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020226 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Iv 03 0102 /O"b\ Review Access: • Public C? Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Tuesday February 26, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF took\ MINUTES & BUSINESS ARISING OUT OF THE MINUTES Page 1 MINUTES: Meeting for the Committee "Open Council' ,0"IN >DFebruary 11, 2002 DFebruary 18, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under dates of February 11 th and 18th, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of February 26th, 2002 be adopted. "Carried" PUBLIC MEETINGS 1. Committee of Adiustment Decision Amendment A 02 01 D Presented By: David Morris Report on request for amendment to Decision A 02 01 Replacement for Item 2, as contained in the attached submission: Correspondence from Francis and Sally Fisk, Owners Fisk.tif RP_Cn1ntinn > No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT Decision A02/01 be amended to grant an additional 6 months from Date of Decision for Issuance of Building Permit. "Carried" 2. Applications for Official Plan Amendment and Zone Chancre - Aspden Developments Inc. D Presented By: Mr. Paul Michiels, County Planner Mr. Paul Michiels, County Planner, was present and reviewed the attached report with respect to the subject application. Mr. Aspden was present in support of the subject application. He circulated drawings of the proposed development to Council and Senior Staff. Ms. Alvine Mitchell, adjacent property owner, appeared before Council with concerns of the proposed building plans, fencing, increased taxes to her property, etc. Mr. Michiels commented that he had spoken with Ms. Mitchell and had noted in the file that she wishes to be kept apprised of the development through the Site Plan Approval process. /006�N Mr. Aspden also assured Council that he would keep Ms. Mitchell apprised of the development. Page 2 MINUTES: Meeting for the Committee "Open Council" eft� Mr. Harold Hewitt, abutting property owner, appeared before Council in support of the subject application. No other persons appeared before Council in support of, or opposition to, the subject application. The following resolutions were passed. Re-nintinn > No. 5 Moved by Councillor Molnar Seconded by Councillor Lewis AND RESOLVED THAT Town Council intervene in the Site Plan Approval process for Aspden Developments Inc. and that this Site Plan Approval be carried out by Council. "Carried" No. 6 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg approve the recommendation of the County Planning Department as contained in County Report No. 2002-34 with respect to Applications for Official Plan Amendment and Zone Change by Aspden Developments Inc. "Carried" 3. Committee of Adiustment Application A-01102 - Whitton D Presented By: Mr. Paul Michiels, County Planner eo%\ i) Comments from Planner, County of Oxford: Mr. Paul Michiels, County Planner, was present and reviewed the attached report with respect to the subject application. No persons appeared before Council in support of, or opposition to, the subject application. RP-qnlutinn > No. 7 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-01102 for 52 Seres Drive, subject to the following conditions: 1) That the variance application be amended to reduce the requested rear yard encroachment for the existing uncovered deck from 3.01 m (9.9 ft.) to 2.84m (9.3 ft.) 2) No portion of the deck which encroaches into the required rear yard more than 1.5m (5 ft.) shall be covered or enclosed. 3) That a building permit be obtained for the existing deck within one year. "Carried" DELEGATIONS 14-� 4. Proposed B.I.A. Beautification Proiect D Page 3 MINUTES: Meeting for the Committee "Open Council" Presented By: Mr. Rick Miggens, Tillsonburg B.I.A. To present a proposed B.I.A. Beautification Project introducing banners on Broadway in the downtown core. Mr. Rick Miggens appeared before Council to up -date Council on plans for beautification of the downtown area. He reported on plans for installation of banners, some being seasonal banners, others being of a promotional nature. The promotional banners would be a good marketing tool for upcoming events in Tillsonburg. Mr. Miggens also noted that the B.I.A. should be contacted by anyone interested in purchasing benches for the downtown core. 5. Hugh and Fred Zimmer RE: Request for Parcel of Land to be Considered for Future Urban Growth as Part of the Official Plan Review D Presented By: Mr. Hugh Zimmer, Mr. Fred Zimmer 1729177.tif Resolution > No. 8 Moved b y Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg support in principle the proposal of Hugh and Fred Zimmer to have Part of Lot 9, Concession 11 (Dereham) adjacent to the west side of Tillsonburg considered for future urban growth as part of the Official Plan Review. "Carried" RE: