020325 Regular Council Meeting Minutes' MINUTES: Meeting for the Committee "Open Council`'
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?09111 Review Access: • Public '_ Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday March 25, 2002 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Items of Public Interest
By -Laws
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive
Closed Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
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MINUTES: Meeting for the Committee "Open Council"
/A.►� > [`March 11, 2002
No. 2 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of
March 11 th, 2002 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of March 25th, 2002 be adopted.
"Carried"
PUBLIC MEETINGS
1. Application for Minor Variance - Earl and Theresa Cudmore D
Presented By: County Planner
i) Comments from County Planner
Mr. Paul Michaels, County Planner, appeared before Council and reviewed his report with
respect to the subject property.
Mr. Michaels further noted the concerns of the Chief Building Inspector with respect to the
width of the registered easement along the westerly boundary of the abutting property to
the east being increased to bring the existing bay window into compliance with the
requirements of The Building Code.
Mrs. Barbara Morgan, Real Estate Agent representing the applicant, appeared before
Council asking Council to give favourable consideration to the application, as there was a
pending Offer of Purchase/Sale on the property. Mrs. Morgan noted that construction of
the covered deck had received approval by the Home Owner's Association.
No other persons appeared in favour of, or opposition to, the subject application.
Council passed the following resolution.
Resolution
> No. 6
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-04102 for 21 Sinclair Drive with the following
conditions:
1) that a building permit for the existing covered deck be obtained within one year of
the Committee's Decision; and
2) that the width of the registered easement running along the westerly boundary of
the abutting property to the east be increased to bring the existing bay window into
compliance with the requirements of The Building Code, to the satisfaction of the Town's
Chief Building Official.
"Carried"
14� 2. Application for Consent - Rock Developments Inc. F9
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MINUTES: Meeting for the Committee "Open Council'
Presented By: County Planner
i) Comments from County Planner
ii) Correspondence from Tillsonburg B.I.A.
iii)Goodman & Carr
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Goodman.tit
NOTE: Item 3 also relates to this application.
Mr. Paul Michiels, County Planner, appeared before Council and reviewed his report with
respect to the subject application.
Mr. John McMann, solicitor representing the applicant, appeared before Council. He
noted that the proposed use of the property was in accordance with the Official Plan for
the Town of Tillsonburg. He advised that a Traffic Impact Study had been ordered by
Rock Developments Inc., and he anticipates it will be received within the next couple of
weeks. He further noted that Rock Developments Inc. would be agreeable to a Retail
Impact Study as well.
Mr. Fred Wilford, Councillor, South-West Oxford appeared before Council. He advised
that he had been approached by Mr. Bill Coyle with concerns of the sale of bulk products.
Mr. Hercules Burwell, adjacent property owner, appeared before Council, in favour of the
proposed application. He favourably noted that the development would offer closer
,AM� shopping, increased job opportunities to Tillsonburg, and perhaps an opportunity to add
streetlights and sidewalks to the area.
No other persons appeared in support of, or opposition to, the subject application.
Council passed the following resolutions:
Resolution
No. 4 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town
of Tillsonburg advise the Oxford County Land Division Committee that it defer the
application submitted by 759414 Ontario Limited, for the property located at Part
Lot 7, Concession 10, in the Town of Tillsonburg for the reasons as detailed in
County Report No. 2002-57, and also include a Retail Impact Study.
"Carried"
No. 5 Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the requested reports as
relates to County Land Division Committee pertaining to application submitted by
759414 Ontario Ltd. be reviewed by this Council prior to consideration by County
Land Division Committee.
"Carried"
DELEGATIONS
00011) 3. Councillor Fred Wilford, Township of South-West Oxford RE: Sobey's
Presented By: Councillor Fred Wilford
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MINUTES: Meeting for the Committee "Open Council"
To express concerns, of a ratepayer within South-West Oxford, with the
possibility of bulk foods in the proposed Sobey's grocery store.
Please refer to Item 2.
4. Mayor's South End Task Force RE: Str
Council.
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Mayor's South End Task Force-memc Mayor's South End Task Force Urban Design Prot
Mr. Ken Webster, representing the Mayor's South End Task Force, appeared before
Mr. Rick Miggens, also appeared before Council and reviewed the attached proposal.
Council passed the following resolution.
No. 7 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town
of Tillsonburg adopt the recommendation of the Mayor's Task Force to accept the
proposal of Urban Design for south end Streetscape Implementation project, at
an upset budget of $9,000 to be funded by Southend Reserve.
"Carried"
COMMUNITY SERVICES
OPERATIONS
5. Backhoe Tender Results F1
Presented By: Director of Operations
Resolution
> No. 8 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Tender T2002-004 -
Backhoe/Loader - be awarded to Toromont CAT, at a cost of $110,568.98.
"Carried"
6. Tender Results for Soccer Club House Servicing D
Presented By: Director of Operations
Resolution
> No. 9 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report from the
eoo� Director of Operations dated March 20, 2002 be received;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT Tender T2002-006 - Tillsonburg Minor Soccer Field
CMN External Club House Servicing - be awarded to Viewcon Construction of
Woodstock, Ontario at a cost of $92,546.81, subject to Ministry of the
Environment approval.
"Carried"
CORPORATE SERVICES
7. IT Services Contract D
Staff Report dated March 18, 2002 regarding IT Services Contract - see
Executive Agenda for Contract
Resolution
> No. 10
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated March 18,
2002 regarding an IT Contract be received;
AND THAT the Mayor and CAO/Clerk be authorized to enter into an agreement setting
out the terms and conditions, as proposed, for the Town to contract outsourced
information technology services with Integral Networking Solutions.
