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010305 Regular Council Meeting Minutest %-_ MINUTES: Meeting for the Committee "Open Council' 2001-03-09 Review Access:* Public 0 Private No. 1 Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" ADOPTION OF MINUTES > February 12 2001 - Council Minute No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of February 12, 200 be adopted. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" ADOPTION OF AGENDA >No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of March 5th, 2001 be adopted, as amended. "Carried" DECLARATIONS - MUNICIPAL CONFLICT OF INTEREST ACT > None APPOINTMENTS/DELEGATIONS > 1. Mr. Fred Shearing, Regional Chairman, Biker's Rights Organization of Ontario RE: Local Ride Rk BRO.tif No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Town Council support the Biker's Rights Organization of Ontario's'Local Ride' scheduled for Sunday, May 6th, 2001 in Tillsonburg, and that the Oxford County OPP, Tillsonburg Detachment„ be notified. "Carried" 2. Mr. & Mrs. Bob and Irene Hurley, representing R & R Holdings RE: Southend Broadway Redevelopment eo*� Mr. and Mrs. Hurley appeared before Council. Mr. Nicholson, of Malhotra Nicholson Architects Inc., was also present to review the plans. l061 Mayor Horton expressed appreciation to the Hurleys for their initiative. Mr. Webster, Chairman of the Mayor's Task Force for Southend Redevelopment, advised that the Committee does support the Hurleys' proposal and hopes for additional developments to compliment this one. A By -Law to be considered. See 'By -Laws, Item 2'. 3. Mr. Paul Woods RE: Property Erosion - 25 Ridge Boulevard A Woods.tif Mr. Paul Woods appeared before Council with concerns of erosion of his property. Mr. Woods presented Council with photographs taken by the Long Point Region Conservation Authority, as well as estimates that he had obtained, and a plan for the subject property. Mr. Woods advised Council of his concerns. He stated that he has lost 12 feet from the top of the embankment, averaging approximately 6 inches per year of his property. Mr. Woods suggested that onus should be on the Town to rectify this problem. Mr. Woods reviewed the estimates that he had obtained to complete the work that he feels is necessary to Page 2 MINUTES: Meeting for the Committee "Open Council" correct the situation. He noted that he had been advised that approximately 150 dump trucks of clay would be necessary to fill the gap. Mr. Woods indicated he is not asking for 150 loads of clay, but rather approximately 100 loads of clay and 50 loads of fill. He noted that there would also be an expense of approximately $200 for sod or seed of his property resulting from the work. It was noted that these suggestions and estimates were obtained by Mr. Woods. Town staff would have to investigate further prior to any work being considered. Mr. Woods also referred to a letter from Mr. Baskerville of the LPRCA. Mr. Woods asked Council to consider his concerns and proposed solution and asked for a timely response to his request. Council referred the matter to the Director of Operations for review. Mr. Woods to be advised by staff if this report is not available for the Council Meeting of March 26th, 2001. 4. Mr. Rick Watters RE: Glendale Drive Extension See'Reports, Item 1'. COMMITTEE OF ADJUSTMENT > None REPORTS t''1 > 1. Director of Operations RE: Glendale Drive Extension - Suaolementary Report Glendale Drive extension - supplementar Communications Received RE: Glendale Drive Extension i) Mike and Harriet Berenz a Berenz.tif The Director of Operations reviewed his report. Mr. John Moylan distributed information to Council, and reviewed the concerns of the Glendale area residents, as outlined in the package. The CAO discussed the issue of Brookside, which is proposed to be developed in two phases. He noted that there is a plan of subdivision for that area. There is a new subdivider which has purchased the property and the subdivider has proposed that Allen Street not be extended. Council asked for clarification of the ramifications if Glendale Drive is not extended. Staff responded as follows: it would eliminate an alternate emergency/evacuation