010326 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
Iv 27 03 01
e'1 Review Access:* Public O Private
CLOSED SESSION
> No. 1 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive
Closed Session.
"Carried"
ADOPTION OF MINUTES
>D
No. 2 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of
March 12th, 2001 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3 Moved by Councillor Beres
)00 1 Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of March 26th, 2001 be adopted.
Page 1
MINUTES: Meeting for the Committee "Open Council"
"Carried"
DECLARATIONS - MUNICIPAL CONFLICT OF INTEREST ACT
> None
APPOINTMENTS/DELEGATIONS
1. Oxford Children's Groundwater Festival
Ms. Janice Robertson appeared before Council to promote the Festival. A video was viewed as well.
Presented By: Janice Robertson
2. Mr. Eugene Heath RE: Request for Variance to Sian By -Law (Refer to Item 1 under Reports)
Mr. Eugene Heath appeared before Council to request the subject variance. (see Item 1 - Reports)
COMMITTEE OF ADJUSTMENT
None
PUBLIC HEARINGS
> 1. Application for Consent and Minor Variance/Permission -1204872 Ontario Limited (Mr. Bob
Guillemette)
i) County of Oxford Report No. 2001-56
Guillemette.ti
Mr. David Morris, CAO, reviewed the subject application, in the absence of the County Planner. Mr.
Morris reviewed the County report and comments contained therein.
Mr. Guillemette was present in support of the subject application.
He advised that the easements for the storm and sanitary sewers, referred to in the County report, have
been registered. The others referred to in the report, Mr. Guillemette was not aware needed to be
registered. Mr. Guillemette indicated that they would be registered in due course, if Council approves the
subject application.
Mr. Morris confirmed that any building that would occur on the subject property would have to go through
the usual site plan process.
No other persons appeared in support of, or opposition to, the subject application.
No. 4 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg
advise the Oxford County Land Division Committee that it is in favour of the application
submitted by 1204872 Ontario Limited, for the property located on the east side of Queen
Street, between Bridge Street and Concession Street, subject to the conditions as detailed in County
eokp Planning Report 2001-56.
Page 2
MINUTES: Meeting for the Committee "Open Council'
"Carried"
REPORTS
1. Request for Variance to Sign By-law No. 2718 D
Presented By: Eugene Heath
The Applicant is requesting a variance to By-law No. 2718 in accordance with
Section 14 - Appeal for a Sign Variance which states "The municipality
recognizes that there may be exceptions to the rule and an appeal to Council
may be made for a variance to the sign by-law. The applicant must forward to
the Clerk in writing the reason for such variance along with the required
documents as set out in Section 3."
Since the letter to the Clerk will not be available prior to the date of the
meeting, the Applicant (Eugene Heath) will be present to address Council and
submit the letter.
For Council to consider the following recommended resolution:
>No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Council hereby receives
the variance application dated March 26, 2001 submitted by Harold Heath Limited
under Section 14 of the Town of Tillsonburg Sign By-law No. 2718;
AND THAT Council approves the application to install awnings on the Harold
/ON,\ Heath Limited commercial building located on Broadway and Brock Street subject
to meeting the conditions in Section 3 of the aforementioned By-law and
submission of an engineered design and confirmation of installation
inspection.
"Carried"
2. Business Improvement Area Member Appointment D
Council is requested to consider of the following resolution:
> No. 6 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated
March 21, 2001 regarding Business Improvement Area Member Appointment be
received;
to
2003;
Boards
AND THAT Council hereby approves the appointment of Krystal West of Escapes
the Business Improvement Area Committee for a term to expire December 31,
AND THAT By-law No. 2964 being a by-law to appoint members to various
and Committees be amended to reflect the addition of Krystal West to the
Business Improvement Area Committee.
"Carried"
3. Director of Operations RE: Tender Results for Janitorial Services - Customer Service Centre
Page 3
MINUTES: Meeting for the Committee "Open Council"
e%N 1W
Janitoral 2001 CSC report.
>No. 7 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report
from the Manager of Parks and Facilities and the Director of
Operations dated March 22, 2001 be received and the Tender for
Janitorial Services for the Customer Service Centre be
awarded to Secure Building Maintenance for a monthly cost of
$856.00 per month for the period of April 1,2001 to April 1, 2002.
"Carried"
4. Director of Operations RE: Intersection Safety Review
50
Intersection Safety Review Reporl
> No. 8 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report from the
Director of Operations dated March 20, 2001 be received;
AND FURTHER THAT Traffic By -Law 2103 be amended with the
recommendations contained within this report.
"Carried"
COMMUNICATIONS
1. County of Oxford Restructuring D
INFORMATION
1. Airport Advisory Committee Minutes and Reports 1) D
2. Committee Meetings D
No. 9 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Council adopt the recommendation as
contained in the
Recreation Advisory Committee Minutes of February 22nd, 2001
to eliminate smoking in the smoking area of the Community
Centre effective April 1st, 2001.
"Carried"
3. County of Oxford RE: 2001 Tipping Fees - Oxford County Landfill at Salford
Rk
2001 Tipping Fees.
RESOLUTIONS
Page 4
MINUTES: Meeting for the Committee "Open Council"
> No. 10 Moved by Councillor Beres
,AO� Seconded by Councillor Molnar WHEREAS Oxford County Council and its Area
Municipalities through a Tri -majority Vote have identified Solid Waste
Management as a function to be carried out by the County of Oxford;
AND WHEREAS it is in the Public Interest in the opinion of the Council of the
Town of Tillsonburg to carry out a review of current Solid Waste Processes
including " curb side recycling" as are being provided by the Area
Municipalities in the County to determine Best Practices before any changes
are made to the present methods.
BE IT RESOLVED THAT the Council of the Town of Tillsonburg hereby request
the County to carry out a comprehensive review of current solid waste
management practices in the County before any changes are made to the
current practices.
"Carried"
No. 11 Moved by Councillor Smith
Seconded by Councillor Lewis WHEREAS the Town of Tillsonburg has
experienced substantial growth since the Restructuring of Oxford
County in 1975 in relation to the whole of the County.
AND WHEREAS Oxford County Council is in the process of requesting
'� amendments to the County of Oxford Act as part of its Restructuring
BE IT RESOLVED THAT the Council of the Town of Tillsonburg hereby request
that a review now take place to consider providing an additional County Council
Representative for the Town of Tillsonburg.
"Carried"
BY-LAWS
> The following By -Laws received three readings and were finally enacted:
1. By -Law 2969 - To Amend Traffic By -Law 2103
51
2969.doc
2. By -Law 2970 - To Authorize an Agreement with Horizon Maintenance
91 9 91
janitorial service agrmt horizon. janitoria agrmtl horizons janitoria agrmtl sched B horizor
janitorial agrmt sched C.t
3. By -Law 2971 - To Authorize an Agreement with Secure Building Maintenance
Page 5
MINUTES: Meeting for the Committee "Open Council"
91 51 51
janitorial service agrmt secure. janitoria agrmtl secures janitoria agrmtl sched B secure
91
janitorial agrmt sched C secure
NOTICE OF MOTION
> None
CLOSED SESSION
> No. 12 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
Meeting adjourned at 9:05 p.m.
I hereby agree the contents of this document are accurate for the committee "Open Council" who met on Monday March 26.2001
07:00 PM.
� Lana Verstraeten
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Tuesday March 27,
200109:24 AM)
Town of Tillsonburg
Page 6