971014 Regular Council Meeting MinutesOctober 14th, 1997
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Tuesday, October 14th, 1997 at 7:30 P.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor Cam McKnight, Councillors: I. Horton, D. Beres, B.
Carroll, S. Lamb, G. Leachman, C. Rosehart, R. Smith and
F. Welsh
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under date of September
22nd, 1997 be adopted as printed and circulated.
"Carried"
B. Adoption of Agenda
-Ommb, No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of
October 14th, 1997 be adopted as printed, with the
addition of:
E. Committee of Adi ustment
1. Planning Comments on Application for
Minor Variance A-21/97
F. Reports
10. Traffic Committee Minutes of October 9th,
1997.
and the deletion of:
F. Reports
9. Tree Advisory Group Minutes of Octobe,c
8th, 1997.
"Carried"
C. Declarations - Municipal Conflict of Interest Act
1. Mayor Cam McKnight expressed a Conflict of Interest with
respect to Vendor S565 -SWOP on the Accounts Payable List
for September 1997, as found on the Finance and
Administration Committee Minutes of October 10th, 1997.
D. Appointments/Delegations
E. Committee of Adiustment
1. A-21/97 - Tracey Covey
Mr. B. Bartlett, Secretary -Treasurer to the Committee of
Adjustment, presented the applied for Minor Variance.
Mr. T. Covey, property owner at 52 Earl Street, was in
attendance and requested approval of the applied for
Minor Variance from the Committee of Adjustment.
A memorandum from the Town Planner was received by
Committee opposed to the applied for Minor Variance
Application from Mr. Covey. ,..}
No. 3 Moved by Councillor Horton
Seconded by Councillor Smith AND RESOLVED THAT
Application A-21/97, 52 Earl Street, made to
Committee of Adjustment by Ms. T. Covey, be
deferred.
"Carried"
F. Reports
1. Finance and Administration Committee Minutes of October
10th, 1997
2. Treasurer RE: 1996 Financial Statement
3. Public Services Committee Minutes of October 1st, 1997
4. John Law Trust Minutes of September 8th, 1997
5. Canada Day Committee Minutes of September 18th, 1997
6. Economic Development Commission Minutes of September 23rd
and October 3rd, 1997
7. Special Awards Committee Minutes of September 24th, 1997
8. Fire Committee Minutes of October 6th, 1997
9. Tree Advisory Group Minutes of October 8th, 1997
G. Communications
1. County of Oxford RE: Lifting of Part Lot Control:
i) 1115572 Ontario Inc. (Southridge Building Co.)
ii) Schleiss Development Company & Regita Enterprises
Inc. (File CO.9-21-176)
iii) Schleiss Development Company & Regita Enterprises
Inc. (File CO.9-21-178)
2. Black Fund Development Inc. RE: Permission to advertise
'The Great Hospitals Lottery'
3. Solid Waste Association of North America (SWANA) RE:
Bill 26 and Waste Management Costs
4. County of Oxford RE: 1997 Oxford County Land Saver Award
)SE" K. Information
1. House of Commons, Official Opposition RE: National Unity
for Municipalities
2. Ministry of Consumer and Commercial Relations RE:
Charitable Gaming Initiatives
3. Township of Norfolk RE: Norfolk Mall
4. White Ribbon Campaign RE: 1997 Campaign
5. Mandryk & Heeney RE: Fardella OMB Hearing
6. Ministry of Municipal Affairs RE: Southwestern Regional
Conference "New Dimensions" - December 5th, 1997 - London
Convention Centre
7. Royal Canadian Legion RE: War Memorial Cenotaph
8. Association of Municipalities of Ontario (AMO) RE:
Amendments to User Fee Regulation
9. Ontario Federation of Agriculture (OFA) RE: Farming and
Food Production Protection Act, 1997
10. Ministry of Transportation RE: Designation/Revocation of
Connecting Link
11. Ontario Healthy Communities Coalition RE: Regional!
Conference - November 8th, 1997 - London !
12. Ministry of Municipal Affairs and Housing RE:
Municipalities Get More Detail on Local Who Does What
Numbers
13. Long Point Region Conservation Authority RE: Meeting of
September 3rd, 1997
14. Community TV Times - Fall 1997
15. The Sentinel -Review Viewpoint - Town of Tillsonburg;
Rebel With a Cause
16. Workshop - Ministry of Municipal Affairs and Housing -
Restructured County of Oxford - Budget Planning
Worksheets
17. REMINDER... Ministry of Municipal Affairs RE:
Southwestern Regional Conference "New Dimensions" -
December 5th, 1997 - London Convention Centre
18. REMINDER ... Big Brothers/Big Sisters of Tillsonburg and
District Inc. RE: Annual Bowl -A -Thou
I. Resolutions
No. 4 Moved by Councillor Smith
Seconded by Councillor Beres AND RESOLVED THAT the
Finance and Administration Committee Minutes of
October 10th, 1997 be received and recommendations
contained therein be adopted.
