990412 Regular Council Meeting MinutesAPRIL 12'H, 1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, April 12d', 1999 at 9:00 A.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoption of Minutes — March 22nd, 1999
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of March 22nd, 1999 be adopted as printed and
circulated.
"Carried"
mm% B. Adoption of Agenda
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of April 12`h, 1999 be adopted.
"Carried"
C. Declarations — Municipal Conflict of Interest Act
Councillor Rosehart declared a Pecuniary Interest with respect to Item GA
- Tillsonburg Agricultural Society regarding a Nevada Lottery.
2. Mayor Cam McKnight declared a Pecuniary Interest with respect to Item
F.3 — Oxford County regarding posting of signs for public notice
requirements.
D. Committee of Adiustment
1. A-07199 — Larry & Louise Bond
Mike Barrett, Intermediate Planner, presented a memorandum dated April
12th, 1999 from the County of Oxford Public Health and Planning
Department.
Mr. Lyle Ball, on behalf of Larry and Louise Bond, was in attendance in
support of the applied for Minor Variance.
There were no other persons present interested in the applied for Minor
Variance.
No. 3 Moved by Councillor Lamb
Seconded by Councillor Molnar AND RESOLVED THAT the
Committee of Adjustment approve the applied for Minor Variance
under File A-07199 for a property at 35 Hillyndale Road by Larry
and Louise Bond, as amended to include a further variance to
Section 5.25.3.2 to Zoning By -Law 1994, as amended, to allow a
further encroachment of 6.3 feet for a deck into the required rear
yard.
"Carried"
E. Appointments/Delemations
1. Overview of Proposed Police Restructuring
i) Ms. Shelagh Morris, Ministry of the Solicitor General, presented to
Town Council a report on the restructuring of Police Services in
Ontario under The Police Services Act.
ii) Mr. David Morris, Clerk -Administrator, and Mr. John Arts,
Treasurer, presented to Town Council a cost saving comparison
between the Tillsonburg Police Services Department and the
Ontario Provincial Police.
iii) Acting Chief of Police Chris Coles presented a comparative
operational analysis between the Tillsonburg Police Services and
the Ontario Provincial Police.
2. Pat Carroll, Kinsmen Club RE: Proposed Rowing Club Addition —
Summer Place
Mr. Pat Carroll, on behalf of the Kinsmen Club of Tillsonburg, presented
to Town Council a proposed expansion to Summer Place to accommodate
the Tillsonburg Rowing Club.
No. 4 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council waive the fee for a building permit for reconstruction of
Summer Place to accommodate the Tillsonburg Rowing Club.
"Carried"
F. Reports
1. Treasurer RE:
i) Minutes, Budget Meeting March 19'h,1999
ii) OMERS Savings
iii) Debenture Debt Obligations
iv) Requests for 1999 Funding
v) Reduction in C.R.F. Grant
vi) 1998 Surplus
v) Set Date for Next Budget Meeting
2. Public Services Committee Minutes of April 7`h, 1999
3. County of Oxford RE: Changes to the Public Notice Requirements for
Planning Applications — Posting of Signs
4. Economic Development Officer RE: Parking — South Side Bridge Street
5. Councillor Brenda Carroll RE: Strategy for Development and
Management of Parking — Tillsonburg Central Commercial Area
6. Clerk-Administrator/Deputy Clerk RE: Request for Street Name —
Hickory Hills Developments Inc.
