991213 Regular Council Meeting MinutesDECEMBER 131,1999
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, December 13 , 1999 at 8:00 p.m. in the Council Chambers, Tillsonburg,
Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, S.
Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
REGRETS: Councillor B. Carroll
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session.
"Carried"
/0"� B. Adoption of Minutes
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of November 22,d, 1999 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No. 3 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of December 1P, 1999 be adopted:
With the addition of:
I. Reports
9. Up -Date RE: Transit Bus
and deletion of:
M. By -Laws
7. By -Law 2925 — To Amend Zoning By -Law 1994, as
amended (Till -Del Ltd.)
"Carried"
D. Presentation
1. Presentation of 25 Year Watch to William Al McGilligan
Mr. Steve Lund, Director of Operations, presented a watch to Mr.
McGilligan in recognition of his 25 years of service with the Town of
Tillsonburg.
E. Declarations — Municipal Conflict of Interest Act
1. Councillor R. Smith declared a Conflict of Interest with respect to Agenda
Item "I. Reports, #5" — Director of Corporate Services RE: Insurance
Renewal.
/40*� F. Appointments/Delegations
1. Oxford County Warden RE: Downsizing of Council
Oxford County Warden Mark Harrison was present regarding
restructuring initiatives.
He asked that Tillsonburg Council consider reducing its number from
seven to five members. He advised that County Council is proposing a
reduction from twenty to ten members.
He also advised that the structure of Council would be up to individual
municipalities within the County, as to whether or not there would be a
Deputy Mayor position.
It was noted that the last day for reducing Council size for the year 2000
election is December 31 St, 1999. There would then be initiative to use the
first six months of 2000 to work towards restructuring initiatives within
the County. It was noted that, if a satisfactory proposal could not be
reached, the Province would assign a facilitator to resolve the issue.
Warden Harrison noted that the Deputy Minister had indicated, if Oxford
comes up with a satisfactory solution, the model will probably be in place
for at least the next 25 years.
2
The following resolution was passed.
No. 4 Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the
C.A.O./Clerk be directed to prepare a By -Law to be passed at the
Special Council Meeting of December 20th, 1999, which will
reduce Tillsonburg Council to the Mayor and four members of
Council, for the election in the year 2000.
"Carried"
G. Committee of Adiustment
1. A-20/99 — Kelbro Entreprises
Mr. Mike Barrett, County Planner, was present and reviewed the
application and County Report.
Mr. Lyle Ball was present in support of the application.
No persons appeared in opposition to the application.
No. 5 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve application A-
20/99 for 95 Spruce Street, subject to the following conditions:
1) A building permit be issued within one year of the date of
the Committee's decision or the Committee's decision will
lapse.
2) The applicant receive site plan approval for the proposed
development.
"Carried"
2. A-21/99 — Wilfred & Marjorie Boughner
Mr. Mike Barrett, County Planner, was present and reviewed the
application and County Report.
It was noted that written comments regarding parking concerns had been
received from:
i) Lidia Tromp, 76 Rolph Street, and
ii) Dorothy Wilson, 58 Brock Street West
e. Mr. Boughner was present in support of his application and noted that,
when he had purchased the property, he had been advised that only one
parking space was required.
No. 6 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT
Tillsonburg Committee of Adjustment deny application A-21/99
for 52 & 54 Brock Street West and 68 Rolph Street.
"Carried"
3. A-17/99 — Harry & Maria VanRyswyck
Mr. Mike Barrett, County Planner, was present and reviewed the
application and County Report.
No. 7 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT
Tillsonburg Committee of Adjustment approve application A-
17/99 for 22 Windemere Avenue, subject to the following
conditions:
1) The smaller shed be removed from the subject property
2) A building permit be issued within one year of the date of
the Committee's decision or the Committee's decision will
lapse.
"Carried"
H. Public Hearings
1. Application for Zone Change — Stephen & Carol Culig
Mr. Mike Barrett advised Council that the applicants, Mr. and Mrs. Culig,
had requested their application be deferred at this time.
