980608 Regular Council Meeting MinutesJune 8th, 1998
MINUTES of the meeting of the Municipal Council of the Town of
Tillsonburg held Monday, June 8th, 1998 at 8:00 A.M. in the Council
Chambers, Municipal Offices, Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors:
D. Beres, B. Carroll, S. Lamb, G. Leachman, C. Rosehart,
R. Smith and S. Molnar
ORDER OF BUSINESS:
A. Adoption of Minutes
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
the Minutes of Council under date of May 25th, 1998
be adopted as printed and circulated.
"Carried"
B. Adoption of Agenda
No. 2 Moved by Councillor Horton
ON04 Seconded by Councillor Rosehart AND RESOLVED THAT
the Agenda as prepared for Council Meeting of June
8th, 1998 be adopted as printed.
"Carried"
C. Declarations - Municipal Conflict of Interest Act
None
D. Appointments/Delegations
1. Tillsonburg & District Multi -Service Centre and
Association for Community Living - Presentation on the
New Partnership Proiect
Mr. Ed St.Gelais, Manager, Human Resources Development
Centre, addressed Town Council and provided them with an
update on the Tillsonburg Partnership Group Building at
70 Tillson Avenue in the Town of Tillsonburg. Mr.
St.Gelais advised that the proposed completion date for
construction would be July 18th, 1998 and that the
Partnership Building should be open and available for
09% full services to clients on August 1st, 1998. He further
stated that a community open house was being planned for
September 25th, 1998 and that Town Council would be
invited accordingly.
E. Committee of Adjustment
1. Kim Husted Surveyinci Ltd. on behalf of Bill and Mary
Broda
Mr. B. Bartlett, Secretary -Treasurer, presented the
applied for Minor Variance under File #A-07/98 for a
property at 27 Sinclair Drive to the Committee of
Adjustment. Mr. Mike Barrett presented a memorandum
dated June 3rd, 1998 to the Committee of Adjustment.
Mr. Kim Husted, on behalf of the applicant, Mr. Bill and
Mary Broda, was in attendance in support of the
recommendation as contained in the report from the County
of Oxford Development Department.
No. 3 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED
THAT application to Committee of Adjustment of
Kim Husted Surveying Ltd. on behalf of Bill
and Mary Broda, as effects Lot 6 and Part of
Lot 5, Plan M-87, known municipally as 27
Sinclair Drive, Tillsonburg, to permit the
rear yard to be reduced from the required 10m
( 32.8 ft.) to 8.5m ( 27.9 ft.) to allow for a
sunroom to be built upon an existing deck, be
approved.
"Carried"
F. Public Hearings
1. Official Plan Amendment Application - Peter Staley
Mr. Barrett presented to Town Council Report #98-80 from
the County of Oxford Department of Planning and
Development.
Mr. Blake Moody was in attendance and asked the Planner
if the area was located in the flood plain and if the
Long Point Region Conservation Authority had been
contacted.
Mr. Barrett stated that the Long Point Region
Conservation Authority would be consulted with respect to
the flood plain.
Mr. Moody further stated that there was damage to his
property as a result of the sanitary sewer construction
of 199 that was done by the Town of Tillsonburg.
No. 4 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED
THAT the Council of the Town of Tillsonburg
recommend to Oxford County Council that it is
�' in favour of an Official Plan amendment
application submitted to redesignate lands
located in Lot 1385, Plan 500, as well as
those additional lands to the south of the
subject property on the east side of Old
Vienna Road, form "Highway Service Commercial"
to "Low Density Residential" in the County of
Oxford Official Plan, subject to favourable
endorsement of the proposal from the two
abutting property owners to the south and
LPRCA;
AND FURTHER THAT the Council of the Town of
Tillsonburg indicate that it is in favour of
the redesignation of Parcel B from "Highway
Service Commercial" to "Low Density
Residential" in the County of Oxford Official
Plan;
AND FURTHER THAT the Clerk -Administrator be
authorized to send a letter to the abutting
property owner of Parcel A requesting
confirmation of redesignation of the owner's
property from "Highway Service Commercial" to
"Low Density Residential".
"Carried"
2. Definitions - Decks, Lot Coverage, Porches
Mr. Mike Barrett presented Report #98-81 to Tillsonburg
Town Council from the County of Oxford Department of
Planning and Development.
No. 5 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED
THAT the Council of the Town of Tillsonburg
approve the draft zoning by-law amendment,
attached to County Report No. 98-81, which
amends the Town's Comprehensive Zoning By -Law
by replacing the definition of lot coverage,
introducing new definitions for a deck, porch,
and balcony and replacing the provision which
addresses the location of decks, porches and
balconies in the Town of Tillsonburg.
