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990308 Regular Council Meeting MinutesON" MARCH 8TH,1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, March 8h, 1999 at 9:00 A.M.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith ORDER OF BUSINESS: A. Adoption of Minutes — January 25th, 1999 No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVFD THAT the Minutes of Council under date of February 22nd, 1999 be adopted as printed and circulated. "Carried" an% B. Adoption of AEenda No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOL'V'ED THAT the Agenda 4s prepared for Council Meeting of March 8th, 1999 be adopted, with the addition of E. Reports 5. Clerk -Administrator RE: Ontario Lottery Corporation — Advanced Funding Program 6. Report from ALLMAT Consulting Re: MIS Strategy F. Communications 5. Region of Haldimand-Norfolk RE: Approval of Amendment No. 1 to the Township of NoTfplk Official Plan ra" C. Declarations — Municipal Conflict of Interest Act None D. Appointment/Delegations Canadian Auto Workers Union — Local 88 David Binns, President; Dan Borthwick, Benefits/Insurance Representative; and Joe Graves, Benefits/Insurance Representative were in attendance and they approved resolution No. 3. No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT WHEREAS the Federal Government has cut $9 billion from U.I. benefits since 1993 and as a result only 42% of Canada's unemployed are receiving U.I. (E.I.) Benefits; and WHEREAS U.I. benefits provide a vital source of income security to three million Canadians every year, including residents of the area of Tillsonburg; and WHEREAS the cuts in U.I. benefits will deprive many people in the Tillsonburg area of their U.I. benefits and add to the cost of welfare in Tillsonburg; and WHEREAS municipalities were vocal supporters of the call for a U.I. system during the Depression of the 1930s, a system now in great jeopardy; THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg call for a federal review of the U.I. (E.I.) Act in 1999 in order to assure reasonable levels of U.I. coverage and benefits; AND BE IT FURTHER RESOLVED THAT the Mayor, on behalf of the Town of Tillsonburg, send this resolution to the Members of Parliament who represent the Town, as well as the Prime Minister, the Human Resources Development Minister and the Leaders of the Opposition Parties in Parliament. "Carried" 2. At 10:001 the presentations RE: O.P.P. Costing Proposal were addressed. i) Mr. John Murray, President of the Tillsonburg Police Association, addressed Town Council with respect to the Ontario Provincial Police Costing proposal. He stated that Option 1 was not cost effective and Option 2, being the proposed integrated detachment, would fall short of the present service requirement for policing, as FPO" adopted by Town Council resolution. Hq further stated that the Tillsonburg Police Association was a dedicated police force working in the Town of Tillsonburg for the safety and quality of service for all its residents. P. Gosso, Deputy Chief of the Tillsonburg Police Services Department, addressed Town Council and explained the merits of the Tillsonburg Police Service and its Board to Town Council. iii) Mrs. Ann Chevers, Tillsonburg Senior Officers Police Association, addressed Town Council and stated that the Administration Staff and Police Officers of the Tillsonburg Police Services Department were dedicated and very professional and further stated that her concern was job security and the financial stability of Police Services in the Town of Tillsonburg. Presentation by O.P.P. Mr. Ray Davis, O.P.P. Staff Sergeant, introduced to Town Council the presentation by the Ontario Provincial Police. Mr. Charlie Williamson, Sergeant/Analyst—O.P.P., and Mr. Bill Lee, mom Sergeant/Analyst were in attendance and presented to Town Council the proposal for the O.P.P. Contract Policing, as prepared for the Town of Tillsonburg report to Council March 8 h, 1999. Also in attendance were Mr. Don McInnis, Westgm Region—O.P.P., and Mr. D. Edlington, Detachment Commander, O.P.P. Woodstock. Acting Police Chief Coles addressed Town Council and stated that both Police Services were excellent in their service delivery and commitment to policing in the Province of Ontario and Town of Tillsonburg, and further that Town Council has the difficult task of choosing one police service with an associated level of service and cost. Mr. Paul Woods addressed Town Council and expressed concern with response times under the O.P.P. costing proposal. Mr. Perry Gosso, Deputy Police Chief, addressed Town Council and expressed concern over the lack of service under the integrated Police Service Option, as described by the O.P.P. Ms. Tammy Gould, Police Services