7. Clerk -Administrator RE: Provincial Offences Act Downloading
8. Clerk -Administrator RE: Proposed Transition Committee — Bill 35
9. Otter Valley Trail Minutes of March 23`d, 1999
G. Communications
1. Village of Athens RE: Support of Resolution Regarding Provincial
Funding for Education and Upper -Tier Levies
2. Tillsonburg Lioness Club RE: Nevada Lottery
3. Southern Counties Baseball Association RE: Nevada Lottery
4. Tillsonburg Tri -County Agricultural Society RE: Nevada Lottery
5. Ontario 'Provincial Police RE: Request for Ontario Provincial Police
Costing
6. Alzheimer Society of Oxford RE: Permission to Conduct a `Tag Day' —
July 20', 1999
7. Ministry of Labour RE: Awarding of Construction Contracts in Eastern
Ontario
8. Tillsonburg District Craft Guild RE: Request to Join Town
9. Tillsonburg Tri -County Agricultural Society RE: Permission to Close
Streets for Sausage Fest Celebrations — May 14`x' -16`x', 1999
H. Information
1. Oxford County Planning Department RE: Monthly Site Plan Report
2. Organization of Small Urban Municipalities RE: Annual Conference —
May 5h — 74h, 1999 — Owen Sound
3. Thames Valley District School Board RE: New Quarter Town Line
Sidewalk
4. Association of Municipalities of Ontario RE: Annual Conference —
August 22"d — 25th, 1999
5. Association of Municipalities of Ontario RE: Municipal Exposure
Reduced
6. Ministry of Finance RE: Local Services Realignment — A New Provincial
—Municipal Relationship
OWN141 7. Long Point Region Conservation Authority Annual Meeting Minutes of
February 260', 1999
8. County of Oxford Planning Department RE: Public Notice — Application
for Zone Change — Estate of George Gilvesy Sr.
I. Resolutions
No. 5 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Minutes of
Budget Meeting of March 19th, 1999, as well as various financial
documents pertaining to the 1999 Budget, as prepared by the Treasurer, be
received.
"Carried"
No. 6 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Public
Services Committee Minutes of April 7th, 1999 be received and
recommendations contained therein be adopted.
"Carried"
O-, No. 7 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT the Oxford
County Public Health and Planning Department be advised that this
Council supports the Planning Office co-ordinating the implementation of
the use of public notice signs on its behalf.
"Carried"
No. 8 Moved by Councillor Carroll
Seponded by Councillor Smith AND RESOLVED THAT Traffic By -Law
2103, as amended by By -Law 2876, be amended to delete two hour
parking in the first row of the municipal lot south of Bridge Street, as
recommended by the Economic Development Officer in Report of March
31 s`, 1999.
"Carried"
No. 9 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the strategy for
development and management of parking for the Tillsonburg Central
Commercial Area be received and referred to the Clerk -Administrator for
action.
"Carried"
00W)
No. 10 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council
defer the report from the Deputy Clerk dated April 7t', 1999 regarding
re,iuest for street name, Hickory Hills Developments Inc., to the April
27 , 1999 meeting of Town Council.
"Carried"
No. 11 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council pass a By -Law authorizing the Mayor and Clerk to enter into an
Agreement with the County of Oxford with respect to the transfer of the
Provincial Offences Act, as contained in the report of the Clerk -
Administrator under date of April 8t', 1999.
"Carried"
No. 12 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Otter
Valley Utility Corridor and Recreation Trail Committee Board of
Management Minutes of March 23rd, 1999 be received and
recommendations contained therein be adopted.
"Carried"
No. 13 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT a Bill 35
Transition Committee be established, composed of the following:
- Mayor and Deputy Mayor
- Town's CAO
- Chairman, Public Utility Commission
- P.U.C. General Manager
AND FURTHER THAT alternate Council members with voting privileges
be permitted in the event that a member cannot attend a meeting.
"Carried"
No. 14 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Village of Athens' resolution
regarding Provincial Funding for Education and Upper -Tier Levies.
"Carried"
�"W�
R,,, No. 15 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg grant the Tillsonburg Lioness Club permission to
manage and conduct a Break Open Ticket Lottery from the premises
known as Crabby Joe's Tap and Grill, located at 52 Simcoe Street in the
Town of Tillsonburg.
