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011210 Regular Council Meeting Minutes0, MINUTES: Meeting for the Committee "Open Council" Iv 08 0102 Review Access: Public Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday December 10, 2001 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General :Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community. Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF > None Page 1 MINUTES: Meeting for the Committee "Open Council' MINUTES & BUSINESS ARISING OUT OF THE MINUTES > 6November 26th, 2001 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of November 26th, 2001 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of December 10th, 2001 be adopted. "Carried" PUBLIC MEETINGS 1. Committee of Adjustment Application A-36101 - Terry Scott White F) Presented By: Mr. Paul Michiels, County Planner 1. Application 2. Planning Comments Mr. Paul Michiels, County Planner, was present and reviewed the attached report. No persons appeared in support of, or opposition to, the subject application. Resolution > No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-36101 for 316 Quarterline Road, subject to the following conditions: 1) The applicant submit a revised OLS survey for the subject property showing the location of the existing pool and deck. 2) That the application be amended to change the requested exterior side yard variance to a minimum of 5.4 m (17.9 ft) for the existing pool and 3.4 m (11.4 ft) for the existing deck, to reflect the surveyed measurements. "Carried" 2. Committee of Adiustment Application A-37101 - Audrey VanQuaethem ,D Presented By: Mr. Paul Michiels, County Planner 1. Application 2. Planning Comments Mr. Paul Michiels, County Planner, was present and reviewed the attached report. Page 2 MINUTES: Meeting for the Committee "Open Council" 'A� Mr. George Jenkins, representing the applicant, was present. No persons appeared in opposition to the subject application. Rpcniutinn > No. 5 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-37/01 for 483 Broadway. "Carried" 3. Modifications to Draft Plan Approval - Edwin and Ewart McLaughlin 1774 -1 32T-96001 amend. PE Mr. Paul Michiels, County Planner, was present and reviewed the attached report. Mr. Ewart McLaughlin appeared before Council in support of his application. No persons appeared in opposition to the subject application. No. 6 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg adopt the recommendations contained in County of Oxford Planning Report No. 2001-261. "Carried" DELEGATIONS 4. Mr. Grant VanDyken RE: Use of Pesticides Mr. Grant VanDyken appeared before Council asking Council to consider banning the use of chemical pesticides in the Town of Tillsonburg. The following resolution was passed. Resolution > No. 7 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the petition asking for an immediate moratorium on the cosmetic use of chemical pesticides be received and referred to staff for a report. "Carried" 5. Mrs. Laurel Beechey RE: Proposed Animal By -Law D > Mrs. Laurel Beechey appeared before Council to seek Council's support in continuing her services caring for orphaned wildlife in the Town of Tillsonburg. It was noted that the subject by-law would be considered for first and second reading only Page 3 rO" MINUTES: Meeting for the Committee "Open Council" this date, and that Mrs. Beechey's request would be given consideration. COMMUNITY SERVICES 6. Trans -Canada Trail D Resolution > No. 8 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the report of the Director Of Community Services with respect to the Trans -Canada Trail be received and the recommendations contained therein be adopted. "Carried" 7. Tillsonburg Transit OPERATIONS Rpcnliitinn > No. 9 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the services of the Tillsonburg Transit system be terminated effective Friday, December 28th, 2001. "Carried" ew\ 8. Township of South-West Oxford RE: Spreading of Sludge D e",N, 1507336.tif Resolution > No. 10 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the correspondence from the Township of South-West Oxford regarding spreading of sludge be received; AND FURTHER THAT staff be directed to convene a meeting with Mr. Rob Walton of the County of Oxford and a representative from the Ontario Clean Water Association. "Carried" CORPORATE SERVICES 9. 