980928 Regular Council Meeting Minutesamm" September 28th, 1998
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, September 28 , 1998 at 8:00 p.m. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor Iry Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
A. Adoption of Minutes
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of September 10', 1998 be adopted as printed and
circulated.
"Carried"
B. Adoption of Agenda
'"" No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of September 28`h, 1998 be adopted as printed,
with the addition of
C. i. Presentation
1. Tillsonburg 25 Task Force Committee Recipients
G. Reports
1.(a) Clerk -Administrator RE: Organization Study R.F.P.
3. Court of Revision Minutes of September 16'h,1998
J. Resolutions
1. Appointment to Oxford County Electrical Review Committee.
AND DELETION OF:
K. By -Laws
1. By -Law 2864 — Construction, Demolition and Change of Use
Permits and Inspections
"Carried"
C. Declarations — Municipal Conflict of Interest Act
1. Mayor Cam McKnight expressed a pecuniary interest with respect to
Vendor A 125 on the September Accounts Payable List as found in the
Corporate Services Committee Minutes of September 23rd, 1998
C.1 Presentations — Tillsonburg 125
Mayor Cam McKnight presented special monthly recognition awards to the
Tillsonburg 125 Committee for their community effort in planning a Town -wide
celebration of events to recognize the Town's 125 h Anniversary.
D. Committee of Adjustment
1. A-12/98 — Phil Brown
i) Supplementary Planning Comments
Mr. Mike Barrett presented a memorandum dated September 24th, 1998
from the County of Oxford, Department of Planning and Development, in
support of the applied for minor variance from Mr. Phil Brown for a
property at 48 Frank Street.
There were no persons present in the audience in opposition to the applied
for minor variance.
Mr. Mark Cook, on behalf of Mr. Phil Brown, 49 Frank Street, was in
attendance in support of the applied for minor variance.
No. 3 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the
Tillsonburg Committee of Adjustment approve Application A-
12/98 for 48 Frank Street, subject to the conditions contained in
Supplementary Planning Comments on Minor Variance A-12/98.
"Carried"
OWN% E. Appointments/Delegations
1. Mr. Bill Mates, Tillsonburg Schools Parent Council
Mr. Mates addressed Town Council and requested endorsement and
support of the Tillsonburg Schools Parent Council.
No. 4 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT this
Council support the submission of the Glendale High School
Community Council with respect to the role of school councils.
"Carried"
2. Miss Lucy Gaynor
Miss Gaynor addressed Town Council with respect to litigation that
involved her being evicted from the Tillsonburg Non -Profit Housing
Corporation.
3. Mr. Charles Fox, Vice -Chair, Airport Advisory Committee
Mr. Fox addressed Town Council and tendered his resignation from the
OM% Airport Advisory Committee effective immediately.
F. Public Hearings
G. Reports
1. Corporate Services Committee Minutes of September 23r, 1998
1.(a) Clerk -Administrator RE: Organization Study R.F.P.
2. Fire Committee Minutes of September 21", 199$
3. Court of Revision Minutes of September 16'h,1998
H. Communications
1. County of Oxford RE: Waste Management Committee — Appointment of
Staff Representative
2. Royal Canadian Air Cadets RE: Permission to Conduct "Tag Day"
October 16th and 17`h, 1998 (Rain Date — October 30`h and 31 `}
3. Corporation of the Township of Zorra RE: Criminal Code of Canada —
Open Court Rule
4. Town of Gravenhurst RE: Ontario Municipal Board of Hearings
I. Information
1. Thames Valley District Health Council RE: Dispussion Paper — Current
Issues Affecting Rural Physicians in Thames Valley: Physician
Perspectives
2. Long Point Region Conservation Authority RE: Forest Management
Planning Project
3. Communities in Bloom RE: Invitation to Participate
4. Federation of Canadian Municipalities RE: FCM National Board of
Directors Meeting — December 2n — 5h, 1998
5. W. Craig Brown RE: Resignation — Tillsonburg Culture Commission
b. Ministry of Municipal Affairs and Housing RE: 1998 Annual Municipal
Conference
7. Municipality of Bayham RE: Reconstruction of Bayham Drive
8. Ontario March of Dimes RE: Campaign — January 1999
9. Association of Municipalities of Ontario RE: 1998 —1999 AMO Board of
Directors
10. Ministry of Finance RE:
i) Proposed Legislation Would Benefit Business Property Owners
ii) Some Property Owners Eligible For Assessment Appeal Refunds
iii) Extension of Deadlines for 1998: Assessment Appeals,
Reconsiderations of Assessment, and Gross Lease Notices
J. Resolutions
No. 5 Moved by Councillor Smith �"ti.
00d4 Seconded by Councillor Carroll AND RESOLVED THAT the Corporate
Services Committee Minutes of September 23rd, 1998 be received and
recommendations contained therein be adopted.
"Carried"
No. 6 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
approve the request for proposal for salary grid as presented at Corporate
Services Committee on September 23rd, 1998, as amended to delete the
word "salaried" from part 1:1.1 and to include a statement in Part 4: to
read "that all materials collected will be the ownership of the
municipality" resulting from the request for proposal;
AND FURTHER THAT Town Council approve the request for proposal
(R. F.P.) organization study as presented in a memorandum dated
September 250', 1998 from the Clerk -Administrator, as amended to
include "and job descriptions" in Part 1:1.7; and to include a statement to
include a statement in part 4: to read "that all materials collected will be
the ownership of the municipality resulting from the Request For
Proposal".
"Carried"
P+ No. 7 Moved by Councillor Leachman
Seconded by Councilor Lamb AND RESOLVED THAT the Fire
Committee Minutes of September 21St, 1998 be received and
recommendations contained therein be adopted.
"Carried"
No. 8 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Court of
Revision Minutes of September 16th, 1998 be received and
recommendations contained therein be adopted.,
"Carried"
No. 9 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg appoint the following person to sit as a member
of the County of Oxford Waste Management Committee.
1. Mark Cowan
"Carried"
No. 10 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the 153
00" Varnavair Squadron Royal Canadian Air Cadets be given permission to
conduct their Annual Tag Day October 16th and 17th, 1998.
"Carried"
K.
L.
No. 11 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Zorra's resolution
regarding Criminal Code of Canada — Open Court Rule.
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Town of Gravenhurst's resolution
regarding Ontario Municipal Board hearings.
"Carried"
No. 13 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Council
of the Town of Tillsgnburg appoint Tim Harris as the Town's
representative on the Oxford County Electrical Review Committee.
"Carried"
By -Laws
The following by-laws received three readings and were finally enacted:
1. By -Law 2864 -
Permits and Inspections
2. By -Law 2867 -
Policy
Notice of Motion
M. Executive Session
Construction, Demolition and Change of Use
To authorize the Implementation of a Tree
No. 14 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT Council move
into closed session to consider matters of potential litigation.
"Carried"
Council moved back into Open Session.
Meeting adjourned at 11:30 a.m.
MAYOR
CLERK