Department, addressed Town Council mom and expressed concern for the Command Centre and the dispatching of calls through a Central Command in London, Ontario. In response to a question from Councillor Leachman, Mr. Williamson stated that response times vary, due to the level of service and circumstance of the policing incident. In response to a question from Councillor Beres, Mr. Williamson stated that the discharge of duties of the Police Officers would be the responsibility and accountability of the O.P.P. an j that the administration would be at the policy direction of the Tillsonburg Police Services Department. In response to a question from Mayor McKnight, Town Council discussed with the O.P.P. the selection process and criteria of the Detachment Commander. Mr. Walter Trachsel, Western Region O.P.P. Inspector, addressed Town Council and stated that a Commissioner makes the final decision and the wishes of the community are usually taken into accpunt accordingly. In response to a question from Ms. Tammy Gould, Mr. Trachsel stated that there is no guarantee that OPSEU, being thq Collective Bargaining Unit, would bring the three civilian positions into the bargaining unit at this time. In response to a question from Paul Woods, Mr. Trachsel stated that the Staff Sergeants will have to go through a Rank Determination Board, and it is not known at this time if the Staff Sergeants would retain and make the proposed Staff Sergeant rankings through that Determination Board. Ms. Pat DeLeebeeck, Tillsonburg Police Services Department, addressed Town Council and expressed concern for the differing of retirement options between the two Police Service agencies. Mr. Bill Appleton, Tillsonburg Police Services Department, addressed Town Council and expressed concern for the quality of policing and the unknown loss and control of policing services to the Town of Tillsonburg. Mr. Chris Coles, Acting Police Chief, Tillsonburg Police Services Department, addressed Town Council and reiterated the quality of service - between the two types of police service levels and stated that the Towto Council and its Police Services Board has to determine the appropdW level of service for the residents of the Town of Tillsonburg, and that with the two proposals the Town Council would be making an informed decision. Mrs. Sheila Morris, Advisor/Ministry of Solicitor General, Province of Ontario, addressed Town Council and nth p9lipo pTgyi0ers provide an excellent level of service and that the Town Council role is to decide under the Police Services Act, and that it is her role to ensure that the process is open and fair, and that Town Council is an informed decision maker. Mr. Walter Burton, Chair, Police Services Board, Town of Tillsonburg, addressed Town Council and complemented all presenters at Town Council. Mayor Cam McKnight thanked all presenters and stated that a proposal could be done by the Tillsonburg Police Association for policing in the Town of Tillsonburg. E. Reports 1. Public Services Committee Minutes of March 2nd, 1999 2. Development/Culture Committee Minutes of February 23d,1999 3. Clerk -Administrator RE: Contracting History — Tillsonburg Transit fim" 4. Otter Valley Utility Corridor & Recreation Trail Committee Board of Management Minutes of March 2nd, 1999 5. Clerk -Administrator RE: Ontario Lottery Corporation — Advanced Funding Program F. Communications 1. Town of Keewatin RE: Support of Resolution regarding Gas Prices 2. Town of Kearney RE: Support of Resolution regarding Minimal Sentence for Armed Robbery 3. L. Rodgers, Aircraft Maintenance Engineer: Operation of Aviation Business 4. Knights of Columbus RE: Application for Ontario Lottery Funds 5. Region of Haldimand-Norfolk RE: Approval of Amendment No. 1 to the Township of Norfolk Official Plan G. Information 1. Long Point Region Conservation Authority Minutes of February 3d,1999 2. Ministry of Transportation RE: Red Light Enforcement Pilot Projects 3. The Kidney Foundation RE: Annual Door -to -Door Campaign 4. Association of Municipalities of Ontario RE: Ministry of Municipal Affairs and Housing Minister Leach Retires from Public Office 5. Association of Municipalities of Ontario RE: 1999 AMO Annual Conference 6. OSUM RE: Annual Conference — May 5"-8h,1999-03-18 H. Resolutions No. 4 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Public Services Committee Minutes of March 2nd, 1999 be received and recommendations contained therein be adopted. "Carred" No. 5 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT Item D.3 — Separated Motion No. 5 as found in the Minutes of the Public Services Committee Meeting held on March 3rd, 1999 be divided from those Minutes and voted on separately. "Carred" Item D.3 — Separated Motion No. 