2001 Year-end Reserve Reallocations D Staff Report dated November 29, 2001 regarding 2001 Year-end Reserve Reallocations. No.11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Staff Report 011129 regarding 2001 Year End Reserve Reallocations be received; AND THAT the reserve allocations for 2001 be approved as identified on the 2001 Actual spreadsheet, as amended, attached to the aforementioned Report. "Carried"> Page 4 �O 1 MINUTES: Meeting for the Committee "Open Council" 10. Traffic & Parking Regulating By-law D Staff Report dated December 4, 2001 regarding Traffic & Parking Regulating By-law. No.12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated December 4, 2001 regarding the Traffic & Parking By-law be received; AND THAT By-law No. 2997, being a by-law to regulate traffic & parking of motor vehicles in the Town of Tillsonburg and to repeal By-law No. 2103 and its amendments, be presented to Council for first and second reading. "Carried" 11. Revised By-laws D Presented By: Kathleen Musselman, By-law Enforcement Officer & Tim McCoy, Community Policing Officer Staff Report dated December 4, 2001 regarding Revised By-laws. No.13 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated December 4, 2001 regarding Revised By-laws be received and that Council consider the referenced By-laws for first and second reading. "Carried" 12. Volunteer Fire Fighters Fallen Heroes Relief Efforts D Correspondence dated December 3, 2001 regarding the success of the Tillsonburg Volunteer Fire Fighters recent efforts made for the benefit of the fallen heroes in the New York Disaster. For information purposes. E 13. Land Rental Request for Proposal n Staff Report dated November 22, 2001 regarding Land Rental Request for Proposal. No. 14 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated November 22, 2001 regarding Land Lease Request for Proposals prepared by the Director of Corporate Services be received; AND THAT Council accepts the following proposals for leasing Town owned land for agricultural purposes for the three-year term commencing in 2002: AND THAT By-law No. 2994 being a by-laws to authorize the Mayor and CAO/Clerk to enter into lease agreements for the lease of portions of the lands to be used for agricultural purposes be presented to Council for enactment. "Carried" Page 5 MINUTES: Meeting for the Committee "Open Council" 14. Town of Caledon RE: Smart Growth Management Councils 9712850.tif Resolution >No. 15 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg support the Town of Caledon's resolution with respect to Smart Growth Management Council. "Carried" 15. Oxford County Iniury Prevention Team - Request for Financial Assistance D 1808834.tif Resolution > No.16Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg receive the correspondence from the Oxford County Injury Prevention Team requesting financial assistance. "Carried" 16. Town of Laurentian Hills RE: Safe Streets Act (Bill 8) 1444985.tif Resolution > No. 17Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town Of Tillsonburg note and file the correspondence received from the Town of Laurentian Hills with respect to The Safe Streets Act. "Carried" 17. Facade Improvement Loan Application - Ronson's TV D Staff Report dated November 25, 2001 regarding a Facade Improvement Loan Application from Ronson's TV No. 18 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Staff Report dated November 25, 2001 regarding the Facade Improvement Loan Application received from George Ronson, Ronson's T.V., 98 Broadway, be hereby approved for a principal sum of $6,543.05 at a rate of 1.0% to be repaid annually over seven (7) years; AND THAT By-law No. 3004 being a by-law to authorize the Mayor and CAO/Clerk to execute a fagade improvement loan agreement between the Corporation of the Town of Tillsonburg and G. Ronson's TV Video, subject to obtaining the appropriate building permit, be presented to Council for enactment. "Carried" eonl1 > Page 6 MINUTES: Meeting for the Committee "Open Council" 18. Facade Improvement Loan Application -_Sears C5 Staff Report dated November 25, 2001 regarding a Facade Improvement Loan Application for Sears (R & R Holdings/Crawford) No. 19 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Staff Report dated November 25, 2001 regarding the Fagade Improvement Loan Application received from R & R Holdings for the Sears building at 58 Broadway, be hereby approved for a principal sum of $15,000.00 at a rate of 1.0% to be repaid annually over ten (10) years; AND