001010 Regular Council Meeting Minutes/Wft� OCTOBER 10TH, 2000
MINUTES of the meeting of the Municipal Council of the Town of Tillsonburg held
Tuesday, October 1&, 2000 at 8:00 P.M. in the Council Chambers, Tillsonburg, Ontario.
PRESENT: Mayor B. Carroll, Deputy Mayor I. Horton, Councillors: D Beres, S.
Lamb, G. Leachman, F. Lewis, S. Molnar, C. Rosehart and R. Smith
ORDER OF BUSINESS:
A. Closed Session
No. 1 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT Council
move into Executive — Closed Session.
"Carried"
B. Adoption of Minutes — September 25th, 2000
140.1 No. 2 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Minutes
of Council under date of September 25th, 2000 be adopted as printed and
circulated.
"Carried"
It was noted that the Minutes of September 25`h, 2000 indicated that documents
would be forthcoming at this meeting of Council. The CAO advised that he had
spoken with Sgt. C. Williamson this date, and expects they will be available for
the Council Meeting of October 23"d,2000.
C. Adoption of Agenda
No. 3 Moved by Deputy Mayor Horton
Seconded by Councillor Rosehart AND RESOLVED THAT the Agenda
as prepared for the Council Meeting of October I e, 2000 be adopted.
"Carried"
/10� D. Declarations — Municipal Conflict of Interest Act
1. Councillor Rosehart declared a conflict with respect to Item H.1 -
Application for Draft Approval of Plan of Subdivision — Annandale
Heights Ltd.
E. Presentations
None
F. Appointments/Deleeations
1. Mr. Thomas Powell, Property Manager, CentreCorp RE: Alterations to
Exterior of Town Centre Mall
Mr. Powell appeared before Council and reviewed the proposed alterations
to the exterior of the Town Centre Mall. Discussion was held and the
following motion was passed.
No. 4 Moved by Councillor Rosehart
10� Seconded by Deputy Mayor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg approve the proposed painting
of the metal fagade of the Tillsonburg Town Centre and that
preference be given to the suggested teal colour.
"Carried"
G. Committee of Adiustment
H. Public Hearings
1. Annandale Heights Ltd. — Draft Approval of Plan of Subdivision (County
Report #00-199)
Ms. Julie Bryant, County Planner, was present and reviewed the report
with respect to the subject application.
The CAO noted that the re -design of Pearl Court had become an issue,
which must be considered with respect to this application.
Discussion was held and it was suggested that the proposed
recommendation, as contained in Report #00-199, be amended, with
respect to point 1(a).
Mr. Cyril Demeyere was present, and indicated the applicant did not wish
to comment at this time. Mr. Demeyere noted that the proposed
resolution, as amended, would be satisfactory.
Ms. Ruby Weinberger, 35 Pearl Street, was present and presented a
petition for Pearl Street to be made a dead-end.
David Rachar, 36 Pearl Street, appeared before Council with concerns
with respect to traffic flow, and the street being too narrow. He expressed
safety concerns for children, especially with increased traffic flow.
Prohibiting heavy truck traffic was also discussed.
No other persons appeared in support of, or opposition to, the subject
application.
The Director of Operations was directed to prepare a report for Council's
consideration on November 6t", 2000.
No. 5 Moved by Deputy Mayor Horton
Seconded by Councillor Beres AND RESOLVED THAT the Council of
the Town of Tillsonburg defer the Application for Draft Plan of
Subdivision, as submitted for Annandale Heights Ltd., until at such time
as Council can review a report to be prepared by the Director of
Operations.