5 of the Public Services Committee Minutes of March 3rd, 1999 - was defeated by Town Council. No. 6 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Item No. 4 — Tenders/Transit Bus — Attachment 1 as found under the Minutes of March 2nd, 1999 of the Public Services Committee be divided from those Minutes; AND FURTHER THAT Item No. 4 — Tenders/Transit bus — Attachment 1 be referred back to Public Services Committee for further review. "Carried" RM4 No. 7 Moved by Councillor Carroll Seconded by Councillor Leachman AND RESOLVED THAT the Development/Culture Committee Minutes of February 23rd, 1999 be received and recommendations contained therein be adopted. "Carried" No. 8 Moved by Councillor Lamb Seconded by Councillor Smith AND RESOLVED THAT the Otter Valley Utility Corridor & Recreation Trail Committee Board of Management Minutes of March 2nd, 1999 be received and recommendations contained therein be adopted, with the exception of recommendation with respect to no motorized uses and related signage which is referred back to Management Board. No. 9 Moved by Councillor Smith Seconded by Councillor Horton AND RESOLVED THAT Town Council recommend to the Ontario Lottery Corporation the following fund distribution based on the available funds to the Town of Tillsonburg in the amount of $481795.00: 1) 11 Type A Organizations each receiving $181.36 2) 12 Type B Organizations each receiving $1,000 3) 6 Type C Organizations each receiving $300 AND FURTHER THAT the Ontario Lottery Corporation be advised of the Advanced Funding and distribution criteria approved by Town Council and as stated in the report dated March 3' , 1999 from the Clerk - Administrator. "Carried" No. 10 Moved by Councillor Rosehart Seconded by Councillor Carroll AND RESOLVED THAT Town of Tillsonburg retain ALLHAT & Associates for $8,250 to recruit an appropriate individual to implement a Town M.I.S.; AND FURTHER THAT Council recommend in principle the associated purchase of hardware costs estimated at $40,000; AND FURTHER THAT Town Council recommend in principle that a M.I.S. Project Manager be engaged for a 12 -month contract at a cost estimated at $60,000 - $753000. "Carried" No. 11 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of Keewatin's resolution with respect to gas prices. "Carried" No. 12 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the Council of ' the Town of Tillsonburg support the Town of Kearney's resolution with respect to the minimal sentence recently handed down for armed robbery in Kearney. "Carried" 1.3 Moved by Councillor Leachman Seconded by Councillor Lamb AND RESOLVED THAT the Corporation the Town of Tillsonburg's solicitor, Mr. R.R. MacDougall, be directed to file an objection to Township of Norfolk Oficial Plan Amendment No. l with respect to the proposed expansion of the Norfolk Mall. 44. "Carried" %C 4of. _14 Moved by Councillor Horton Segonded by Councillor Rosehart AND RESOLVED THAT Council `move .into Executive — Closed Session to consider matters of potential litigate n. "Carried", I. By -Laws The following By -Law was tabled: 1. By -Law 288_4 - To Execute Agreement with Tillsonburg Real Estate Board The following By -Laws received three readings and were finally enacted: 2. By -Law 2892 - To Authorize Temporary Borrowing to Meet Current Expenditures —1999 3. By -Law 2893 - To Authorize Acquisition of Certain Lands 4. By -Law 2894 - To Amend Zoning By -Law 1994, as amended (Mike Hutchinson Properties) J. Notice of Motion K Closed Session No. 15 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session to consider matters of personal and/or potential litigation "Carried" Council moved back into Open Session and passed the following resolutions. No. 16 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT as outlined in the Treasurer's Report, dated March 4d', 1999, and as recommended by the Tillsonburg Police Services Board, the OMERS Type 3 Surplus be shared equally between the Corporation of the Town of Tillsonburg and the Tillsonburg, Police Association and be it further resolved THAT the Corporation's share be set aside in a General Reserve, designated for potential future pension contribution deficiencies. "Carried" No. 17 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT Town Council direct the Clerk -Administrator to write a letter to the municipality of Bayham advising them of the immediate need to sign the Otter Valley Trail as recommended by the Frank Cowan Company Limited; AND FURTHER THAT this matter be discussed at the March 23`d, 1999 meeting of the Board of Management. "Carried" Town Coungil recess9d q 1:05 P.M. and rdebttvej(ed at 05 P.M. Town Council moved into ClosedSessiott at 3:3 1i.M. add a46ftrlied A 5:30 P.M. Mayor 6 Cl dAinistrator Mz