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220331 Tillsonburg Airport Advisory Committee AgendaPage 1 of 2 The Corporation of the Town of Tillsonburg Tillsonburg Airport Advisory Committee March 31, 2022 5:30 p.m. Electronic Meeting AGENDA 1) Call to Order 2) Adoption of Agenda Proposed Resolution #1 Moved by: Seconded by: THAT the Agenda as prepared for the Tillsonburg Airport Advisory Committee meeting of February 17, 2022, be adopted. 3) Minutes of the Previous Meeting (Attached) Proposed Resolution #2 Moved by: Seconded by: THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated January 20, 2022, be approved. 4) Disclosures of Pecuniary Interest and the General Nature Thereof 5) General Business and Reports a) Introduction of new Airport Manager – Staff b) Hangar Updates – Staff: c) Master plan update – Staff: i) Update on the Hydro supply ii) Taxiway construction update iii) Airport fence and gate installation Page 2 of 2 iv) End of Runway Trees – Staff d) RATI Funding update – Staff e) Safety Spreadsheet – Staff f) Fuel Sales and Airport Movement – Staff 6) Other Business 7) Next Meeting April 21, 2022 at 5:30 p.m. 8) Adjournment Proposed Resolution #3 Moved by: Seconded by: THAT the February 17, 2022 Tillsonburg Airport Advisory Committee meeting be adjourned at _____ p.m. Please contact the Staff Liaison listed below to gain access to this electronic meeting: Contact Richard Sparham, Manager of Public Works rsparham@tillsonburg.ca Page 1 of 4 The Corporation of the Town of Tillsonburg Tillsonburg Airport Advisory Committee February 17, 2022 5:30 p.m. Electronic Meeting MINUTES Present: David Brandon, Dan Cameron, Emily Crombez, Councillor Gilvesy, Mark Renaud and Valerie Durston, Jeff Miller Absent with Regrets: Euclid Benoit, Jeff Dean Also Present: Carlos Reyes, Director of Operations and Development Richard Sparham, Manager of Public Works Lisa Davidson, Loomex Tracy Hird, Public Works Co-ordinator 1) Call to Order The meeting was called to order at 5:30 p.m. 2) Adoption of Agenda Resolution #1 Moved by: Jeff Miller Seconded by: Valerie Durston THAT the Agenda as prepared for the, February 17, 2022, be adopted. Carried 3) Minutes of the Previous Meeting Resolution #2 Moved by: Deb Gilvesy Page 2 of 4 Seconded by: Dan Cameron THAT the Minutes of the Tillsonburg Airport Advisory Committee meeting dated January 20, 2021, be approved. Carried 4) Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5) General Business and Reports a) Updated DRAFT Operating Reports - Staff Staff has circulated the operating reports. It was recommended for staff to review the reports again as there is some information that is not pertaining to the Tillsonburg Airport. Once they have been updated they should be re-circulated to the committee for review. b) Hangar Updates – Staff Staff reported that they have received two new applications for two hangars located between G1 and G2. The applications are currently being reviewed by the Chief Building Inspector. He will be providing comments or approval hopefully by the end next week. It was commented that the new application process is already not being followed as the 10 day response period deadline from staff has exceeded gain. Staff indicated that the application was submitted to the Airport Manager and not submitted to the CBO until last week. Going forward, all applications will be sent to a general group email address that will be sent to all required staff. It is working with staff to get this email address up and running. Staff will discuss this process again before next meeting. There may be new software coming in the near future for a tracking mechanism. Until there is a new Airport Manager, emails can be sent to the Manager of Public Works for questions or to forward confidential information. c) Master Plan Update – Staff  Update on Hydro Supply Staff indicated that ERTH has requested Autocad files that will be sent through. No timeline has been provided. It is progressing slowly due to the winter season. Page 3 of 4  Taxiway Construction Update Nothing has been advanced at this point due to the weather conditions. Staff is confident the work will be complete by the deadline. Asphalt will be installed by May or June.  Airport Fence and Gate Installation Staff is proceeding with the Contractor. Locations will be staked out in the next week or two to prepare for locates. Project will be complete by the deadline.  End of Runway Trees – Staff Staff is currently working on the scope of work and will connect with Jeff Miller offline to get his opinion and input. We may need to go out for an RFQ for stump removal. Staff met with the owners of the trees beyond Town property in June or July last year and started negotiations. Staff has more investigation work that needs to take place to see if the land will be available for farming. Staff commented that the first priority is to take care of the trees within our property. This will also provide us with information as to why the land is so wet. Staff will reach out to the LPRCA to assist in inspecting the trees. d) RATI Funding Update No new information. It was questioned if the ramp is going to be expanded. Staff stated it will be based on available budget is available. e) Safety Spreadsheet – Staff Concerns regarding snow removal operations were not acceptable. Staff researched the contract and communicated wi th the contractor. Through these consultations with the contractor, the committee was informed that snow removal at the airport has been initiated on an on-call basis. The Town does not have a set service level stated in the contract. Staff commented that costs will increase by changing the contract. Staff recommended the issue be investigated and brought forward prior to the next winter season. Loomex offered to provide winter maintenance training to the current winter maintenance contractors. Committee members agreed that going forward it should be an annual training event. f) Fuel Sales and Airport Movement - Staff Page 4 of 4 Staff presented the current data of Fuel Sales and Airport Movements. 6) New Business  David Brandon has a signed offer for purchase of the flight school. The purchaser is the former manager of the Waterloo Flight Center. He believes he is an excellent candidate for the purchase. The proposed closing date is April 1st, 2022.  Mark Renaud expressed disappointment that Oxford County is not providing any funding to the airport in 2022 as it is an important piece of infrastructure to the County. 7) Next Meeting March 31st, 2022 at 5:30 p.m. 8) Adjournment Resolution #3 Moved by: Emily Crombez Seconded by: Jeff Miller THAT the February 17th, 2022 Tillsonburg Airport Advisory Committee meeting be adjourned at 6:42 p.m. Carried