Concerns with Traffic Pongai.tit Mr. Pozsgai appeared before Council with concerns and reviewed documents circulated to members of Council. He expressed concerns with respect to parking on and clearing of Prospect Street. Mr. Pozsgai was assured by Council and Staff that his concerns have been addressed in the revised Traffic By -Law. COMMUNITY SERVICES 7. Superbuild Building Committee D e"',,) OPERATIONS Resolution > No. 9 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Report of the Director of Community Services be received and adopted by Council. "Carried" Page 4 MINUTES: Meeting for the Committee "Open Council" 8. Mr. Douglas W. Gilbert RE: Concerns with Contamination of Water D 1454847.tif Resolution > No. 10 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the correspondence from Mr. Douglas W. Gilbert be received and referred to the County of Oxford for review and comments. "Carried" 9. Mr. Brent D. McKay RE: Gas Leak [) 8802642.tif i) Comments from Fire Chief Ken Eden: 9 Academy of Music.do Resolution > No. 11 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the correspondence from Mr. Brent D. McKay be received and referred to the Director of Operations. "Carried" /,M� 10. Director of Operations RE: Fire Inspection Review © a Fire Inspection Review Feb 2002. FPO Standards.t Resolution > No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report from the Director of Operations dated February 21, 2002 be received; AND FURTHER THAT the Town advertise for 2 part-time Fire Prevention Officers (approx. 20 hours a week) to satisfy short term and long term inspection requirements internally; AND FURTHER THAT should the internal personnel search be unsuccessful in meeting short term inspection requirements then the Town advertise for a 4 month contract position with an extension clause for a Fire Prevention Officer. "Carried" CORPORATE SERVICES 11. Boy Scout Request Presented By: David Morris Page 5 MINUTES: Meeting for the Committee "Open Council" Report and Recommendation with respect to request for Donation towards Camp Jackson 91 k Boyscout Request.do Boy Scout Request 2.ti Resolution > No. 13 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg authorize that a donation of $500.00 be made from Trust Funds currently held by the municipality for the purpose of community betterment. 12. Council 2001 Remuneration & Expense Report D Staff Report dated February 18, 2002 regarding Council 2001 Remuneration and Expenses For Council's information and consideration of the following resolution: Resolution > No. 14 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT Staff Report regarding Council Remuneration and Expenses for the year ended December 31, 2001 for the Town of Tillsonburg be received for information. "Carried" 13. Firemen's Association Agreement D Council is requested to consider the following resolution: Rpcnh ifinn > No. 15 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Confidential Staff Report dated February 5, 2002 regarding the Firemen's Association Agreement be received; AND THAT Council authorizes the Mayor and CAO/Clerk to endorse the Tillsonburg Fireman's Association Agreement as presented with the above-mentioned Staff Report; AND THAT Council authorizes the Mayor and CAO/Clerk to endorse the Memorandum of Understanding between the Town of Tillsonburg and the Tillsonburg Fireman's Association as presented with the above-mentioned Staff Report. "Carried" 14. Revised By-laws Animal Control and Traffic & Parking By-laws Staff Report dated February 19, 2002 regarding Revised By-laws - Animal Control and Traffic & Parking Regulations Page 6 MINUTES: Meeting for the Committee "Open Council" RECOMMENDATION Council is requested to consider the following: Resolution > No. 16 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated February 19, 2002 regarding the Revised By-laws — Animal Control and Traffic & Parking Regulating be received; AND THAT By-law No. 2998, as amended, being a by-law to provide for the regulation, restriction and prohibition of the keeping of animals be presented to Council for third and final reading; AND THAT By-law No. 2997 being a by-law to regulate traffic and the parking of motor vehicles within the Town of Tillsonburg be presented to Council for third and final reading with a commencement date of June 1, 2002. "Carried" 15. Revised By-laws Dangerous Dogs and Dogs Running at Large By-laws D Staff Report dated February 19, 2002 regarding Revised By-laws Dangerous Dogs /IMN and Dogs Running At Large By-laws RECOMMENDATION Council is requested to consider the following: Resolution > No. 17 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated February 20, 2002 regarding the Revised By-laws Dangerous Dogs and Dogs Running At Large be received; AND THAT By-law No. 3009 being a by-law to regulate the keeping of