"Carried"
G. Reports
000" 1. Public Services Committee Minutes of May 28th, 1998
2. Treasurer RE: Debenture Debt
3. Development/Culture Committee Minutes of May 26th, 1998
H. Communications
1. Ingersoll Memorials Ltd. RE: Monument Sales Proposal for
Tillsonburg Cemetery
2. Request for Street Closures:
i) Tillsonburg Festival by the Lake Committee - June
20th and 21st, 1998
ii) Canada Day Sub -Committee of Culture Commission -
July 1st, 1998
3. Mike Colle, MPP Oakwood RE: Bill 20 - An Act to amend
the Highway traffic Act to Improve Safety at Highway
Intersections by Providing for the Installation and Use
of Red Light Cameras
I. Information
1. Tillsonburg & District Multi -Service Centre and
Association for Community Living RE: Tillsonburg
Community Services Initiatives
2. Tillsonburg & District Multi -Service Centre RE:
Invitation to Attend 20th Annual Meeting - June 18th,
1998
3. House of Commons RE: New Canada Act
4. Ontario Family Fishing Weekend Steering Committee RE:
1998 Ontario Family Fishing Weekend - July 10 -12th, 1998
5. County of Oxford, Department of Planning & Development -
Public Notices:
i) Application for Zone Change - Mike Hutchinson
Properties
ii) Application for Zone Change - Estate of Gladys
Smith
iii) Applications for Official Plan Amendment and Zone
Change - Town of Tillsonburg
6. Association of Municipalities of Ontario RE:
i) AMO Receives Clarification on Latest Changes to
Ontario's Fair Assessment System
omm� ii) 1998 Assessment Roll Further Delayed
iii) Bill 16 Amendments (Small Business and Charities
Protection Act, 1998)
iv) Social Housing Up -Date
7. AMCTO Express RE: Bill 16
J. Resolutions
No. 8 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
Debenture Debt information, as prepared by the
Treasurer in his report, dated June 5, 1998, be
received and
THAT Council award the contract for reconstruction
of the London Street area to Sierra Construction,
in the amount of $1,294,986.10 as outlined in the
correspondence of C.J. Demeyere Limited, dated May
15, 1998 and
THAT the debenture requirement, as per By -Law 2811,
be increased to provide sufficient funding to
complete this construction, providing such funding
Own% is not forth coming from Federal or Provincial
government sources and
THAT the 1998 final coat of asphalt on Bidwell
Street Phase 1 be deferred for future Council
consideration.
"Carried"
No. 9 Moved by Councillor Carroll
Seconded by Councillor Leachman AND RESOLVED THAT
the Development/Culture Committee Minutes of May
26th, 1998 be received and recommendations
contained therein be adopted.
"Carried"
No. 10 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
the correspondence received from Ingersoll
Memorials Ltd. regarding monument sales proposal
for the Tillsonburg Cemetery be referred to Public
Services;
AND FURTHER THAT an extension for proposals be
given until July 3rd, 1998.
"Carried"
(WO4 No. 11 Moved by Councillor Leachman
Seconded by Councillor Carroll AND RESOLVED THAT
the following requests for street closures be
approved:
i ) Tillsonburg Festival by the Lake Committee -
June 20th and 21st, 1998 - to close Park
Avenue between Denton and Gowrie
ii) Canada Day Sub -Committee of Culture Commission
- July 1st, 1998 - to close Bidwell Street
across from Jack Graves Realty;
Bridge Street West from Broadway to Rolph
Street; Bidwell Street from the south side of
Venison Street to the south side of Bridge
Street West; John Street at the municipal
parking lot at the fairgrounds, Saunders
Street at Hardy Avenue; and Hardy Avenue at
the Fairgrounds.
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by Councillor Carroll AND RESOLVED THAT
the Council of the Town of Tillsonburg support Bill
20, an Act to amend the Highway Traffic Act to
improve safety at highway intersections by
providing for the installation and use of red light
cameras.
"Carried"
No. 13 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the
following times be set for Council Meetings for the
months of July and August 1998:
- July 27th at 7:30 P.M.
- August 24th at 7:30 P.M.
"Carried"
K. By -Laws
The following By -Law was given third reading and finally
enacted:
1. By -Law 2848 - To Amend Zoning By -Law 1994, as amended
(Vance Sod Farms)
The following By -Laws were given three readings and finally
enacted:
2. By -Law 2849 - To Authorize an Agreement with Acres &
Associates for Professional Engineering
Services for the Upgrade to the
Tillsonburg Sewage Treatment Plan
3. By -Law 2850 - Zoning By -Law 1994 Text Amendments
AIMIN L. Notice of Motion
M. Closed Session
No. 14 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT
Council move into Closed Session to consider
matters of potential litigation.
"Carried"
Council moved back into Open Session and passed the following
resolutions:
No. 15 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
Town Council approve the Transit Contract for 1998
representing a 1 1/2% increase in the hourly rate
effective on the signing of the Transit contract.
"Carried"
No. 16 Moved by Councillor Smith
00M% Seconded by Councillor Carroll AND RESOLVED THAT
Town Council enter into a Letter of Understanding
with C.U.P.E. Local 1669, for the engagement of a
heavy duty truck apprentice, as previously approved
by Town Council on May 11, 1998.
"Carried"
No. 17 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
Town Council direct the Clerk -Administrator to
forward a letter to the Tillsonburg Flying Club
terminating the contract to operate the Tillsonburg
Airport on December 31, 1998 unless the Letter of
Objection to Transport Canada is withdrawn and
replaced with a Letter of Support by June 15 with
respect to parachuting at the Tillsonburg Airport.
"Carried"
Meeting adjourned at .30 P.M.
Mayor ler -A i istra r