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990322 Regular Council Meeting Minutes�„r MARCH 22°d, 1999 MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held Monday, March 22nd, 1999 at 8:00 P.M. in the Council Chambers, Municipal Offices, Tillsonburg, Ontario. PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B. Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosghart and R. Smith ORDER OF BUSINESS: A. Adontion of Minutes — March 86', 1999 No. 1 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes of Council under date of March 8d', 1999 be adopted as printed and circulated. "Carried" P" B. Adoption of Agenda No. 2 Moved by Deputy Mayor Horton Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda as prepared for Council Meeting of March 22nd, 1999 be adopted. "Carried" C. Declarations — Municipal Conflict of Interest Act Mayor Cam McKnight expressed a Pecuniary Interest with respect to Vendor S565 and Councillor Dave Beres expressed a Pecuniary Interest with respect to Vendor B195, both of which were found on the Accounts Payable for February 1999, as found on Corporate Services Committee Minutes of March 17th 1999. D. Presentations Mayor Cam McKnight presented the March 1999 Volunteer Recognition Award to Fran Hewitt for her extensive work in community volunteerism for toe Town of Tillsonburg. Poo E. Appointments/Delegations 1. Parks & Recreation Commission RE: Relocation of Parks Shop Operation Mr. John Moylan and Mr. David Corner, both members of the Parks and Recreation Commission, addressed Town Council with respect to the relocation of the Parks Shop Operations Building and the costs associated with the move. Councillor Rosehart expressed concern for the relocation of the Parks operation to the horsebarn and the relocation of the horsemen to the cattlebarn. Town Council further discussed the relocation of the Parks Office to the horsebarn as presented the Parks and Recreation Commission Board members, and decided to table the matter to the April 12d' meeting of Town Council. No. 3 Moved by Councillor Carroll Seconded by Councillor Rosehart AND RESOLVED THAT the matter of the relocation of the Parks Office to the horsebarn, as presented by Parks and Recreation Commission Board members at the Town Council meeting of March 22`d, 1999, be tabled to April 12", 1999. "Carried" F. Committee of Adjustment 1. A-5/99 — Gordon & Star Frew B. Bartlett, Secretary -Treasurer, presented the applied for Minor Variance. Jim Boll, Solicitor on behalf of Gordon & Star Frew, was in attendance in support of the applied for Minor Variance. There were no other persons in attendance interested in the applied for Minor Variance. No. 4 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT Committee of Adjustment approve application A-05/99 for 6 Forest Glen Court. "Carried" M" 2. A-6/99 — A. Hutchison & B. Wight B. Bartlett, Secretary -Treasurer, presented the applied for Minor Variance Mr. M. Oliver, Solicitor on behalf of A. Hutchison and B. Wight was in attendance in support of the applied for Minor Variance. There were no other persons present interested in the applied for Minor Variance. No. 5 Moved by Councillor Carroll Seconded by Councillor Lamb AND RESOLVED THAT Committee of Adjustment approve application A-06/99 for 31 Young Street. "Carried" G. Reports 1. Corporate Services Committee Minutes of March 17`h, 1999 2. Public Services Committee Minutes of March 17`h, 1999 3. Tillsonburg Police 1998 Annual Report H. Communications 1. City of Kanata RE: Canadian Hockey Teams 2. Township of Severn RE: Subsidization of Bridge Construction and Maintenance 3. City of Woodstock RE: Household Hazardous Waste Day 1999 4. Township of Bagot, Blythfield and Brougham RE: Support of Resolutions regarding: i) Fire Protection ii) Ontario Hydro Assessment I. Information 1. Toby Barrett, MPP Norfolk RE: Resolution G©n4erning Rottwieler and Pitbull Dogs 2. Ministry of Education and Training RE: Implementation of Secondary School Reform Initiative 3. Ministry of Citizenship, Culture and Recreation RE: Grant Review Teams — Ontario Trillium Foundation 4. Association of Municipalities of Ontario RE: Social Housing `Say for Pay' Potentially at Risk 5. Association of Municipalities of Ontario RE: 1999 AMO Annual Conference 6. AMO Alert RE: Important Extensions to Deadlines and School Board Payment Dates 7. John K. Robertson RE: Hickory Hills Developments Inc. 8. County of Oxford RE: Sewage Treatment Plan Upgrades in Tillsonburg 9. County of Oxford RE: Ontario Works Program rte+ J. Resolutions No. 6 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Corporate Services Committee Minutes of March 17'', 1999 be received and recommendations contained therein be adopted. "Carried" No. 7 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Public Services Committee Minutes of march 17th, 1999 be received and recommendations contained therein be adopted. "Defeated" No. 8 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT the Tillsonburg Police 1998 Annual Report be received. "Carried" „` No. 9 Moved by Councillor Lamb Seconded by Councillor Leachman AND RESOLVED THAT the Council of the Town of Tillsonburg support the City of Kanata's resolution with respect to Canadian Hockey Teams. "Defeated” No. 10 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg support the Township of Severn's resolution with respect to subsidization of bridge construction and maintenance. "Carried" No. 11 Moved by Councillor Beres Seconded by Councillor Molnar communication from the City of Hazardous Waste Day 1999" be consideration. "Carried" AND RESOLVED THAT the Woodstock regarding "Household referred to Public Services for No. 12 Moved by Councillor Rosehart Seconded by Councillor Horton AND RESOLVED THAT the Council of the Town of Tillsonburg support the Township of Bagot, Blythfield and Brougham's resolution with respect to: i) Fire Protection ii) Ontario Hydro Assessment "Carried" No. 13 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT for Sanitary Sewer Servicing, Council approve the supply and installation of 125 mm of 200 mm TEE and 7 Stubs on the North Side of North Street, East of Cranberry Road, at a total cost of $6,419.00 plus applicable taxes. BE IT FURTHER RESOLVED THAT this cost is to be paid from the Development Charges Reserve and THAT for such up -front funding, interest be applied at the prevailing rate for future invoicing, on requirement for connecting to the Sewer Service. "Carried" No. 14 Moved by Councillor Smith Seconded by Councillor Carroll AND RESOLVED THAT Council approve the supply and installation of 1 Transformer at the Tillsonburg Airport, at an estimated cost of $6,000.00 plus applicable taxes, to be funded from Airport Reserve. "Carried" No. 15 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Council move into Executive — Closed Session to consid`r matters of potential litigation. "Carred" K. By -Laws The following By -Law received first and second reading: 1. By -Law 2896 to amend Traffic By -Law 2103, as amended L. Notice of Motion M. Closed Session No. 16 Moved by Councillor Horton Seconded by Councillor Rosehart AND RESOLVED THAT Town Council now move into Closed Session — ExecutivQ to consider a matter of potential litigation. "Carried' No. 17 Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council appoint Councillor Brenda Carroll to substitute for Councillor Chris Rosehart for the March 23rd, 1999 meeting of the Board of Management of the Otter Trail Committee. "Carred" Meeting adjourned at 11:30 P.M.