000214 Regular Council Meeting Minutesr^N
FEBRUARY 14TH. 2000
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Monday, February 14th, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg,
Ontario.
PRESENT: Mayor C. McKnight, Deputy Mayor I. Horton, Councillors: D. Beres, B.
Carroll, S. Lamb, G. Leachman, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor I. Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session.
"Carried"
B. Adoption of Minutes
No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of January 24th, 2000 be adopted as printed and
circulated.
"Carried"
C. Adoption of Agenda
No. 3 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for Council Meeting of February 10, 2000 be adopted.
"Carried"
D. Declarations — Municipal Conflict of Interest Act
None
?0%� E. Appointments/Delegations
1. Broderick Carey, Oxford Regional Labour Counsel RE: National Day of
Mourning
Mr. Carey was present and addressed Council with respect to the National
Day of Mourning.
He advised that April 28th of this year has been designated as the
"National Day or Mourning".
Mr. Carey asked Council for permission to use the site of the Clock Tower
on the 28th. He also asked that Mayor McKnight be present to say a few
words, and that the flags be lowered. Permission was granted. Staff were
directed to make the necessary arrangements.
F. Reports
1. Staff Report RE:
i} Site Plan Control By -Law
The CAO, in the absence of Mr. Michael Barrett, reviewed Staff
Report #00-5.
In response to concerns by Council, the CAO advised that Council
would be advised when an application was received, and plans
would be made available in the Corporate Office should Council
members wish to view them.
Appointment of Secretary -Treasurer of the Town of Tillsonburg
Committee of Adjustment
2. Staff Report RE: Corporate Identification
3. Director of Corporate Services RE: Y2K and Transition Budget Analysis
4. Director of Corporate Services RE: Hydro Billing Settlement Software
5. - CAO RE: OMB Decision — Norfolk Mall
W
?00%, G. Communications
1. County of Oxford RE: Lifting of Part Lot Control — The Lincoln Group
Inc.
2. Tillsonburg Seniors' Centre RE: Request for Permission to Sell Break -
Open Tickets at Coward Pharmacy
H. Information
1. Ministry of Agriculture, Food and Rural Affairs RE: Changes in
Agriculture and Rural Division - OMAFRA
2. Minister of Agriculture, Food and Rural Affairs RE: Restructuring
(Haldimand-Norfolk)
3. Long Point Region Conservation Authority RE: H -N Region
Restructuring and LPRCA
4. Ministry of Correctional Services RE: Letter of Apology
5. Correspondence RE: Implementation of Accounting Software:
i) Tillsonburg District Chamber of Commerce
ii) Michael R. Bossy, C.A. and Grant Burgess, C.A.
6. Tillsonburg Economic Development Committee Minutes — February 4th,
2000
7. Long Point Region Conservation Authority Minutes — January 12th, 2000
8. County of Oxford Planning Department RE: Notice of Applications for
Consent and Zone Change — Andy Jacko Farms Limited
9. Hornsby Canvas & Tarpaulin Ltd., RE: 25th Anniversary Open House —
March 3rd
10. Ontario Traffic Conference RE: 50th Annual Convention — June 4th -6th
11. AMO RE: Annual Conference — August 13th -16th
12. Director of Corporate Services RE: 1999 Council Remuneration and
Expenses
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I. Resolutions
No. 4 Moved by Councillor Rosehart
Seconded by Deputy Mayor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg repeal Site Plan Control By -Law No.
2932 and replace it with the Site Plan Control By -Law and associated
Schedules, as attached to Staff Report #00-5, prepared by Michael Barrett.
"Carried"
No. 5 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of
the Town of Tillsonburg appoint Michael Barrett, Intermediate Planner,
Oxford County Public Health and Planning Department, as the Secretary -
Treasurer of the Town of Tillsonburg Committee of Adjustment, effective
February 15, 2000.
"Carried"
No. 6 Moved by Councillor Smith
Seconded by Councillor Carroll AND RESOLVED THAT the Staff
Report dated February 8th, 2000 be received and the Council of the Town
of Tillsonburg adopt:
eo�,\ - the new Tillsonburg Logo on all forms and stationary; and
- the new fleet colours of white or white/green (for dumps and
heavy vehicles);
and maintain the use of the Town Crest on all official documents, as
described in the staff report.
"Carried"
No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report,
as prepared by the Director of Corporate Services dated February 10,
2000, regarding Y2K and Transition Budget Analysis be received as
information, as amended.
"Carred"
No. 8 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report,
as prepared by the Director of Corporate Services dated February 9, 2000,
regarding Hydro Billing Settlement be received;
AND THAT the Council of the Town of Tillsonburg direct Staff to
proceed with soliciting tender submissions for the provision of the hydro
billing settlement function with at least three outside service providers.
"Carried"
4
,00*� No. 9 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the lands
consisting of Lots 58 and 59, Plan 41M-133, Town of Tillsonburg, be
exempted from Part Lot Control and that the County be requested to enact
the necessary exempting Agreement with the applicant.
"Carried"
No. 10 Moved by Councillor Carroll
Seconded by Councillor Smith AND RESOLVED THAT the Council of
the Town of Tillsonburg grant permission to the Tillsonburg Seniors'
Centre to conduct a Nevada Lottery from the premises known as Coward
Pharmacy.
"Carried"
I By -Laws
The following By -Law was given three readings and finally passed:
1. By -Law 2932 - To Adopt a Site Plan Control By -Law
/0%\ K. Notice of Motion
L. Closed Session
No. 11 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session.
"Carried"
Council moved back into Open Session and passed the following resolution:
No. 12 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the balance
of the municipality's full-time employees sick -leave bank be further
adjusted from the original cut-off date of April 1998 to December 31,
1999.
"Tabled"
Moved by Councillor Smith
Seconded by Councillor Leachman AND RESOLVED THAT the cut off
date be changed to December 31, 1998 and only offered to currently active
employees.
"Carried"
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Meeting adjourned at 1:50 a.m.