990614 Regular Council Meeting MinutesAm" JUNE 14M. 1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, June 14th, 1999 at 9:00 A.M. in the Council Chambers, Municipal Offices,
Tillsonburg, Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Adoption of Minutes — May 315`, 1999
No. 1 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of May 31St, 1999 be adopted as printed and
circulated.
"Carried"
"E" B. Adoption of Agenda
No. 2 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of June 14th, 1999 be adopted, with
addition of:
E. Reports
7. Council Meeting Times and Summer Months Schedule
G. Information
6. Bus
"Carried"
C. Declarations — Munigipal Conflict of Interest Act
None
D. Committee of Adiustment
1. A-11199 — Zoltan Demeter
B. Bartlett, Secretary -Treasurer, presented the applied for Minor Variance.
Committee received a memo dated June 11 `hl 1999 from M. Barrett,
Intermediate Planner, County of Oxford.
Kim Woods, Pioneer Petroleums, was in attendance in support of the
applied for Minor Variance.
No other persons were in attendance with respect to the applied for Minor
Variance.
No. 3 Moved by Councillor Rosehart
Seconded by Councillor Horton AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve application A-
11/99 for 115 Simcoe Street, subject to the following conditions:
1) That the application be amended to include the following
additional variance:
"Permission for relief from Section 12.2.2.1.3, Front yard,
to reduce the front yard from the required 12m (39.4 ft.) to
1.5m (4.9 ft.)."
2) That a building permit be issued within one (1) year of the
date of the Committee's decision or the approval will lapse.
"Carried"
2. A-12/99 — Bill Sanders
B. Bartlett, Secretary -Treasurer, presented the applied for Minor Variance.
Committee received a memo dated June 10', 1999 from M. Barrett,
Intermediate Planner, County of Oxford.
B. Sanders addressed Committee in support of the applied for Minor
Variance.
C. McDowell, owner of Sunnyside Kitchens, addressed Committee in
support of the applied for Minor Variance and requested that his access to
the northerly portion of his building not be obstructed by the proposed
commercial development.
on" B. Sanders responded that the site plan would address the concerns
expressed by Mr. McDowell.
Mrs. Fisher, resident, addressed Committee and stated that she did not
want an all-night eating establishment at the proposed commercial
development.
J. Gilvesy addressed Committee and advised that the proposed commercial
development lacked green space, parking could be accommodated on a
Town lot, and suggested that the alley be closed to further accommodate
existing and proposed development in the area.
No. 4 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve space requirements
under application A-12/99 for 33 and 39 Oxford Street, subject to
the following conditions:
1) That there is no overhang or eaves on the south side of the
western building which would encroach into the loading
spacg.
�••, 2) That a building permit be issugd within one ( 1) year of the
date of the Fornmittee's decision 9; the approval will lapse.
AND FURTHER THAT the Tillsonburg Committee of Adjustment
deny the requested minor variance relating to parking space
requirements under application A-12/99 for 33 and 39 Oxford
Street, for the following reason:
1) The recognition of the deficiency in the number of parking
spaces should be addressed through the Town of
Tillsonburg cash -in -lieu of parking process.
"Carried"
E. Reports
1. M.I.S. Report
2. Hiring Procedures — External Posting
3. Special Awards Committee Minutes of June 2d,1999
4. C.A.O. RE: Removal of Cats — Bidwell Street Area
5. C.A.O. RE: Heritage Lighting
6. C.A.O. RE: Road Closures — Canada Day Celebrations
7. Council Meetings
F. Communications
1. County of Oxford RE: Lifting of Part Lot Control — Hickory Hills
Developments Inc.
2. Township of Front Leeds and Lansdowne RE: Support of Resolution —
Bible Reading and Prayer in Schools
3. Township of Tyendinaga RE: Support of Resolution — Refillable
Beverage Containers — Full Deposit/Refund System
G. Information
1. Long Point Region Conservation Authority Minutes of May 5h,1999
2. Trans Canada Trail Relay 2000
3. Ministry of Citizenship, Culture and Recreation RE: 1999 Community
Action Awards
4. Long Point Region Conservation Authority RE: Forest Management Plan
5. Ministry of Natural Resources RE: Rabies Vaccines
H. Resolutions
No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the M.I.S.
Report to Council, as prepared for meeting of June 140', 1999, be received.
"Carried"
No. 6 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT Town Council
adopt the "Hiring Procedures — External Posting" policy.
"Carried"
No. 7 Moved by Councillor Lamb
fo" Seconded by Councillor Leachman AND RESOLVED THAT the Special
Awards Committee minutes, under date of June 2nd, 1999, be received and
recommendations contained therein be adopted.
"Carried"
No. 8 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Report of
the C.A.O. with respect to removal of cats in the Bidwell Street Area be
received.
"Carried"
No. 9 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Report of
the C.A.O. with respect to Heritage Lighting on Broadway, from Venison
Street to Concession Street, be received and the recommendations
contained therein be adopted.
RESOLVED FURTHER THAT Item 4 of recommendation be expanded
to include exploring other methods of funding.
"Carred"
No. 10 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT Town Council
approve the following road closures for Canada Day Celebrations:
- Bridge Street from Broadway to Rolph Street
- Sanders Street at the Fairgrounds
- Hardy Street at the Fairgrounds.
"Carried"
No. 11 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the matter
of summer schedule be separated from the main motion.
"Carried"
No. 12 Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council now approve that all regular Council meetings will be held in an
evening session beginning at 8:00 P.M.;
AND FURTHER THAT Executive — Closed Session begin at 7:30 or
earlier as the need may be and at the discretion of the Chief
Administrative Officer/Clerk;
AND FURTHER THAT Town Council approve a summer schedule for its
Town Council Meetings to be held on the 4h Monday of July and August,
beginning at 8:00 P.M. for Open Session and at 7:30 P.M. for Executive —
Closed Session or as the need may be and at the discretion of the Chief
Administrative Officer/Clerk.
"Carried"
No. 13 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT Town Council
recommend to County Council the Lifting of Part Lot Control as described
in a report dated June 8t', 1999 under- File Co. 9-21-180 from the
Department of Public Health and Planning from the County of Oxford;
AND FURTHER THAT Town Council support the passing by County
Council of the necessary exempting by-laws.
"Carried"
No. 14 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Front of Leeds and
Lansdowne's resolution with respect to Bible readings and Prayer in
schools.
"Carried" .
No. 15 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Council of
the Town of Tillsonburg support the Township of Tyendinaga's resolution
with respect to refillable beverage containers, a full deposit/refund system.
"Carried"
I. By -Laws
The following By -Law received three readings:
1. By -Law 2906 - To authorize an Encroachment Agreement with Elizabeth
Sofalvi
The following By -Law received first and second reading.
2. By -Law 2907 - To establish the Tillsonburg Museum Advisory Committee
J. Notice of Motion
None
AM" K. Closed Session
No. 16 Moved by Councillor Carroll
Seconded by Councillor Lamb AND RESOLVED THAT Council move
into Executive — Closed Session to consider matters of potential litigation.
"Carried"
No. 17 Moved by Councillor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Town
Council again move into Executive — Closed Session to consider matters
of potential litigation.
"Carried"
Meeting adjourned.
r
Chief Administrative Officer/Clerk