010910 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday September 10, 2001 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Closed Session
Adoption of Minutes
Adoption of Agenda
Declarations - Municipal Conflict of
Interest Act
Appointments/Delegations
Committee of Adjustment
Public Hearings
Reports
Communications
Information
Resolutions
By -Laws
Notice of Motion
CLOSED SESSION
> No. 1 Moved by Councillor Smith
Seconded by Councillor Beres AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
ADOPTION OF MINUTES
> DAugust 13th, 2001
No. 2 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of
August 13th, 2001 be adopted, as amended.
"Carried"
ADOPTION OF AGENDA
> No. 3 Moved by Councillor Beres
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of September 10th, 2001 be adopted.
"Carried"
DECLARATIONS - MUNICIPAL CONFLICT OF INTEREST ACT
> 1. Councillor Lewis declared a conflict with respect to Item Number 13 - Charles Crawford Leasehold
Improvement By -Law.
APPOINTMENTS/DELEGATIONS
1. Request for Proposal with the Town of Ingersoll 6
Presented By: Inspector Jack Goodlett, Detachment Commander, O.P.P.
and Mr. Walter Burton, Chairperson, Tillsonburg Police Services Board
Inspector Goodlett and Mr. Burton appeared before Council asking for Council's support.
Resolution
> No. 6 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town
of Tillsonburg confirm that it is in agreement with the O.P.P. entering into a costing
process for the Town of Ingersoll, on the basis that it will not have any future detrimental
effect on the current and future Town policing contract.
"Carried"
0"� 2. Tillsonburg Minor Soccer D
Presented By: Mr. Michael Papaioannou
Mr. Michael Papaionnou appeared before Council and reviewed the attached information.
It was noted that a meeting would be required between Minor Soccer representatives and
Town staff to clarify such issues as maintenance.
Easements were also discussed. It was noted that Town staff previously provided Minor
Soccer with the requirements for easements and Minor Soccer representatives
volunteered to discuss this matter with adjacent property owners.
It was also noted that completion is targeted for March or April 2002.
Resolution
> No. 7 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the information presented
to Council this date by Tillsonburg Minor Soccer be received and referred to staff for
report.
"Carried"
3. Royal Canadian Legion RE: Military Heritage Day and Victoria Cross Tattoo - Saturday, October
27, 2001
Presented By: Mr. David W. Young
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MINUTES: Meeting for the Committee "Open Council"
Mr. Young and Mr. Barker -James appeared before Council to provide information with
respect to the events planned for October 27th, and asked for any assistance that may be
given.
It was also noted that September 16th to 23rd is Legion Week.
COMMITTEE OF ADJUSTMENT
4. Committee of Adjustment Application - A-32/01 - Lonnie Bouck
Presented By: Mr. Paul Michiels, Planner, County of Oxford
i) Comments from County of Oxford Planning Department
Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached
report.
Mr. Bouck, applicant, was present in support of the subject application.
No persons appeared in opposition to the subject application.
Resolution
> No. 4 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg
Committee of Adjustment approve application A-32/01 for 26 Ball Street,
subject to the following conditions:
1) The applicant submit a revised OLS survey for the subject property
showing the location of the covered porch.
2) A building permit for the covered porch shall be issued within one year of
the date of the Committee's decision.
3) That the application be revised to reduce the requested front yard
encroachment to 4.4m (14.4 ft.) to match the former concrete stoop.
"Carried"
PUBLIC HEARINGS
5. Application for Zone Change - E $ E McLaughlin Ltd. D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached
report.
Mr. Ewart McLaughlin, applicant, was present in support of the subject application.
No persons appeared in opposition to the subject application.
Resolution
> No. 5 Moved by Councillor Molnar
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MINUTES: Meeting for the Committee "Open Council"
/Aft� Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town
of Tillsonburg approve the attached Zoning By -Law Amendment for the subject lands
owned by E & E McLaughlin Ltd., located at 1 Vance Drive, from "General
Industrial (M2)" to Special "Highway Commercial (C2-24)" to allow the use of the
property for highway commercial purposes, while recognizing existing industrial
uses.
"Carried"
REPORTS
6.2000 Audited Financial Statement and Management Letter for the Year Ended December 31,
2000
Presented By: Doug Slade, CA
Doug Slade, CA, Millard,Rouse & Rosebrugh Chartered Accountants, presented
the 2000 Audited Financial Statements and Management Letter for the Year Ended
December 31, 2000.