THAT By-law No. 3005 being a by-law to authorize the Mayor and CAO/Clerk to execute a fagade improvement loan agreement between the Corporation of the Town of Tillsonburg and Charles Crawford, subject to obtaining the appropriate building permit, be presented to Council for enactment. "Carried" 19. Community Reinvestment Fund D Staff Report dated December 6, 2001 regarding 2002 CRF Reporting Requirements No. 20 Moved by Councillor Beres Seconded by Councillor Molnar WHEREAS, the Province of Ontario is providing eol\ the Town of Tillsonburg a Community Reinvestment Fund (CRF) allocation and; WHEREAS the intended use of the CRF allocation is to mitigate increases in property taxes; AND WHEREAS the Ministers of Finance and Municipal Affairs & Housing have requested, by January 11, 2002, a resolution declaring the municipality's intent to use the CRF allocations they receive to the benefit of taxpayers; AND NOW, THEREFORE BE IT RESOLVED THAT the Council of the Town of Tillsonburg hereby accepts the terms and conditions of the 2002 CRF Allocation; AND FURTHER THAT Council declares that the use of the CRF Allocations will be for the benefit of taxpayers. "Carried" 20. 2002 Borrowing Ry a 011207 borrowing bylaw 2002.DOC Council is requested to consideration of the following resolution: No.21 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT By-law No. 3006 being a by-law to authorize the borrowing from time to time to meet current expenditures during the fiscal Page 7 MINUTES: Meeting for the Committee "Open Council" year ending December 31, 2002 be presented to Council for enactment. "Carried" INFORMATION ITEMS 21. Airport Advisory Committee Minutes and Reports D Airport Advisory Committee Minutes for September 12, 2001, September 26, 2001 and October 2001 Monthly Reports for information purposes. 22. Ontario Family Fishing Weekend Fj 1205829.tif 23. CN RE: Proposed Discontinuance of Railway Line D 9053321.tif 24. Long Point Region Conservation Authority RE: Biq Otter/Catfish Watersheds Irrigation Options Healthy Futures Proposal D 9347816.tif 25. Long Point Region Conservation Authority Minutes of November 7, 2001 D 3612263.tif 26. The Kidney Foundation of Canada RE: Annual Door -to -Door Campaign - March 2002 D 9829341.tif 27. Mr. Ernie Hardeman, MPP Oxford RE: Resurfacing of Highway 19 from Mount Elgin north to Highway 401 D 2196679.tif ITEMS OF PUBLIC INTEREST >No. 22 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the regular Council Meeting scheduled Page 8 r MINUTES: Meeting for the Committee "Open Council" for Monday, December 24th, 2001 be cancelled. "Carried" BY-LAWS The following By -Laws received three readings and were finally enacted: By -Law 2994 To Authorize the Mayor and Clerk to Execute Agreements for the Lease of Portions of Lands to be Used for Agricultural Purposes 011204 land lease by-law.DOC By -Law 3004 To Authorize Execution of a Facade Improvement Loan Agreement - Ronson's TV a 011210 facade improvement loan by-law ronsons.EO By -Law 3005 To Authorize Execution of a Facade Improvement Loan Agreement - Charles Crawford 91 011210 facade improvement loan by-law crawford.DO By -Law 3006 To Authorize Borrowing from time to time during the 2002 Fiscal Year 011207 borrowing bylaw 2002.DOC The following By -Laws received first and second reading: By -Law 2997 To Regulate Traffic and Parking of Motor Vehicles 011210 traffic & parking by-law.doc By -Law 2998 To Regulate the Keeping of Animals 011210 Aniunal Bylaw.doc By -Law 2999 To Regulate the Keeping of Dangerous Dogs 9 011210 Dog Bylaw.doc By -Law 3000 To Provide for Bicycle Licensing 011210 Bicycle Licencing Bylaw.doc By -Law 3001 To Prohibit and Regulate Bicycles, Skateboards, Roller Blades, Inline Skates, Scooters or Conveyances of a Similar Description on Certain Sidewalks, Parking Lots, or Roadways Page 9 MINUTES: Meeting for the Committee "Open Council" 00,111 0 11210 Roller Blade, skates Bylaw.dot By -Law 3002 To Regulate or Prohibit Unusual Noises 51 011210 Noise Bylaw.rtf By -Law 3003 To Regulate and Govern the Use of Motorized Snow Vehicles 011210 Noise Bylaw.rtf CLOSED MEETING SESSION CONTINUED COMMITTEE OF THE WHOLE REPORT ADJOURNMENT ! hereby agree the contents of this document are accurate for the committee "Open Council" who met on Monday December 90 PAN .2009 07.00 PM. Lana Verstraeten Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Tuesday January 08, 200211:41 AM) Town of Tillsonburg Page 10