No. 8 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT
Application for Zone Change of Stephen & Carol Culig be
deferred.
"Carried"
I. Reports
1. Application for Condominium Conversion — Edward and Nancy Buchanan
/00� Mr. Mike Barrett, County Planner, reviewed the County Report.
4
Ms. Lisa Gilvesy, Solicitor for the Applicant, was present and stated that
they were in agreement with the Planner's comments and indicated they
had no further comments.
2. Director of Corporate Services RE: Amendment to Rating By -Law 2914
3. Director of Corporate Services RE: Amending By -Law to By -Law 2844
4. Director of Corporate Services RE: Reduction of Tax for the Royal
Canadian Legion
5. Director of Corporate Services RE: Insurance Renewal
6. Director of Operations RE: Alternate Truck Route Study
7. Director of Operations RE: 1999 New Years Eve Rotary Club Event —
Road Closure
8. Director of Operations RE: Temporary Signs — The Links Subdivision
9. Director of Operations RE: TCR Solid Waste Disposal Agreement
Renewal
10. Director of Community Services RE: Station Arts Centre — Signage
11. Director of Community Services RE: Transit Bus Up -Date
J. Communications
1. Burger King RE: Signage
2. County of Oxford RE: Lifting of Part Lot Control —1115572 Ontario Inc.
3. Tillsonburg District Chamber of Commerce RE: Economic Development
Working Group
4. Comments RE: Development Charge Proposal:
i) Southridge Building Company
ii) County Contracting of Wheatley Inc.
5. Canadians for Responsible and Safe Highways RE: Impact of Trucking
Policies on Municipal Roads and Safety
5
�••1 6. Township of St. Joseph RE: Support of Resolution — Home Care Services
Funding
7. Tillsonburg B.I.A. RE: Appointment of Members
K. Information
1. Harvest Time RE: Annual "Christmas Blessing Dinner'— December 15d',
1999
2. Tillsonburg District Chamber of Commerce RE: Annual Celebration of
Excellence Awards
3. Heart and Stroke Foundation of Ontario RE: Province Wide Charitable
Raffle
4. Long Point Region Conservation Authority Minutes — November 3rd, 1999
5. House of Commons RE: Feedback on Bill C-10 — Municipal Grants Act
6. Association of Municipalities of Ontario RE: Property Tax Payers Hit
Again
7. Ministry of Municipal Affairs and Housing `Backgrounder' RE: Reform
in Counties, Separated Municipalities and Northern Municipalities
8. Nesbitt Coulter, Barristers & Solicitors RE: Coyle's Products Limited —
Zoning and Official Plan Amendment Applications
L. Resolutions
No. 9 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
Council of the Town of Tillsonburg recommend to Oxford County
Council that it give draft approval to application 32CDM-99003
submitted by Edward and Nancy Buchanan to permit the
condominium conversion of the apartment development located
at Block 1, Registered Plan M-42, in the Town of Tillsonburg,
subject to the following conditions:
1) The applicants receive site plan approval from the Town of
Tillsonburg
2) Draft approval of the condominium conversion plan will
lapse if final approve is not received by January 12, 2003.
rA 1 "Carried"
0
No. 10 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff
Report dated December 8, 1999 regarding an Amending By -Law
to By -Law 2914 be received;
AND THAT By -Law 2921, being a by-law to amend By -Law 2914, be
presented to Council for enactment.
"Carried"
No. 11 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report
dated December 8, 1999 regarding an Amending By -Law to By -Law 2844
be received and presented to Council for enactment.
"Carried"
No. 12 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report
dated December 8, 1999 regarding a Reduction of tax for the Royal
Canadian Legion, Tillsonburg Branch 153 be received;
AND THAT Council shall hereby approve an application under Section
442.1 of the Municipal Act for rebate of the education portion of property
tax on behalf of the Royal Canadian Legion, Tillsonburg Branch 153.
