: Planner
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the attached application and County Report.
The applicant has previously received a minor variance for parking spaces.
The current residents will not be required to leave their units.
The applicant is required to provide a proper plan of condominium drawing.
The applicants, Eileen & William Spitzke were in attendance.
Mr. Wade Spitze, son of the applicant was in attendance and spoke to the design for ingress and
egress of the proposed car wash.
There are currently 9 meters one for each unit and one for common corridoring.
The Fire Safety Plan that is currently in place will be reviewed.
Resolution No. 11:
Moved by: Councillor Rosehart
/004� Seconded by: Councillor Getty AND RESOLVED THAT Council recommend to Oxford County
Council that the conversion to condominium ownership of the 8 unit apartment building on lands
described as Lot 127, Plan M-16, in the Town of Tillsonburg and proposed by application File No.
CD10-05-7, by William & Eileen Spitzke, be approved;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER RESOLVED THAT it is further recommended that prior to consideration of
application File No. CD10-05-7 by County Council that the applicant be
required to submit to the County a proper Draft Plan of Condominium in accordance with the
requirements of the Planning Act and/or the Condominium Act;
AND FURTHER RESOLVED THAT it is recommended that the Council recommend to Oxford
County Council that, at such time as the Draft Plan of Condominium set
out above is submitted to the satisfaction of the County of Oxford, that the condominium be draft
approved, subject to the conditions, as detailed in County
of Oxford Planning Report 2010-288, being met prior to final approval of the plan for registration.
"Carried"
11. Application for Zone Change (Removal of Holding Provisions) - Victoria Wood (Tillsonburg) GP Inc.
D
Presented By: Planner
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the application and the attached County Report.
Resolution No. 12:
Moved by: Councillor Rosehart
/* AN Seconded by: Councillor Getty AND RESOLVED THAT the Council of the Town of Tillsonburg
approve the attached zoning bylaw amendment for an application submitted by Victoria Wood
(Tillsonburg) GP Inc., as detailed in the 'Recommendations' contained in County of Oxford Report
2010-322.
AND FURTHER THAT By -Law 3471, being a by-law to remove the Holding provision to allow for
the construction of single detached dwellings on the subject lands,
be brought forward for council consideration for three readings.
"Carried"
12. Extension to Draft Plan Approval 32T-00005, Annandale Heights Phase 7 Q
Presented By: Planner
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the application and the attached County Report.
MOE approval with lapse as of April 2011 and they will be seeking remedy to this issue.
The issue of the access road which is in poor condition was discussed, Staff will look into this
matter.
Resolution No. 13:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres RESOLVED THAT Council receive Planner's report 2010-327,
Extension to Draft Approved Plan of Subdivision,
AND FURTHER THAT Council support the recommendation that draft approval of this subdivision
plan be extended to December 31, 2012.
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MINUTES: Meeting for the Committee "Open Council"
13. Application for Consent- B10-65-7,1279098 Ontario Inc. D
Presented By: Planner
Mr. Jason Juhasz, Planner, County of Oxford, appeared before Council and commented with
respect to the application and the attached County Report.
No adverse comments were received.
The public were notified and they will be notified further as this application will not be heard by the
Land Division Committee until February.
Resolution No. 14:
Moved by: Councillor Stephenson
Seconded by: Councillor Beres AND RESOLVED THAT Council receive B10-65-7 Report.
AND FURTHER RESOLVE THAT the Town supports the proposal to create a commercial lot,
subject to the conditions as contained in the County of Oxford Report no.2010-325 and the same
be forwarded to the Land Division Committee of the County of Oxford.
"Carried"
14. Real Property Policy 9
Presented By: Director of Development and Communication Services
Resolution No. 15:
eow) Moved by: Councillor Beres
Seconded by: Councillor Klein AND RESOLVE THAT Council receive Report CO 2010 -1 Sale of
Land Policy.
AND FURTHER THAT Council authorize staff to implement the policy as per Section 270.(1) of
the Municipal Act as found in Appendix A.
"Carried"
FINANCE
15. FI 2010-043 Additional Contribution to Reserves
M
FI 2010-043 Additional Contribution to Reserves.doc 2010 Contr. to Reserves -Bud vs.Proi.xls
Presented By: Director of Finance
Resolution No. 16:
Moved by: Councillor Beres
Seconded by: Councillor Klein RESOLVE THAT Council receive report FI 2010-043 Additional
Contribution to Reserves as information.