route into the subdivision provision would have to be made to extend services and utilities across the ravine maintenance costs would be higher due to creation of culdesacs Page 3 MINUTES: Meeting for the Committee "Open Council" tlo� - pedestrian concerns would have to be addressed through a walkway, rather than a roadway. The CAO pointed out that Phase II of Broadway Acres is not being considered. He suggested that the subdivider be encouraged to submit a plan. It was noted that some services have already been installed for the new development. In response to a question from a resident, Mayor Horton responded that it would be doubtful that the Town would pay for sidewalks on Glendale Drive. The communications from Mr. and Mrs. Berenz, as referred to above, was also noted. It was clarified that, if the resolution was passed this date, Glendale Drive would be extended, but not open to vehicular traffic. If it is not passed, it means that staff and Council go back to the drawing board with the possibility that alternatives be explored. The following resolution was tabled. No. 6 Moved by Councillor Lewis Seconded by Councillor Smith THAT the Staff Report from the Director of Operations dated March 1, 2001 be received; AND FURTHER THAT Glendale Drive be extended to Quarter Line Road from Andover Avenue, as per the official plan, but not opened to vehicular traffic (across the creek west of Andover Avenue), except for emergency vehicles, until road improvements, storm drainage, sidewalk and on -street parking prohibition have been implemented, as required, on existing sections of Glendale Drive from Broadway to Andover Avenue. 'Tabled" COMMUNICATIONS >None INFORMATION > 1. Airport Advisory Committee Information Items D Airport Advisory Committee Minutes - November 16, 2000 Traffic Movements Report for the Period Ended January 31, 2001 Fuel Sales Report for the Period Ended January 31, 2001 Airport Manager's Report dated February 15, 2001 2. Trans Canada Trail Notes from Meetina February 16th. 2001 A Trail.tif 3. County of Oxford RE: Alternates for County Councillors Nk County.tif 4. Pitch -in Ontario RE: 2001 Pitch -In Week - May 7-13, 2001 Page 4 MINUTES: Meeting for the Committee "Open Council" L& Pitch-in.tif 5. Ministry of Finance RE: 2001 Community Reinvestment Fund A Finance.tif 6. Organization of Small Urban Municipalities a OSUM.tif > RESOLUTIONS > No. 7 Moved by Councillor Molnar Seconded by Councillor Beres THAT Council of the Town of Tillsonburg hereby receives the Confidential Staff Report dated September 26, 2001 regarding the Airport Manager Employment Agreement and job description; AND THAT Council authorizes the CAO/Clerk and the Director of Corporate Services to enter into an Employment Agreement with Roy Venn for the services of Airport Manager; AND THAT the job description for Airport Manager be approved. "Carried" No. 8 Moved by Councillor Lewis Seconded by Councillor Smith THAT Staff Report regarding Council Remuneration and Expenses for the year ended December 31, 2000 for the Town of Tillsonburg be received for information. BY-LAWS The following By -Laws received first and second reading: 1. By-law to extend Vance Drive D A BY-LAW to lay out and establish part of Vance Drive and to dedicate the Street so constructed as a public highway 2. By -Law to authorize an agreement with R and R Holdings D A By -Law to authorize the entering into of an Agreement with R. and R. Holdings CLOSED SESSION No. 9 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" ?0041\ NOTICE OF MOTION Page 5 MINUTES: Meeting for the Committee "Open Council" No. 10 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Council pass a motion to reconsider By -Law 2958 to authorize the sale of certain lands on Broadway to Mr. Nandor Szucsko. "Carried" Meeting adjourned. I hereby agree the contents of this document are accurate for the committee "Open Council" who met on Monday March 05 ,2001 07. 00 PM. David Morris David Morris (Organizational Clerk) Approval Received: (1 of 1) David Morris/Tillsonburg (Friday March 09, 2001 01:14 PM) Clerk's Approval Received: David Morris/Tillsonburg (Friday March 09, 2001 02:56 PM) Town of Tillsonburg Page 6