"Carried"
8.2001 Development Charges Annual Report D
,..a` Staff Report dated March 12, 2002 regarding 2001 Development Charges Annual
Report
Resolution
> No. 11
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated March 12,
2002 regarding the 2001 Development Charges Annual Report be received for
information.
"Carried"
9. Animal Control Service Contract D
Staff Report dated March 19, 2002 regarding Animal Control Service Agreement
RpSn1n inn
> No. 12
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated March 19,
2002 regarding Animal Control Service Agreement be received;
AND THAT By-law No. 2977 being a by-law to authorize the Mayor and CAO/Clerk to
enter into an agreement with Glen Rohrer of Cranberry Kennel, for the purposes of
contract animal control services with terms and conditions as set out in the agreement
attached to the aforementioned report, be presented to Council for enactment.
"Carried"
10. Revised By-laws - Dangerous and Aggressive Dogs and Dogs Running at Large By-laws D
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MINUTES: Meeting for the Committee "Open Council"
Staff Report dated March 21, 2002 regarding Revised By-laws — Dangerous Dogs
and Dogs Running at Large By-laws
Resolution
> No. 13
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report dated March 21,
2002 regarding the Revised By-laws,
Dangerous Dogs and Dogs Running At Large be received;
AND THAT By-law No. 3009 being a by-law to regulate the keeping of dangerous dogs
and aggressive dogs within the Town of Tillsonburg be presented to Council for third and
final reading.
"Carried"
No. 14
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT By-law No. 2999 being a by-law to
regulate the keeping and the running at
large of dogs within the Town of Tillsonburg be presented to Council for third and final
reading.
"Carried"
11. Bazinet & Smith Solutions Inc. RE: Edwin & Ewart McLaughlin & Woodstock Warehousing D
Resolution
> No. 15
�MN Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg approve 'Sandy Court' to be used as the street name in the draft plan for
Edwin & Ewart McLaughlin and Woodstock Warehousing, File Number 32T-96001.
"Carried"
12. City of Woodstock RE: Support of Resolution - Canadian Police Association Fact Sheet D
Resolution
> No. 16
Moved by Councillor Lewis
Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of
Tillsonburg support the City of Woodstock's resolution with respect to the Canadian Police
Association fact sheet requesting the Province of Ontario to enact legislation to
strengthen Canada's system of sentencing, corrections, parole and release.
"Carried"
13. City of Woodstock RE: Support of Resolution - Ontario Trillium Foundation D
Resolution
> No. 17
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg support the City of Woodstock's resolution with respect to petitioning the
/OWN Province to allocate the revenues being distributed by the Ontario Trillium Foundation on
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MINUTES: Meeting for the Committee "Open Council"
a per capita basis to the local municipalities for distribution.
A"1 "Carried"
14. City of Brantford RE: Support of Resolution with Respect to Nurse Practitioners D
Resolution
> No. 18
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg support the City of Brantford's resolution with respect to nurse practitioners.
"Carried"
15. Goodman and Carr RE: Proposed New Canadian Tire Facilit
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Goodman and Carr.1
Resolution
> No. 19
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence received
from Goodman and Carr, dated March 7th, 2002, be received and referred to the C.A.O.
for action.
"Carried"
16. McCarthy Tetrault RE: Norfolk Mall - Extension of Municipal Services from Tillsonburg
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McCarthy Tetrault.t
Resolution
> No.20
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED
from McCarthy Tetrault, dated March 22nd, 2002,
for action.
"Carried"
INFORMATION ITEMS
17. Information - Airport Advisory Committee n
THAT the correspondence received
be received and referred to the C.A.O.
18. Superbuild Building Committee Minutes March 19, 2002 D
19. Museum Advisory Committee Minutes February 28, 2002 D
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20. Heart & Stroke Foundation RE: Province Wide Charitable Raffle D
ITEMS OF PUBLIC INTEREST
BY-LAWS
21. By -Law 2977 - To authorize the Mayor and Clerk to execute an Agreement for the Provision of
Animal Control Services in the Town of Tillsonburg(three readings)
91 R
020225 animal control services bylaw.doenimal control agrmt.doc
21. By -Law 2999 - To provide for the regulation, restriction and prohibition of the Keeping and the
Running at Large of Dogs(3rd reading)
91
011210 Dog Bylaw.doc
22. By -Law 3009 - To regulate the Keeping of Dangerous Dogs and Aggressive Dogs(3rd reading)
91
020219 dangerous dog bylaw.d(
23. By -Law 3015 - To authorize an Encroachment Agreement - David Lockhart and Amanda
Lockhart three readings)
E R
Encroachment By-law - Lockhart. Encroachment Agreement. Lockhart.7 Pearl ;
Resolutions
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 2977 to authorize the Mayor and Clerk to
execute an Agreement for the provision of Animal Control Services in the Town of Tillsonburg; and
By -Law 3015 to authorize an Encroachment Agreement with David Lockart and Amanda Lockhart
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 2977 and 3015.
"Carried"
Moved by Councillor Smith
/48bs Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 2977, 2999, 3009, and 3015 as passed in Committee without amendment.
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"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 2977 to authorize the Mayor and Clerk to
execute an Agreement for the provision of Animal Control Services in the Town of Tillsonburg;
By -Law 2999 to provide for the regulation, restriction and prohibition of the keeping and the running at
large of dogs
By -Law 3009 to regulate the keeping of Dangerous Dogs and Aggressive Dogs; and
By -Law 3015 to authorize an Encroachment Agreement with David Lockart and Amanda Lockhart
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
"Carried"
CLOSED MEETING SESSION CONTINUED
> No. 21
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
COMMITTEE OF THE WHOLE REPORT
..
ADJOURNMENT
Meeting adjourned at 11:12 p.m.
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Wednesday March
27, 2002 01:57 PM)
Town of Tillsonburg
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