"Carried"
No. 16 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Council
of the Town of Tillsonburg grant the Southern Counties Baseball
Association permission to manage and conduct a Break open Ticket
Lottery from the premises known as Gordy's Sports Bar, located at 25
Brock Street West, in the Town of Tillsonburg.
"Carried"
No. 17 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg grant the Tillsonburg Tri -County Agricultural
Society permission to manage and conduct a Break Open Ticket Lottery
from the premises known as Chrissy's Corner Store, located on Tillson
Avenue, in the Town of Tillsonburg.
"Carried"
No. 18 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT
communication from the Ontario Provincial Police with respect to revised
costing be received.
"Carried"
No. 19 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg grant permission to the Alzheimer Society of
Oxford to conduct their "Tag Day" on Saturday, July 24"', 1999 in the
To" of Tillsonburg.
"Carried"
No. 20 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT communication
from thq Mipistry of Labour with respect to awarding of construction
contracts in Eastern Ontario be received.
"Carried"
No. 21 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT communication
from the Tillsonburg District Craft Guild with respect to a request to join
the Town be referred to the Chief Administrative Officer for review and
report.
"Carried"
No. 22 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT Sanders Street,
Ross Street and the north end of Hardy Street beyond the Community
Centre Complex be closed from Friday, May 14`h, 1999 at 12:00 noon
until Sunday, May 16`x', 1999 at 6:00 P.M. to coincide with the Tillsonburg
Tri -County Agricultural Society's 1999 Sausage Fest Celebrations.
"Carried"
No. 23 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Council
of the Town of Tillsonburg hereby dissolve the following Standing
Committees, effective this date, in keeping with Council's Organizational
Review:
- Corporate Services Committee
- Public Services Committee
- Fire Committee
- Development/Culture Committee.
"Carried"
No. 24 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council approve the purchase of a 25 foot Lo Trans Bus from Capital Bus
Sales, being the lowest quote received, in the amount of $147,500.00 plus
taxes, as recommended by the Director of Public Services in a report dated
April 12`r`, 1999.
"Carried"
No. 25 Moved by Councillor Horton
Seconded by Councillor Molnar AND RESOLVED THAT Town Council
agree, in principle, the relocation of the Parks Office storage from
Saunders Street to the horse barn with a phase in, at this time, of a storage
facility and washrooms at an upset limit for all phases of $96,000.00.
"Carried"
Room No. 26 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council direct that the sale of the lands at Hardy Avenue and Saunders
Street be re -tendered once the encroachment issue has been resolved with
the property owner to the west of the subject lands.
"Carried"
No. 27 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
nominate Bill Mates for the 1999 Community Action Award from the
Ministry of Citizenship, Culture and Recreation.
"Carried"
No. 28 Moved by Councillor Rosehart
Seconded by Councilor Lamb AND RESOLVED THAT Town Council
appoint Councillor Brenda Carroll to replace Councillor Chris Rosehart as
a member of the Board of Management of the Otter Valley Utility
Corridor and Recreation Trail Committee.
"Carried"
No. 29 Moved by Councillor Lamb
Seconded by Councillor Smith AND RESOLVED THAT Town Council
p" ` approve the Board of Management of the Otter Valley Utility Corridor and
Recreation Trail Committee to allow alternate Council Members to attend
meeting of the Board with voting privileges;
AND FURTHER THAT those persons must be elected representatives
from the respective Councils of the municipalities.
"Carried"
I By -Laws
The following By -Laws received three readings and were finally enacted:
1. By -Law 2897 - To Amend Trak By -Law 2103, as amended
2. By -Law 2898 - To Enter into Agreement with the County of Oxford
(Provincial Offences Act)
3. By -Law 2899 - To Amend Zoning By -Law 1994, as amended (Hickory
Hills)
RN114 4. By -Law 2900 - To Appoint Chief Administrative Officer and Clerk
K. Notice of Motion
L. Closed Session
No. 30 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session to consider matters of potential
litigation.
"Carred"
Meeting adjourned.
'Cler inistrator