000731 Special Council Meeting MinutesJULY 31st, 2000
MINUTES of the special meeting of the Municipal Council of the Town of Tillsonburg
held Monday, July 31st, 2000 at 3:00 P.M. in the Council Chambers, Tillsonburg,
Ontario.
PRESENT: Mayor B. Carroll, Councillor: D. Beres, S. Lamb, F. Lewis, R. Smith and
G. Leachman (3:30 p.m.); Councillor C. Rosehart (6:15)
ORDER OF BUSINESS:
A. Adoption of Agenda
No. 1 Moved by Councillor Dave Beres
Seconded by Councillor Robert Smith
AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of June 31 st, 2000 be adopted, with the addition of discussion on
hog processing plant public meeting.
"Carried"
omft� B. Declarations — Municipal Conflict of Interest Act
None.
C. Presentations
1. Robert Musty — Update of Implementation of IT Strategy
Mr. Musty gave an update on the current status of the implementation of IT
strategy.
No. 2 Moved by Dave Beres
Seconded by Robert Musty
AND RESOLVED THAT the report of Robert Musty be received and
approval be given to proceed with phase I class for windows, budget
amount of up to $40,000.
"Carried"
2. CAO re: Photocopier Report
D. Morris outlined that as we move to the paperless office analog photocopiers
are no longer needed as much as previously. Staff was asked to review the fleet
of copiers, and to look at the possibility of digital copiers, that could be
'� networked. The recommendation is that one be acquired for the customer service
centre and one for the corporate office. The recommendation is to award a
contract to Canon for the replacement of the analog machines with two digital
machines. The cost would be slightly less than our current photocopying lease
costs.
No. 3 Moved by Robert Smith
Seconded by Fred Lewis
AND RESOLVED THAT the photocopier report and the
recommendations therein be received and that staff be approved to enter
into a three year consolidated lease agreement with Canon to replace the
current analog photocopiers with digital copiers.
"Carried"
D. Appointments/Delegations
A delegation appeared before town Council in regards to Southridge Subdivision
and the recent flooding there.
E. Committee of Adlustment
None.
F. Public Hearings
None.
G. Reports
1. Review of KPMG County of Oxford Restructuring Recommendations
Mr. Morris outlined the KPMG recommendations. This is mainly for Council's
consideration over the next two weeks.
KPMG currently recommends the adoption of a single county Library system.
This would be phased in over time, and that the 1992 needs study be updated.
a) Chief Librarian
M. Scholtz outlined his concerns.
No. 4 Moved by G. Leachman
Seconded by S. Lamb
AND RESOLVED THAT the Town Council suggest to KPMG
that Council agrees with point number 3 of the recommendations
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being the revision of the 1992 needs assessment that it be updated,
and other cooperative ventures be investigated but that the other
recommendations not be adopted.
"Carried"
The consultants are suggested that taxation be moved to the upper tier.
b) Revenue Officer
Ray Jones outlined his concerns with the KPMG report regarding taxation.
Mr. Jones outlined some of the omissions in the report most notably the
software costs associated with the county system.
The recommendation of the steering committee is as follows:
That the responsibility of taxation and billing be left at the area
municipalities, and that phase 2 of this study examine opportunities to
reduce the cost of supporting finance systems in the area municipalities by
supporting the diamond software centrally.
C) Fire
ewl� The recommendation was that it remain at local area level. Further
discussion take place regarding a five or three fire chiefs model.
No. 5 Moved by Dave Beres
Seconded by Fred Lewis
AND RESOLVED THAT That Council of the Corporation of the
Town of Tillsonburg accept the recommendation of KPMG that
would allow fire service to remain at the local level and phase 2
further study the possibility of the three fire chiefs model.
"Carried"
d) Director of Corporate Services Re: Building and By-law Enforcement
Lynn Buchner outlined the recommendations of the Building and By-law
Enforcement areas. Lynn felt that the areas should be separated. KPMG
suggested that by-law enforcement remain at the local level.
The steering committee recommends:
That building inspection and property standards responsibility for nutrient
management remain at the lower level.
No. 6 Moved by G. Leachman
Seconded by S. Lamb
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AND RESOLVED THAT Council of the Corporation of the Town
of Tillsonburg recommend that building inspection, by-law
enforcement, property standards, and responsibility for nutrient
management remain at the lower level.