"Carried"
No. 5 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
having followed the procedures outline din the
Town's purchasing policy, the Fire Chief be now
authorized to accept the proposal from Computer
Systems for computer equipment, in the amount of
$5,520.00 including applicable taxes.
"Carried"
No. 6 Moved by Councillor Smith
Seconded by Councillor Beres AND RESOLVED THAT the
Five Year Capital Forecast for the Corporation of
the Town of Tillsonburg and its Boards and
Commissions for the years 1997 through 2001, as
submitted by the Treasurer on September 23rd, 1997
to the Mayor and Members of Council, Department
Heads and the Chair of Boards and Commissions, be
adopted as a planning tool for future Capital
OEM% Expenditures and be updated each year in
conjunction with the preparation of the annual
budget.
"Carried"
No. 7 Moved by Councillor Smith
Seconded by Councillor Beres AND RESOLVED THAT the
1996 Financial Statement be received.
"Carried"
No. 8 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT
the Public Services Committee Minutes of October
1st, 1997 be received and recommendations contained
therein be adopted.
"Carried"
No. 9 Moved by Councillor Horton
Seconded by Councillor Beres AND RESOLVED THAT the
John Law Trust Minutes of September 8th, 1997 be
received.
"Carried"
No. 10 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
the Canada Day Committee Minutes of September 18th,
1997 be received and recommendations contained
therein be adopted.
"Carried"
No. 11 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT
the Economic Development Commission Minutes of
September 23rd and October 3rd, 1997 be received
and recommendations contained therein be adopted.
"Carried"
No. 12 Moved by Councillor Welsh
Seconded by Councillor Leachman AND RESOLVED THAT
the Special Awards Committee Minutes of September
24th, 1997 be received and recommendations
contained therein be adopted.
"Carried"
No. 13 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Fire Committee Minutes of October 6th, 1997 be
received and recommendations contained therein be
omwk adopted.
"Carried"
No. 14 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the
Traffic Committee Minutes of October 9th, 1997 be
received and recommendations contained therein be !'
adopted.
"Carried"
No. 15 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that the lands consisting of
Block 155, Registered Plan 41M-145 (Parts 1, 21 3 &
41 41R-6062), Town of Tillsonburg, be exempted from
Part Lot Control and that the County be requested
to enact the necessary exempting by-law as well as
entering into a standard Part Lot Control Agreement
with the applicant.
"Carried"
No. 16 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that the lands consisting of
Lot 5, Registered Plan 41M-131, Town of
Tillsonburg, being in compliance with the R2 Zone
provisions in Tillsonburg's Zoning By -Law No. 1994,
be exempted from Part Lot Control and that the
County be requested to enact the necessary
exempting by-law as well as entering into a
standard Part Lot Control Agreement with the
applicant.
"Carried"
No. 17 Moved by Councillor'Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that the lands consisting of
Lot 6, Registered Plan 41M-1311 Town of
Tillsonburg, being -in compliance with the R2 Zone
provisions in Tillsonburg's Zoning By -Law No. 1994,
be exempted from Part Lot Control and that the
County be requested to enact the necessary
exempting by-law as well as entering into a
standard Part Lot Control Agreement with the
applicant.
-Carried" t
00M)
No. 18 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT
the Council of the Town of Tillsonburg grant
permission to Black Fund Development.,: Inc. to
advertise The Great Hospitals Lottery in the Town
of Tillsonburg. ~;
"Carried"
^' No. 19 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT the
Clerk -Administrator be directed to send a letter to
the Premier of Ontario with content as outlined in
Draft Letter forwarded to the Town of Tillsonburg
by SWANA regarding Bill 26.
"Carried"
J. By -Laws
The following by-laws received three readings and were f inally
enacted:
1. By -Law 2818 - To Submit a Question to the Electors at
Municipal Election
2. By -Law 2819 - To Provide for Reduced Hours of Voting in
Institutions and Retirement Homes
3. By -Law 2820 - To Authorize Town to Enter into Two
Option Agreements with Pembina
Exploration Limited
R. Notice of Motion
L. Closed Session
No. 20 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Town Council move into closed session to consider
matters of potential litigation.
"Carried"
Council moved back into Open Session.
Meeting adjourned at 10:30 P.M.