000724 Regular Council Meeting Minutesrol�,\ JULY 24TH, 2000
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
July 24th, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario.
PRESENT: Mayor B. Carroll, Councillors: D. Beres, S. Lamb, F. Lewis, S. Molnar,
C. Rosehart and R. Smith
REGRETS: Deputy Mayor I. Horton, and Councillor G. Leachman
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
B. Adoption of Minutes
No. 2 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Minutes of
Council under date of June 26th, 2000 be adopted as printed and circulated.
"Carried"
Discussion Resulting From Minutes:
• The Director of Operations will be reviewing the condition of Earle, Pine and
Oak Streets (Resolution 15, June 26th, 2000)
• The CAO expects to report at Council Meeting of August 28th, 2000 RE: Re-
establishment of a Tillsonburg Cemetery Board — Terms of Reference
(Resolution 17, June 26th, 2000)
• There are no Minutes from the meetings of July 10' and 18th, 2000, as they
were not official Council Meetings, as the Clerk was not in attendance. Any
motions presented at the meetings will be brought forward.
C. Adoption of Agenda
No. 3 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT the Agenda as
prepared for the Council Meeting of July 20, 2000 be adopted.
?00&� "Carried"
AW
D. Declarations — Municipal Conflict of Interest Act
1. Councillor Beres declared a Conflict with respect to Item H.2 —
Application for Zone Change — Svetlana Martinovic (Planning Report 00-
136), as resident street parking could effect his customer base.
E. Presentations
1. Senior of the Year Award to Mr. Matt Alabastine
Mayor Carroll presented the Award to Mr. Alabastine.
2. Ontario Crime Control Commission's Certificate of Excellence to Mr.
David Demeyere
Ms. Lisa Wise, Crime Stoppers, presented background information with
respect to Crime Stoppers and Mr. Demeyere's efforts.
Mr. Ernie Hardeman, MPP Oxford, presented the Award to Mr.
Demeyere.
ro%�
3. Mr. Leonard Reeves RE: 2001 Canada Summer Games
Mr. Reeves addressed Council with respect to the 2001 Canada Summer
Games and asked that Council consider a financial contribution.
Mayor Carroll responded that Council would consider same and advise.
F. Appointments/Delegations
1. Mr. Ernie Hardeman, MPP Oxford RE: Response to Invitation
Mr. Hardeman addressed Council and spoke regarding current/upcoming
programs.
Councillor Molnar asked that the Late School Start Program be given
further consideration.
In response to a question from Mayor Carroll regarding the Ontario Home
Warranty Program, Mr. Hardeman offered to provide a contact with the
Province. Mr. Hardeman to advise.
2. Delegation from Oxford Packers Ltd.
2
Mr. Tito Guglielmi, Mallot Creek Associates, appeared on behalf of the
delegation from Oxford Packers Ltd.
The following comments were made:
•
the plant would initially process approximately 1,000 head of market
hogs per day
•
the chosen site is located in the Tillsonburg Industrial Park, at the
corner of Clearview and Bayham
•
initial employment would be approximately 40-50 employees
•
there are plans to double the capacity, with minor additions to plant,
which would double employment
•
the facility is designed and would be built and operated in accordance
with Federal standards
•
odour and noise would be minimal
•
noise would be fairly well contained in the plant, as it is fully closed
•
there is a potential for machinery noise, but no worse than any other
industry in the area
•
vehicles must be fully sanitized between each cycle
•
no outdoor storage of live animals would be permitted
•
it would be an 8 hour, 5 days a week, operation
•
there would be an 8 hour sanitation shift
•
hogs would be delivered by route of Hwy 3, Bayham Drive, to back of
the building
•
the product would go out the front of the building and back to Hwy. 3
•
none of the transportation is to take place through the Town
•
waste would be stored in a temperature controlled area
Councillor Molnar noted the need for an alternate route by-pass to Mr. Ernie
Hardeman, MPP Oxford.
Mr. Coutts was present and expressed concerns with respect to transportation on
Broadway.
The CAO advised that a commitment would be made ensuring the travel through
the Town is not permitted. A representative from Oxford Packers confirmed that
written confirmation would be given.
Mr. John Gilvesy, President of the Tillsonburg Real Estate Board was present and
noted that there are a number of residences within approximately 1 mile of the
proposed plant. He questioned whether consideration should be given to an
alternate location. He also suggested a similar operation be visited.
/Oft� Mr. Andy VanLeeuwen was present and expressed concerns with respect to water
capacity.
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Mr. VanLeeuwen was advised that the operation would require approximately
15,000 L per day.
Mr. Frank Lapper was advised that the water, after use, would be treated and go
through the Town sewage system.
The intention of Oxford Packers is to obtain a building permit before the end of
August, to start immediately.
The delegation was advised that a by-law would be considered later in the
meeting.