dangerous dogs and aggressive dogs within the Town of Tillsonburg be presented to Council for first and second reading. "Carried" 16. Appointment of External Auditor D Staff Report dated February 20, 2002 regarding Appointment of External Auditor RECOMMENDATION In keeping with Council's resolution of December 2000, the auditor appointment is to be reviewed on an annual basis, therefore, Council is requested to consider the following: Resolution /Oft� > No. 18 Moved by Councillor Molnar Page 7 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Beres AND RESOLVED THAT Staff Report dated February 20, 2002 regarding the appointment of an external auditor be received; AND THAT By-law No. 3011, being a by-law to appoint Douglas R.W. Slade, CA, of Millard, Rouse and Rosebrugh as municipal auditor for the Town of Tillsonburg for the 2002 fiscal year, be presented to Council for enactment. "Carried" 17. Adult Entertainment By-law D Staff Report dated February 20, 2002 regarding an Adult Entertainment By-law RECOMMENDATION Council is requested to consider the following resolution: Resolution > No. 19 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the Staff Report dated February 20, 2002 regarding the Adult Entertainment By-law be received; AND THAT By-law No. 3010 being a by-law to licence, regulate and govern adult entertainment parlours and body rub parlours within the Town of Tillsonburg be presented to Council for first and second reading. "Carried" 18. Tillsonburg & District Multi -Service Centre RE: Grant Request e"IN, 5031772.tif Resolution > No. 20 Moved by Councillor Lewis Seconded by Councillor Beres AND RESOLVED THAT the correspondence from the Tillsonburg and District Multi -Service Centre regarding a grant request, dated February 11 th, 2002, be received. "Carried" eo*'1 19. Tillsonburg Police Services Board RE: Resolutions - Police Services Partnership Initiative: Lap Top Computers D 3674165.tif Resolution > No. 21 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the resolution contained in correspondence from the Tillsonburg Police Services Board regarding 'Norfolk County Police Services Partnership Initiative' be received and endorsed by the Council of the Town of Tillsonburg. RESOLVED THAT the resolution contained in correspondence from the Tillsonburg Police Services Board regarding 'Lap Top Computers' be received and forwarded to the Manager of IT for the Town of Tillsonburg. "Carried" Page 8 MINUTES: Meeting for the Committee "Open Council" 20. Tillsonburg Minor Ball RE: Permission to Sell Break Open Tickets from BubbaGoos D 4094078.tif Resolution > No. 22 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg grant Tillsonburg Minor Ball Inc. permission to sell Break Open Tickets from the premises known as BubbaGoos, located on Broadway in the Town of Tillsonburg. "Carried" INFORMATION ITEMS 21. Airport Advisory Committee Minutes D Require Council endorsement of 2005 Scale Acrobatic Competition No. 23 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg endorse in principle the request to bring the 2005 Precision Aerobatics World Championships to Tillsonburg, as contained in the Minutes of the Airport Advisory Committee under date of February 13th, 2002. "Carried" 22. Lifesaving Recognition for Local Citizen D Presented By: Director of Community Services 7641513.tif 23. Mr. Doug Pilkey RE: Purchase of CASO Line [ 1198864.tif 24. County of Elgin RE: Resolution - Proposed Discontinuance of Railway Line, CN CASO Subdivision 2104414.tif 25. City of St. Thomas RE: Resolution - Discontinuance of Railway Line [) 1155621.tif ITEMS OF PUBLIC INTEREST BY-LAWS Page 9 MINUTES: Meeting for the Committee "Open Council' e*-*� The following By -Law received first and second reading: By -Law 3009 - To Regulate the Keeping of Dangerous Dogs and Aggressive Dogs (1 st and 2nd reading) a 020219 dangerous dog bylaw.dc The following By -Laws received three readings and were finally enacted: By -Law 3011- To Appoint a Municipal Auditor (3 readings) 020220 appoint of auditor.doc By -Law 3012 - To Amend Zoning By -Law 1994, as amended (Zon.7-268) (3 readings) E!f 7-268 byl.pdi The following By -Laws received third reading and were finally enacted: By -Law 2997 - To Regulate Traffic and Parking of Motor Vehicles (3rd reading) 9 011210 traffic & parking by-law.doc By -Law 2998 - To Regulate the Keeping of Animals (3rd reading) 91 011210 Animal Bylaw.doc CLOSED MEETING SESSION CONTINUED > No.24 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > 10:00 P.M. I hereby agree the contents of this document are accurate for the committee "Open Council" who met on Tuesday February 26 , 2002 07.00 PM. Page 10 MINUTES: Meeting for the Committee "Open Council" Lana Verstraeten Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Friday March 01, 2002 11:32 AM) eolh1 Town of Tillsonburg Page 11