"Carried"
e) Director of Corporate Services Re: Airport
KPMG is recommending status quo and that it remain at the local level
with the possibility that there be some cooperation with South west
Oxford and Norwich.
No. 7 Moved by S. Lamb
Seconded by D. Beres
AND RESOLVED THAT That Council of the Corporation of the
Town of Tillsonburg agree with the KPMG recommendation in
regards to Airport service, and also that the Town recommend that
the County continue some funding for the airport.
"Carried"
f) Roads
KPMG recommended that the responsibility for the County Roads be
decentralized to the lower tier municipalities. KPMG recommended that no
funding changes be implemented. D. Morris recommended that perhaps some
sort of funding situation would have to continue to exist if roads were to be
decentralized, and some sort of prioritized were to be maintained.
The steering committee recommends that the County Roads remain at the County
level.
No. 8 Moved by D. Beres
Seconded R. Smith
AND RESOLVED THAT the Council of the Corporation of the Town of
Tillsonburg recommend that the status quo continue in regards to Roads
and that the proposed cooperative and innovative service model be further
investigated.
"Carried"
f) Waste Management
KPMG recommendation
1. That responsibility for waste collection and disposal be at the County level
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,..` 2. That the county establish a zero tax levy as the goal for the waste
collection, and conduct a detailed best practices review to identify the
appropriate approach(es) to recycling, bag tag policies and tipping fees to
implement this goal.
Discussion took place regarding tipping fees.
No. 9 Moved by D. Beres
Seconded by C. Rosehart
AND RESOLVED THAT the Council of the Corporation of the Town of
Tillsonburg agree with the recommendation of steering committee in
regards to total waste management services subject to removal of the zero
tax levy.
"Carried"
No. 10 Moved by Robert Smith
Seconded by Fred Lewis
AND RESOLVED That the responsibility of taxation and billing be left at
the area municipalities, and that phase 2 of the study examine
opportunities to reduce the cost of supporting finance systems in the area
municipalities by supporting the software centrally.
"Carried"
/001 Discussion took place regarding the recommendations of KPMG in regards to
Economic Development. The steering committee agreed with the KPMG
recommendations.
No. l l Moved by Dave Beres
Seconded by Chris Rosehart
AND RESOLVED THAT the Corporation of the Town of Tillsonburg
agree with the recommendations of KPMG in regards to the Economic
Development and tourism and suggest that an e-commerce base be
developed to encourage economic development
"Carried"
Discussion took place regarding Police and the KPMG recommendations.
No. 12 Moved by G. Leachman
Seconded by F. Lewis
AND RESOLVED THAT the Corporation of the Town of Tillsonburg
agree with the recommendations of KPMG in regards to the Police.
"Carried"
E
P� J. Communications
L Township of Norfolk re: request for extension of water on Young Street
for Health reasons
D. Morris outlined his report.
No. 13 Moved by Robert Smith
Seconded by Fred Lewis
AND RESOLVED THAT the Council receive the report from the CAO in
regards to Audley Moore's request for water service
and further that the Corporation of the Town of Tillsonburg provide water
service on a lease basis to Audley Moore.
And further that the Clerk and the Town's solicitor Rod MacDougall
determine the wording of the lease.
"Carried"
,A� K. Information
L. Resolutions
No. 14 Moved by Robert Smith
Seconded by Sam Lamb
AND RESOLVED THAT the firm of Allmat and Associates be engaged
for the purpose of conducting an audit of the Town of Tillsonburg
restructuring process for a fee not to exceed $12,000.
"Carried"
No. 15 Moved by D. Beres
Seconded by C. Rosehart
The following individuals be appointed to the Mayor's Task Force for the
southend development:
Bonnie McGlynn
Bill Irvine
Eugene Heath
Ken Webster
Jonathan Arnell
Bill Sanders
Tim Weiler
Irene Hurley
Mary -Lou Crichton
Richard Lucas
Mark Renaud
"Carried"
M. By -Laws
None.
N. Adjournment
No.16 Moved by D. Beres
Seconded by C. Rosehart
AND RESOLVED THAT That Council of the Corporation of the Town of
Tillsonburg meeting of July 31, 2000 be adjourned.
"Carried"
Meeting adjourned at 11:30
Mayor
n
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