"Carried"
I. Reports
1. Director of Corporate Services RE: Electronic Records Management and
Document Imaging
2. Director of Operations RE: Tender Results — Salted Winter Sand
3. CAO RE: County Restructuring (Tri -Majority Vote)
4. Director of Operations RE: Request from Mr. D'Arcy O'Neil regarding
Laneway between Hickory Hills and Howe Avenue (Verbal Up -Date, as
requested by Councillor Beres, further to Council Meeting of August 28h)
5. Director of Community Services RE: Up -Date — Skateboarders (Verbal
Up -Date, as requested by Councillor Rosehart)
ka
J. Communications
1. Township of East Zorra-Tavistock RE: Response to Drinking Water
Protection Regulations
2. Tillsonburg Youth For Christ RE: Request for Grant
3. Mr. Tom Schafer RE: Walking Safety — Section of Quarterline Road
4. Ingersoll & District Big Brothers/Big Sisters Association Inc. RE:
Permission to Conduct Nevada Lottery
5. Township of Norwich RE: Representation on the Long Point Region
Conservation Authority
K Information
1. Ministry of Transportation RE: Excessive Speeds and Tailgating —
Highway 19
2. Association of Ontario Road Supervisors RE: Labelling of Road Salts
3. Municipal Election 2000 Information (Billing Insert)
4. Federation of Canadian Municipalities RE: Call for Resolutions
5. Museum Advisory Board Minutes — August 20, 2000
6. Long Point Region Conservation Authority Minutes of September
2000
7. Ministry of Municipal Affairs and Housing RE: Annual Southwestern
Municipal Conference — December 8a', 2000 — London
L. Resolutions
No. 6 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff
Report dated October 5, 2000 regarding electronic records management
and document imaging be received.
"Carried"
eoo�
No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Staff Report
from the Director of Operations dated October 06, 2000 be received;
AND THAT the quotation for the supply of salted winter sand be awarded
to Aaroc Aggregates Ltd. of London.
"Carried"
No. 8 Moved by Councillor Smith
Seconded by Councillor Leachman AND RESOLVED THAT the Council
of the Town of Tillsonburg not support the County providing a range of
human resources services to all area municipalities, funded through the
county levy.
"Carried"
No. 9 Moved by Councillor Beres
Seconded by Deputy Mayor Horton AND RESOLVED THAT the
Council of the Town of Tillsonburg not support the creation of a central
construction engineering group which will offer construction design,
supervision and project management and related services to the county and
all area municipalities on a cost -recovery basis.
"Carried"
No. 10 Moved by Councillor Molnar
Seconded by Councillor Lewis AND RESOLVED THAT the Council of
the Town of Tillsonburg not support the County providing a range of
information technology services, funded through the county levy, to all
area municipalities and library boards, including software evaluation,
selection, development, and implementation and system support.
"Carried"
No. 11 Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the Council of
the Town of Tillsonburg support the concept of one-stop customer service,
with each area municipality providing phone reception and counter service
for as many county services as possible and the County developing a web
portal giving access to as many county and area municipality services as
possible.
"Carried"
No. 12 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the
correspondence from the Township of East Zorra-Tavistock, regarding
response to drinking water regulations, be noted and filed.
"Carried"
/Oft� No. 13 Moved by Councillor Leachman
Seconded by Councillor Lamb AND RESOLVED THAT the
correspondence from the Tillsonburg Youth For Christ, dated September
25d'10 2000, be referred to the C.A.O. for review and recommendation.
"Carried"
No. 14 Moved by Councillor Lamb
Seconded by Councillor Leachman AND RESOLVED THAT the
correspondence from Mr. Tom Schafer, dated September 26�", 2000,
regarding walking safety on a section of Quarterline Road, be referred to
the Director of Operations, as well as the Tillsonburg Community Services
Officer, for review and recommendation.
"Carried"
No. 15 Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the Ingersoll
and District Big Brothers/Big Sisters Association Inc. be given permission
to conduct a Nevada Ticket Lottery from the premises known as Becker
Milk Company Limited, 590 Broadway, Tillsonburg.
"Carried"
No. 16 Moved by Councillor Lamb
,.� Seconded by Deputy Mayor Horton AND RESOLVED THAT a letter be
sent to the Minister of Natural Resources and the Long Point Region
Conservation Authority regarding the number of representatives for the
Town of Tillsonburg and County of Oxford, and that it remain status quo.
"Carried"
M. By -Laws
The following by-law received third reading:
1. By -Law 2947 - Cemetery Advisory Board (3rd Reading)
The following by-laws received three readings and were finally enacted:
2. By -Law 2948 - To Establish Dates and Times for Advance Votes —
Municipal Election
3. By -Law 2949 - To Provide for Early Voting on Voting Day and Reduced
Hours of Voting in Institutions and Retirement Homes
e0*11
N. Notice of Motion
Council adjourned.
MAYOR
C.A.O./CLERK