Resolution
> No. 8 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Town of Tillsonburg's
Audited Financial Statements and the Management Letter as presented by the
Auditor for the year ended December 31, 2000 be received.
"Carried"
eo*#N 7. Community Development Coordinator/Planning Services D
Staff Report dated September 5, 2001 regarding Community Development
Coordinator/Planning Services
Resolution
> No. 9 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated
September 5, 2001 prepared by the Director of Corporate Services regarding
Community Development Coordinator/Planning Services be received;
AND THAT Staff be directed to pursue the retention of a County Planner on a
full-time basis;
AND THAT the administrative duties of the Community Development Coordinator
position be reallocated to existing Corporate Service Staff subject to further
review.
"Carried"
8. Fire Services FTE Requirements D
Staff Report dated September 4, 2001 regarding Fire Services FTE Requirements
Rpcnhitinn
> No. 10 Moved by Councillor Lewis
Seconded by Councillor Molnar AND RESOLVED THAT Council of the Town of
Tillsonburg hereby receives the Staff Report
l,..1 dated July 10, 2001 prepared by the Fire Chief regarding FTE requirements for
Tillsonburg Fire Services and the Staff Report dated September 4, 2001 prepared
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MINUTES: Meeting for the Committee "Open Council"
by the Director of Corporate Services;
AND THAT the job descriptions for full-time positions of Fire Chief and Deputy
Fire Chief are hereby approved,
AND THAT Staff be directed to fill the vacant position of Deputy Fire Chief.
"Tabled"
9. Account Listings D
Staff Report dated September 6, 2001 regarding Account Listings
10. Corporate Health & Safety Policy D
Staff Report dated September 6, 2001 regarding a Corporate Health & Safety
Policy
Resolution
> No. 13 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated
September 6, 2001 regarding a Corporate Health & Safety Policy be received;
AND THAT Council hereby authorizes the Mayor and CAO/Clerk to endorse the
Town
of Tillsonburg Health and Safety Policy;
AND THAT Council commits to review and updating the Health and Safety Policy
on
an annual basis to ensure that corporate health and safety is practiced in the
10�N Town of Tillsonburg.
"Carried"
11. Tax Arrears as at August 10, 2001 n
Staff Report dated September 5, 2001 regarding Tax Arrears as at August 10, 2001
Resolution
> No. 14Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated
September 5, 2001 regarding Tax Arrears as at August 10, 2001 be received for
information.
"Carried"
12. Industrial Closures Impact on Assessment D
Staff Report dated September 5, 2001 regarding Industrial Closures Impact on
Assessment
Resolution
> No. 15 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated
September 5, 2001 regarding Industrial Closures Impact on Assessment be received
for information.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
/amh� 13. Charles Crawford Leasehold Improvement By-law D
Staff Report dated September 4, 2001 regarding Charles Crawford Leasehold
Improvements By-law
Resolution
>No.12Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff
Report prepared by the Director of Corporate Services dated September 4,
2001 regarding the Charles Crawford Leasehold Improvements By-law be
received;
AND THAT By-law No. 2984 being a by-law to authorize the Mayor and
CAO/Clerk to enter into an agreement with Charles W. Crawford and to facilitate
the acquisition of a loan for the purpose of leasehold improvements for the
property described as 54 Broadway, Tillsonburg be presented to
Council for enactment.
"Carried"
14. Director of Operations RE: Tender Results for Construction of Retaining Wall - Tender
T2001-007
Presented By: Director of Operations
eoft\ Resolution
>No. 16 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report
from the Director of Operations dated September 7, 2001 be
received" and
FURTHER THAT "Tender T2001 - 007 - Construction of
Retaining Wall - be awarded to Helmutz Interlock Inc. of Waterloo,
Ontario at a cost of $601123.30."
"Carried"
15. Director of Corporate Services RE: Sign Variances (Items Deferred)
i) Hollister Sign Variance
Hollister Motors Sign Variance Hollister Site Plan.jl
ii) Orleans Pizza Sign Variance
Signva--1.doc
Orlean--1.jpg
/0 " COMMUNICATIONS
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MINUTES: Meeting for the Committee "Open Council"
e'*^1 16. Baldwin Place Zoning By -Law Amendment D
Presented By: Mr. Paul Michiels, Planner County of Oxford
Resolution
> No.11 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the report from the
Oxford County Planning Department containing comments on Zoning By -Law
Amendment for the Baldwin Place be received and that the subject by-law be
considered for third reading.
