980323 Regular Council Meeting Minutesonw�
March 23rd, 1998
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Monday, March 23rd, 1998 at 7:30 P.M. in the
Council Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors:
D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart,
R. Smith and S. Molnar
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under date of March 9th,
1998 be adopted as printed and circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of March
23rd, 1998 be adopted as printed, with the
following additions:
J. Resolutions
1. Resolution RE: Permission for
Tillsonburg Parks, Community Centre and
Recreation Commission to Acquire a 1988
4x4 truck
K. By -Laws
2. By -Law 2833 -
"Carried"
To amend Zoning By -Law
1994, as amended (Steve
Aguston).
C. Declarations - Municipal Conflict of Interest Act
1. Mayor McKnight declared a conflict of interest with
�•, respect to Vendor #S565 and #A125 as contained in
Accounts Payable List for February 1998 under Minutes of
Corporate Services dated March 18th, 1998.
D. Appointments/Delegations
1. Mr. Tom Galli, Ontario Liquor Boards Employees Union,
addressed Town Council and updated them on the Province
of Ontario's Plan to privatize the Liquor Control Board
of Ontario and the impacts of job loss and possible
greater abilities of minors to obtain liquor through
private stores. The draft motion as presented by the
Ontario Liquor Boards Employees Union was referred to
Corporate Services Committee.
2. Mr. David Binns, President, Canadian Auto Workers Union,
addressed Council and asked that they approve a
resolution supported the principles of the auto pact and
its tariff structure.
3. Mr. Norm Ryder, Principal; Mr. Ken Schaeffer, Special
Education Officer, Annandale High School; and Mr. Tim
McKoy, Constable, Tillsonburg Police Services, addressed
Town Council and requested a crossing guard to resolve
the traffic safety concern at Annandale School. The
matter was referred to the Police Services Board.
4. Mr. Robert E. Lehman addressed Town Council with respect
to tree removals in the Town of Tillsonburg. The matter
was referred to Tillsonburg Parks, Community Centre and
Recreation Commission for review under the Tree Policy.
E. Committee of Adiustment
1. A-2/98 - Edwin and Ewart McLaughlin
Mr. Brad Bartlett, Secretary -Treasurer, addressed
Committee and presented the applied for Minor Variance
under File A-2/98. Mr. Mike Barrett, Planner, addressed
Committee and commented on File A-2/98 as found in a memo
dated March 19th, 1998 from the County of Oxford Planning
and Development Department. Mr. Ed McLaughlin addressed
Committee in support of the applied for Minor Variance
and there were no persons in attendance in opposition to
the variance on the subject lands.
No. 3 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED
THAT application to Committee of Adjustment of
Mr. Ed McLaughlin, File #A-02/98, as effects
Lots 212 and 213, Plan 500, known municipally
as 216 Tillson Avenue, in the Town of
Tillsonburg, to permit the construction of a
one -storey warehouse to the existing legal
non -conforming industrial building in a M2
Zone, be approved subject to conditions 1
through 5 as contained in the Supplementary
Planning Comments
1998 as prepared by
Department.
"Carried"
F. Public Hearings
under date of March 19th,
the Oxford County Planning
1. Davlaur Developments Ltd. - Extension of Water Allocation
and Draft Plan Approval
No. 4 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT
the Council of the Town of Tillsonburg extend
the water allocation for the draft plan of
subdivision 32T-89010 submitted by Davlaur
Developments Ltd., located on the west side of
Quarter Town Line, lying north of Newell Road,
being Part Lots 8 & 9, Concession 12 (Dereham)
in the Town of Tillsonburg, for one (1) year
to March 1, 1999;
AND FURTHER THAT the Council of the Town of
Tillsonburg recommend to the Oxford County
mmir► Council that it extend the draft approval for
plan of subdivision 32T-898010 for one (1)
year to March 1, 1999 and that Condition No.
12 be modified as follows:
"The subdivision agreement between the
owner and the Town of Tillsonburg shall
recognize that a water allocation for 50
residential units is available for Phase
1 of Subdivision Plan 32T-89010,
providing all services are installed
within this subdivision plan by March 1,
1999. If final approval has not been
given to Phase 1 by this date, draft plan
approval for Phase 1 will lapse."