AND FURTHER RESOLVE THAT the additional contribution to reserves in the amount of
$488,555 be adopted.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
16. Executive Summary to By -Law 3473 Paymentus Credit Card Payment Agreement D
Presented By: Director of Finance
Resolution No. 17:
Moved by: Councillor Klein
Seconded by: Councillor Beres RESOLVE THAT Council receive Executive Summary Report to
By -Law 3473 Paymentus Credit Card Payment Agreement as information;
AND FURTHER THAT By-law 3473 Paymentus Credit Card Payment Agreement be brought
forward for Council consideration.
"Carried"
17. FI 2010-042 Executive Summary to %L -Law 3470 Information Technology Service Contract 9
Presented By: Director of Finance
Staff to add time specific clause to the contract.
Resolution No. 18:
Moved by: Councillor Klein
Seconded by: Councillor Beres RESOLVE THAT Council receive Report FI 2010-042 Executive
Summary to By -Law 3470 Information Technology service contract.
AND FURTHER RESOLVED THAT By-law 3470 Information Technology contract be brought
forward for Council consideration.
IAMN "Carried"
INFORMATION ITEMS
18. Oxford County Road Maintenance 9
Presented By: Clerk
19. Information Item - Library Board Meeting Minutes October 19.2010 Q
NOTICE OF MOTION
RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 19:
Moved by: Deputy Mayor Renaud
Seconded by Councillor Getty RESOLVE THAT Report ED010-28 Lease of Town Facility be
received and recommendations therein be endorsed.
,,4� "Carried
Resolution No. 20:
Moved by: Deputy Mayor Renaud
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Beres: RESOLVE THAT Council receives report EDO 10-29 Lease of
Office Space in the Air Terminal Building for information purposes.
"Carried
Resolution No. 21:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receive the Procedure for
Open Meetings for Planning
Matters and the Meeting Statements as information;
AND FURTHER THAT Council implement those procedures for all Open Planning Matters.
"Carried"
Resolution No. 22:
Moved by: Councillor Getty
Seconded by: Councillor Rosehart RESOLVE THAT Council receives CAOCL01-32 for
information purposes.
"Carried"
Resolution No. 23:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVED THAT By -Law 3472 to authorize a Facade
Improvement Loan be brought forward for Council consideration for three readings.
"Carried"
Resolution No. 24:
Moved by: Councillor Rosehart
Seconded by: Councillor Getty AND RESOLVE THAT Council appoint Deputy Mayor Renaud and
Councillor David Beres to conduct the annual performance review of the CAO.
"Carried"
Resolution No. 25:
Moved by: Councillor Beres
Seconded by: Councillor Stephenson AND RESOLVE THAT Council endorse that Mayor Lessif,
Deputy Mayor Renaud and Councillor Klein serve on the committee relating to Project Satellite.
"Carried"
BY-LAWS
20. By -Law 3468, to Confirm all Actions and Proceedings of Council C9
�..� 21. %L -Law 3469, to lease office space on Tillsonburg Airport Premises Q
Presented By: Development Commissioner
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22. By -Law 3470 to adopt an Information Technology Service Contract a
23. By -Law 3471, to amend zoning by-law 3295 (Sanders Crescent, Victoria Wood) Q
24. %L -Law 3472, To authorize the Facade Improvement Loan between the Town and Peter Shane
Curtis and Jason Robert Wilcox a
25. By -Law 3473, to adopt an agreement with Paymentus Corporation Q
26. By -Law 3474, To enter into an Amending Agreement with Her Majesty the Queen in Right of
Canada, to receive Community Adjustment Funding.
M ad
By -lava 3474 Comm Adi fund #3.rtf By -Law 3474 Schedule A.pdf
FIRST AND SECOND READING
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres AND RESOLVED THAT By -Law 3468 to confirm all actions and
proceedings of Council, and
By -Law 3469, to lease office space at the Tillsonburg Airport, and
By -Law 3470, to adopt an Information Technology Service
By -Law 3471, to amend Zoning By -Law 3295, (Sander Cresc., Victoria Wood), and
By -Law 3472, To authorize a Facade Improvement Loan for 41 Broadway, and
By -Law 3473, to adopt an agreement with Paymentus Corporation,and
By -Law 3474, to enter into an Amending Agreement with Her Majesty the Queen, be read a first
and second time and this constitutes the first and second reading thereof.
"Carried"
BY-LAWS THIRD AND FINAL READING
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3468, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
/"s Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3469, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
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MINUTES: Meeting for the Committee "Open Council"
Corporate Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3470, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3471, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3472, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
?0*1111 "Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3473, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Resolution:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Beres RESOLVED THAT By -Law 3474, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Resolution:
Moved by: Councillor Stephenson
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT the meeting be adjourned at 8:57
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MINUTES: Meeting for the Committee "Open Council"
p.m.
"Carried"
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday December
14, 2010 01:53 PM)
Town of Tillsonburg
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