"Carried"
17. Royal Canadian Air Cadets, 153 Vamavair Squadron RE: Permission to Hold Annual Tag Day -
October 5 and 6. 2001 D
Resolution
>No. 17 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Royal Canadian Air Cadets be
given permission to conduct their Annual Tag Day the weekend of October 5th and 6th,
2001 in the Town of Tillsonburg.
"Carried"
18. The Ontario Flue -Cured Tobacco Growers' Marketing Board RE: Draft Resolution n
Resolution
>No. 18 Moved by Councillor Lewis
Seconded by Councillor Smith WHEREAS in order to address Health Canada's concerns
while being forced by domestic and international customers to convert all curing kilns to
indirect heat by July 2002, the Ontario Flue -Cured Tobacco Growers' has submitted a
responsible Business Plan wherein it recommends that a kiln conversion program be
established as soon as possible, and that the program be designed as a partnership
among growers, manufacturers, the Provincial & Federal Governments; and
WHEREAS the tobacco growing industry is an economic force in Southwestern Ontario
providing $453 million in income, 9,423 full-time equivalent jobs as per the Deloitte &
Touche Economic Contribution of the Tobacco Industry in the Tobacco Growing Region of
Ontario, December 1995; and
WHEREAS there would be serious dislocation and economic and social adjustment costs
to pay if the Business Plan is not supported and a potential collapse of the growing sector
in Canada, with all of the attendant social and economic consequences inflicted upon
tobacco growing communities, transpires;
THEREFORE, BE IT RESOLVED THAT the Corporation of the Town of Tillsonburg
support the Business Plan and recommend that the Government of Canada adopt the
recommendations of the Business Plan as submitted.
"Carried"
19. Ms. Kathryn Simmons RE: Tree Complaint
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MINUTES: Meeting for the Committee "Open Council"
Resolution
>No.19 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from
Ms. Kathryn Simmons be received;
AND FURTHER THAT the Director of Operations be directed to prepare a report
back to Council for the Council Meeting of October 9th, 2001.
"Carried"
20. City of Stratford RE: Request for Support of Resolution - Protection of Deep Groundwater
Resources
Resolution
>No.20 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from
the City of Stratford regarding protection of deep groundwater resources be
received.
"Carried"
21. Municipality of West Perth RE: Request for Support of Resolution - Request for Financial
Assistance D
Resolution
eft� > No.21 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the correspondence
from the Municipality of West Perth requesting financial assistance be
received.
"Carried"
INFORMATION
22. Terry Fox Run - Sunday, September 16, 2001 D
23. County of Oxford RE: Waste Management Transfer from Local Municipalities to County of
Oxford D
24. Technology in Government Week D
E
?0%� 25. Lona Point Region Conservation Authority Minutes of August 22nd, 2001 D
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MINUTES: Meeting for the Committee "Open Council"
26. Township of South-West Oxford D
27. Hickory Hills Residents Association RE: A Policy Statement from the Board
Nk
Policy Statement.,
RESOLUTIONS
BY-LAWS
The following By -Law received third reading and was finally passed, as amended:
> 1. By -Law 2983 - To Amend Zoning By -Law 1994, as amended (Baldwin Place)
The following By -Laws received three readings and were finally passed:
2. By -Law 2984 -
Crawford and a
Hurley
3. By -Law 2985 -
NOTICE OF MOTION
CLOSED SESSION
To authorize an Agreement between the Town of Tillsonburg and Charles W.
Loan Agreement between the Town of Tillsonburg and Robert and Irene
91
010905 cmwford hurley bylaw -DO(
To amend Zoning By -Law 1994, as amended (E & E McLaughlin Ltd.)
M
2985.tif
> No.24 Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Council moved back into Open Session and adjourned.
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MINUTES: Meeting for the Committee "Open Council"
I hereby agree the contents of this document are accurate for the committee "Open Council" who met on Monday September 10
200107:00 PM.
Lana Verstraeten
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Thursday September
20, 200101:48 PM)
Town of Tllsonburg
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