"Carried"
No. 13 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Staff
Report dated December 9, 1999 regarding Insurance Renewal be received:
AND THAT Council hereby approves the provision of water and hydro
liability insurance coverage by MEARIE at the following rates:
Hydro Operations $.621$1,000 of service revenue;
Water Operations $2.051$1,000 of service revenue;
AND FURTHER THAT the proposal provided by Cowan Public Entity be
approved for an annual premium of $113,578 for Year 2000.
"Carried"
No. 14 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the Staff
Report dated December 7, 1999 be received, and that the Town of
Tillsonburg pass a resolution requesting the Ministry of Transportation to
participate in a partnership with the Town of Tillsonburg to Conduct an
Alternate Truck Route Study.
/001� "Carried"
VA
/Oml1
No.15 Moved by Councillor Smith
Councillor by Councillor Lamb AND RESOLVED THAT the
Staff Report dated December 9, 1999 be received, and the Council
of the Corporation of the Town of Tillsonburg pass a resolution
accepting the 1999 New Years Eve Rotary Club of Tillsonburg
Event subject to the Broadway road closure approved by the
Ministry of Transportation.
"Carried"
No. 16 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the
Staff Report dated December 10, 1999 be received, and approval
be granted to place the signs and flag poles, as per the attached
plan, subject to obtaining locates and the sign and flag poles be
removed at the end of a two year period which may be extended
subject to approval of the Town of Tillsonburg at the end of the
two year period.
"Carried"
No.17 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED THAT the
/00111 Staff Report dated December 9, 1999 be received, and the solid
waste disposal agreement with T.C.R. Environmental Corp.
be extended for the period December 15t, 1999 to December 1 St,
2000.
"Carried"
No. 18 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the
placement of the Station Arts Centre sign on the Town property north of
Kelsey's be approved.
"Carried"
No.19 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED THAT the lands
consisting of Part Lots 11 & 12, Registered Plan 41M-139, Parts 7, 8 & 9,
Reference Plan 41R-6057 (Trillium Drive), Town of Tillsonburg, be
exempted from Part Lot Control and that the County be requested to enact
the necessary exempting by-law as well as entering into a standard Part
Lot Control Agreement with the applicant.
"Carried"
No. 20 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
r001 correspondence from the Tillsonburg Chamber of Commerce under date
8
,�•� of November 12th, 1999, with respect to the Town's Economic
Development working Group, be received.
"Carried"
No. 21 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the following
correspondence with respect to the Development Charge Proposal be
received:
i) Southridge Building Company, under date of November
26th, 1999
ii) County Contracting of Wheatley Inc., under date of
November 26th, 1999.
"Carried"
No. 22 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg endorse the resolution prepared by CRASH
(Canadians for Responsible and Safe Highways) aimed at improving
government trucking policies that negatively affect municipal
infrastructure and safety and that this resolution be forwarded to the
Federal Minister of Transportation, the Provincial Minister of Transport
10� and local MP's and MPP's.
"Carried"
No.23 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
Council of the Town of Tillsonburg support the Township of St.
Joseph's resolution with respect to Home Care Services Funding.
"Carried"
No.24 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Tillsonburg
B.I.A., under date of December 100', 1999 be received, and approved.
"Carried"
No. 25 Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the regular
meeting of Council scheduled for December 27th, 1999 be cancelled;
AND FURTHER THAT a special meeting of Council be scheduled for
December 20th, 1999.
"Carried"
M. By -Laws
1
The following By -Laws received three readings and were finally enacted:
1. By -Law 2920 - To Transfer Tillsonburg PUC to Tillsonburg Hydro Inc.
2. By -Law 2921 - To Amend By -Law 2914 —1999 Tax Rate By -Law
3. By -Law 2922 - To Authorize Construction of Certain Public Works (North
Broadway)
4. By -Law 2923 - To Authorize the Sale of Lands (David Prince)
5. By -Law 2924 - To Amend By -Law 2718, for Prohibiting or Regulating
Signs and Posting Notices
The following By -Law received third reading and was finally enacted:
1. By -Law 2918 - To Adopt and an Emergency Plan.
N. Notice of Motion
/%11
Meeting adjourned.
10