"Carried"
2. Steve Aguston - Application for Zone Change
No. 5 Moved by Councillor Lamb
Seconded by Councillor Carroll AND RESOLVED
THAT the Council of the Town of Tillsonburg
approve the zoning by-law amendment as
contained in County of Oxford Report #98-40,
0=04 for an application submitted by Steve Aguston
for lands located in Lot 264, Plan 500 in the
Town of Tillsonburg, rezoning the subject
lands from General Industrial (M2) to Special
Highway Commercial (C2-19) to permit a variety
of restricted service commercial uses on the
property.
"Carried"
G. Reports
1. Corporate Services Committee Minutes of March 18th, 1998
2. Director of Public Services RE:
(i) Sanitary Sewers Reconstruction
(ii) Local Improvement - Sanitary Sewers - North
Broadway
3. 1997 Annual Fire Services Report
4. Clerk -Administrator RE: OPP Costing Process
H. Communications
1. Tony Csinos, Resident of Bayham Township RE: Gas
Processing Plant
2. County of Oxford RE: Lifting of Part Lot Control:
(i) 1115572 Ontario Inc. (Southridge Building Co.)
(ii) Hickory Hills Developments Inc.
I. Information
1. Tillsonburg Police Services Board Minutes of February
16th, 1998
2. Culture Commission Minutes of February 18th, 1998
3. Township of South-West Oxford RE: Request for Support
for Delegation of Setting of 1998 Tax Ratio to Lower Tier
Municipalities in Oxford County
4. Ernie Hardeman, MPP Oxford RE: Release of Who Does What
Numbers
5. Harrison, Elwood RE: OMB Decision and Order of the Board
RE: Norfolk Mall
6. Ontario Good Roads Association 198 Conference Reporter
7. Tillsonburg Museum/Annandale House - Annual Report 1997
8. Ministry of Mun copal Affairs and Housing RE: Interim
Levy - County &U4.4oard of Education
00'w-1
J. Resolutions
No. 6 Moved by Councillor Lamb
Seconded by Councillor Leachman
WHEREAS the auto industry, largely due to the Auto
Pact, is ciritical to the economic health of Canada
and its communities, particularly Woodstock,
Tillsonburg, Ingersoll and Oxford County. This
important industry has been described as the Engine
of the Canadian economy; and
WHEREAS trade policy has always been central to
Canadian auto policy. Auto provides 150,000 direct
jobs (assembly and components) and some 175,000
spin-off jobs (steel, plastics, glass, rubber,
etc.); and
WHEREAS the Federal Government is contemplating an
end to the Auto Pact by eliminating tariffs on all
vehicles and components coming from overseas; and
WHEREAS overseas auto companies have demonstrated a
markedly lower commitment to investment and jobs
than the Big Three companies; and
WHEREAS the elimination of tariffs facing non auto -
pact companies would inevitably lead to significant
job losses in the many communities in Canada that
depend on the auto industry, either directly or
indirectly through related activities such as
parts, production and spin-off economic activity;
and
THEREFORE BE IT RESOLVED that the Federal
Government reverse their recent decision on auto
parts and cease any action, legislative or
otherwise, that would lead to the elimination of
auto tariffs on vehicle assembly. In addition, the
Federal Government must fully commit to protect the
principles of the Auto Pact; and
BE IT FURTHER RESOLVED that this Tillsonburg Town
Council, goes on record with the Federal and
Provincial Governments in supporting the immediate
withdrawal of any intention to implement such
tariff removal and ensure the protection of the
Auto Pact.
�► FURTHER BE IT RESOLVED THAT this resolution be
endorsed and forwarded for support to the A.M.O.
Association of Ontario Municipalities, and F.C.M.
Federation of Canadian Municipalities, for their
support.
"Carried"
No. 7 Moved by Councillor Horton
Seconded by Councillor Carroll AND RESOLVED THAT
the matter of co-ordination of a crossing guard on
Tillson Avenue be referred to Police Services Board
for review.