G. Committee of Adiustment
1. A-10/00 — George Wesley Cadman & Eva Otela Cadman
i) Comments from Planner, County of Oxford
Ms. Julie Bryant, Planner, County of Oxford, was present and reviewed
her report.
Mr. Bryant reviewed the recommendation of the County Planning
Department, which was to defer the application, to permit the applicant to
propose an alternative design for the dwelling, which would be in
conformity with the R1 Zone provisions.
Mr. Cadman was present. He pointed out that the request was very minor.
Ms. Bryant, stated that it is the Planning Department's policy, when
dealing with a vacant lot, that every effort should be made to meet the
zoning requirements.
Councillor Beres noted that it should be considered that the property is a
corner lot.
In response to a question by Councillor Molnar, the CAO confirmed that a
written notice had been sent out to property owners within 200 feet of the
subject property. Confirmation of placement of a public sign was not
available.
No other persons appeared in support of or opposition to the application.
10" No. 4 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
Tillsonburg Committee of Adjustment approve Application A-
10/00 for #34 Hillyndale Road.
"Carried"
2. A-11 /00 — Jose & Angela DaPonte
i) Comments from Planner, County of Oxford
Ms. Julie Bryant, County Planner, reviewed her report with respect to the
subject application.
No persons appeared in support of or opposition to the application.
No. 5 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the
Tillsonburg Committee of Adjustment approve Application A-
11/00 for #6 Andover Avenue, subject to the following:
1) That a building permit for the sunroom be issued within
one (1) year of the date of the Committee's decision or the
approval will lapse.
,IMN "Carried"
H. Public Hearings
1. Application for Zone Change - Andy Jacko Farms Limited (Planning
Report 00-135)
Ms. Julie Bryant, County Planner, appeared before Council and reviewed
County Planning Report 00-135.
Mr. John Gilvesy, was present representing the applicant Andy Jacko
Farms Ltd.
A resolution was not required, as a by-law would be considered later in the
meeting.
2. Application for Zone Change — Svetlana Martinovic (Planning Report 00-
136)
Ms. Julie Bryant, County Planner, appeared before Council and reviewed
County Planning Report 00-136.
Wi
roo� Upon review of the County Report, recommendation was to deny the
subject application.
Ms. Martinovic, the applicant, was present in support of the subject
application.
Written comments were filed by Mr. and Mrs. Steve Goflon, 330
Broadway, in opposition to the proposed application, based on the fact
there is no parking available, on Broadway or the alley running behind the
property, for a second residential unit.
Ms. Angela Lassam appeared in opposition to the application.
Mr. Greg Coutts appeared in opposition to the application, but stated that
he would like to see something done to improve the property.
Ms. Bryant stated that the application could be deferred to allow it to be
amended to a single-family dwelling, according to modified setbacks. A
new application would not be required, as it would be a modification to
the existing application.
Ms. Bryant asked that the sketch be superimposed over the survey.
10� Mrs. Bessie Herman was present and asked for clarification of the location
of the garage.
Mr. Jesse Allan was present and suggested that the basement be filled in
and the garage be off the alley, with parking in the rear.
No other persons appeared in support of or opposition to the application.
No. 6 Moved by Councillor Molnar
Seconded by Councillor Rosehart AND RESOLVED THAT the
Council of the Town of Tillsonburg defer the application for zone
change submitted by Svetlana Martinovic, for lands located in Lot
628, Plan 500, in the Town of Tillsonburg, to allow for more
consultation and modification.
"Carried"
I. Reports
1. Mr. Robert Musty, IT Manager (deferred to another Council Meeting)
00MIN 2. Director of Operations RE: Tender Results for the Oxford County/Town
of Tillsonburg Joint Surface Treatment Program
no
3. Director of Operations RE: Roof Replacement — Public Works and
Library (deferred to another Council Meeting)
4. Staff Report RE: Young Street Watermain Tender
5. Director of Corporate Services RE: Surplus Equipment (deferred to
another Council Meeting)
6. Director of Corporate Services RE: Committee of Adjustment Secretary -
Treasurer Appointment
7. Ms. Kim Miggens, Chairperson, TACAC RE: Estate of Chas. B. Laister —
Removal of Heritage Designation
It was noted that, as a meeting was unable to be arranged, Chair Miggens
conducted a phone poll of TACAC members, and the majority concurred
with the recommendation contained in her memo dated June 23rd, 2000.
8. Director of Community Services RE: 2000/2001 Ice Rates and Procedure
Changes
J. Communications
1. County of Oxford RE: Lifting of Part Lot Control — The Linkoln Group
2. Municipality of Chatham -Kent RE: Remuneration for Fire Service
Responses on Provincial Highways (deferred to another Council Meeting)
3. `Step By Step' Organ Transplant Association RE: Community Chapter of
Step By Step (deferred to another Council Meeting)
4. Tillsonburg District Craft Guild RE: Caboose (deferred to another
Council Meeting)
K. Information (deferred to Council Meeting August 28`h, 2000)
1. Canadian Blood Services RE: Mr. Roy Venn — Acknowledgement of
Milestone Award Level Contribution
2. Mrs. Brenda Bozso, Tillsonburg Town Crier RE: Millennium World
Championship of Town Criers 2000
VA
eo� 3. Municipal Electric Association RE: Extension of August 1 St Deadline For
Rate Applications from Smaller Utilities
4. Cyril J. Demeyere Ltd. RE: Southridge Village
i) Notes From Meeting of June 26th, 2000
ii) Notes From Progress Meeting of July 13th, 2000
iii) List of those in attendance at Meeting of July 18'h,2000
5. Ministry of Health RE: Designation Assessment Process for
General/Family Practitioners for the Town of Tillsonburg
6. Negotiated OMB Settlement RE: Coyles — July 11 th, 2000
7. Association of Municipalities of Ontario RE: AMD's Municipal Action
Plan for Water
8. Association of Municipalities of Ontario RE: OMAFRA Issues Directive
Relating to Agricultural Operations
9. Association of Municipalities of Ontario RE:
14MN i) Results of the AMO Board of Directors Meeting
ii) Provincial Proposals for Nutrient Management Legislation
iii) LAISC Meetings Suspended Until Ambulance Funding Resolved
iv) Proposed Amendments to AMO By -Law No. 1 RE: Current
Structure of AMO Board
#Oft
L. Resolutions
No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report
from the Director of Operations dated July 13, 2000 be received;
AND FURTHER THAT the County of Oxford Surface Treatment Tender
Award, as per the June 16th, 2000 letter, be approved for construction at a
cost of $33,449.23 to the Town of Tillsonburg.
"Carried"
No. 8 Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT Staff Report
dated July 24th, 2000 be received and the contract for the 200mm diameter
watermain installation be awarded to Viewcon Construction Limited of
Woodstock, Ontario, being the lowest tender received.
"Carried"
M.
Go
No. 9 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Town of
Tillsonburg Committee of Adjustment hereby appoints Michael Graves as
Secretary -Treasurer;
AND THAT this appointment take effect July 10th, 2000.
"Carried"
No. 10 Moved by Councillor Rosehart
Seconded by Councillor Beres AND RESOLVED THAT Council accept
the recommendation as contained in the Report of TACAC, dated June
23rd7 2000, with respect to the designation of the Tillson Pea Mill, 20 John
Pound Road, Tillsonburg.
"Carried"
No. 11 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report
as prepared by the Director of Community Services be received, and that
the recommendation for Ice Rate increases and changes to the Ice
Procedures, as presented in the report, be approved.
"Carried"
No. 12 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the lands
consisting of Part of Lot 52, Plan 41M-133, Town of Tillsonburg, be
exempted from Part Lot Control and that the County be requested to enact
the necessary exempting by-law as well as entering into a standard Part
Lot Control Agreement with the applicant.
"Carried"
By -Laws
The following By -Laws received three readings and were finally enacted:
1. By -Law 2940 - To Authorize an Agreement to Lease Space for the
Provision of the Provincial Offences Act Courts
2. By -Law 2941 - To Appoint a Deputy Chief Building Official
3. By -Law 2942 - To Amend Zoning By -Law 1994, as amended (Andy Jacko
Farms Ltd.)
4. By -Law 2943 - To Enter into Agreement with Tillsonburg Minor Soccer
(By -Law to be circulated)
5. By -Law 2944 - Industrial Land Sale (Oxford Packers Ltd.)
E
The following recorded votes were taken with respect to By -Law 2944:
Moved by Councillor Beres
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 2944 to
authorize the sale of industrial land be added for third and final reading of by-
laws.
"Carried"
Recorded Vote
Yea
Nay
Beres, D. x
Carroll, B. x
Horton, I absent
Lamb, S. x
Leachman G. absent
Lewis, F.
x
Molnar, S.
x
Rosehart C. x
Smith, R.
x
Moved by Councillor Molnar
Seconded by Councillor Smith AND
RESOLVED THAT By -Law 2944 to
authorize the sale of industrial land be divided
and voted on separately.
"Carried"
Recorded Vote
Yea
Nay
Beres, D.
x
Carroll, B.
x
Horton, I absent
Lamb, S.
x
Leachman G. absent
Lewis, F. x
Molnar, S. x
Rosehart C. x
Smith, R. x
Moved by Councillor Beres
Seconded by Councillor Rosehart AND RESOLVED THAT By -Law 2944 to
authorize the sale of industrial land be given third and final reading and the Mayor
and Clerk be authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
Recorded Vote
Yea Nay
Beres, D. x
Carroll, B. x
e*' Horton, I absent
10
,�•� Lamb, S. x
Leachman G. absent
Lewis, F. x
Molnar, S. x
Rosehart C. x
Smith, R. x
N. Notice of Motion
O. Closed Session
No. 13 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Council move
into Executive — Closed Session.
"Carried"
Meeting adjourned at 1:10 a.m.
ayor
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11