"Carried"
No. 8 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
the Corporate Services Committee Minutes of March
18th, 1998 be received and recommendations
contained therein be adopted.
"Carried"
No. 9 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
Report as prepared by the Director of Public
Services with respect to Sanitary Sewer
Reconstruction be received and the recommendations
as contained therein be adopted.
"Carried"
No. 10 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
Report as prepared by the Director of Public
Services with respect to Local Improvements
Sanitary Sewers in the Broadway Area be received
and adopted.
"Carried"
No. 11 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the
1997 Annual Fire Services Report be received.
"Carried"
No. 12 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg receive the
communication of Tony Csinos, Resident of Bayham
Township, regarding opposition to the proposed Gas
Processing Plant locating in Bayham Township,
recognizing the concerns and objections as outlined
in his correspondence.
"Carried"
No. 13 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that hte lands owned by
1115572 Ontario Inc. (Southridge Building Co.),
consisting of Block 155, Registered Plan 41M-145
(Parts 1, Zf 3 & 41 41R-6162) Town of Tillsonburg,
be exempted from Part Lot Control and that the
County be requested to enact the necessary
A=111
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exempting by-law as well as entering into a
standard Part Lot Control Agreement with the
applicant.
"Carried"
No. 14 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to
Oxford County Council that the lands owned by
Hickory Hills Developments Inc., consisting of Lots
15, 16, 17 & 18, Registered Plan 41M-88, Town of
Tillsonburg, being in compliance with the R2-3 Zone
provisions in Tillsonburg's Zoning By -Law No. 1994,
be exempted from Part Lot Control and that hte
County be requested to enact the ncessary exempting
by-law as well as entering into a standard Part Lot
Control Agreement with the applicant.
"Carried"
No. 15 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council grant the Tillsonburg Parks, Community
Centre and Recreation Commission permission to
acquire a 1988 Chevrolet 4x4 truck at a cost of up
to hte amount provided in the revised 1998 Parks
and Recreation Budget.
"Carried"
No. 16 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the next regular meeting of Council be set for
Tuesday, April 14th, 1998 at 8:00 a.m.
"Carried"
By -Laws
The following By -Law received third and final reading and was
finally enacted:
1. By -Law 2831-98 - To Regulate Keeping of Dangerous
Dogs and Aggressive Dogs
The following By -Law received three readings and was finally
enacted:
2. By -Law 2833-98 - To Amend Zoning By -Law 1994, as
amended (Steve Aguston)
L. Notice of Motion
1. RE: Changing Time of Council Executive Session
Moved by Councillor Leachman
Seconded by Councillor Lamb
WHEREAS Council has attempted to establish and maintain
an open, upfront, and informative relationship with the
people of Tillsonburg, with the media, and at time, with
citizens present,
AND WHEREAS this was possible under the previous
timelines of Council where Executive decisions made on
the Monday could be presented in Open Council at
Tuesday's session, enabling the media more opportunity to
be present to report the important decisions to the
citizens of Tillsonburg.
AND considering what often happens now is that the
Executive Session follows the Open Session, followed by
another Open Session where decisions are made without the
media or citizens present,
AND WHEREAS this method can give the appearance of being r•1
secretive, i
AND FURTHER, where recently in Town Hall meetings held in
some other municipalities, and reported in the press,
citizens have stated that maintaining an upfront and open
relationship with the public is one of the main concerns,
BE IT RESOLVED THAT the Council of the Town of
Tillsonburg hold that part of its Executive Session where
issues are discussed of a legal, financial, and personnel
nature that result in the subsequent moving into Open
Session to make important motions, be held before the
Open Session of Council, thus allowing the motion to be
passed with fuller public exclosure,
AND FURTHER THAT some time -line be placed on the
Executive Session.
M. Closed Session
No. 17 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council move into Closed Session to consider
matters of potential litigation.
"Carried"
Council moved back into Open Session and passed the following
resolution.
..
M. Resolutions
No. 17 Moved by Councillor Smith
Seconded by Councillor Beres AND RESOLVED THAT the
short term income protection plan, as amended, for
non-union staff, be adopted.
"Carried"
Meeting adjourned at 12:15 A.M.
Mayor Clerk- ministrator