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020422 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council' Iv 23 04 02 Review Access: • Public Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday April 22, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings f*�y Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Page 1 MINUTES: Meeting for the Committee "Open Council" 000&) > None MINUTES & BUSINESS ARISING OUT OF THE MINUTES > [April 8, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of April 8, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of April 22, 2002 be adopted. "Carried" PRESENTATIONS 1. Presentation of Volunteer Recognition Award to Mrs. Edna Turner D >Mayor Horton presented the Volunteer Recognition Award to Mrs. Edna Turner. PUBLIC MEETINGS 2. Committee of Adiustment Application - John & Marion Kirkwood - File #A-06/02 D Presented By: James Hill, Manager of Community and Strategic Planning, County of Oxford i) Notice of Public Hearing: ii) Report from County Planner: 91 A06-02-TIL.PDF Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached report. No persons appeared in support of, or opposition to, the subject application. The following motion was passed. > No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Page 2 MINUTES: Meeting for the Committee "Open Council" Committee of Adjustment approve application A-06102 for 62 Edwin Crescent, subject to the following conditions: 1) A building permit for the wooden deck shall be issued within one year of the date of the Committee's decision. 2) That the wooden deck not be enclosed or covered. 3) That it be recognized by future owners that normal maintenance or repair work of the underground utilities in the easement on the subject property adjacent to Edwin Crescent may affect the structure of the deck. "Carried" 3. Application for Zone Change - Stephen and Carol Wig- Presented igPresented By: Mr. Paul Michiels, County Planner report. ® ® E 7-273-supp.doc 7-273_ original.doc 7-273.BYL.doc 7-273.EXP.doc Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached No persons appeared in support of, or opposition to, the subject application. The following motion was passed. Resolution > No. 5 Moved by Councillor Molnar Seconded by Councillor Lewis AND RESOLVED THAT the Council for the Town of Tillsonburg approve the Zoning By -Law Amendment for the zone change submitted by Stephen and Carol Culig, whereby a property located at the East Part Lot 608, Plan 500, in the Town of Tillsonburg, is rezoned from 'Local Commercial (C3)' to Special 'Residential First Density (R1-19)' to permit the conversion of the existing commercial building into one single detached. "Carried" 4. Application for Zone Change - Richard Epple Presented By: Mr. Paul Michiels, County Planner R 91 W 7-289.doc 7-289.BYL.doc 7-289.EXP.doc Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached report. The applicant, Mr. Doug Petit, Ingersoll Memorials, appeared before Council. Mr. Petit noted that, in terms of the proposed use of the subject property, 'Tillsonburg' Memorials would probably operate as a less intense use than those businesses already established in the subject plaza, given the nature of the business. �O"N No persons appeared in opposition to the subject application. Page 3 MINUTES: Meeting for the Committee "Open Council" The following motion was passed. Resolution No. 6 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg approve the Zoning By -Law Amendment for the application submitted by 657602 Ontario Limited, whereby lands located at Part Lot 1372 and Lots 1373-1376, Judge's Plan 500, in the Town of Tillsonburg, are to be rezoned from Special 'Highway Commercial (C2-21)' to an amended Special 'Highway Commercial (C2-21)' to allow a memorial and cemetery accessories sales establishment to locate in an existing commercial plaza. "Carried" 5. Application for Draft Plan of Subdivision - John Boersma Presented By: Mr. Paul Michiels, County Planner W 32T-01005-till.doc Mr. Paul Michiels, County Planner, appeared before Council and reviewed the attached report. A number of persons were present with questions regarding the subject application. Ms. Linda White asked if copies of the storm water management report would be provided to the area residents. Mr. Michiels advised that preparation of the study would be the responsibility of the applicant. Once the study has been completed, copies would be available to the public for viewing. Mr. Michiels directed Ms. White to file a request with his office if she wishes to be notified when the study becomes available. Mr. and Mrs. Matthynssens, 55 James Avenue, had questions with respect to any changes to the roadways. In response to another question, Mr. Michiels advised that it was his understanding that all structures would be single family dwellings. Mr. Bob Franklin, North Street, had a question with respect to roadway widening. Mr. Jason Walters, 3 Fairview, had questions with respect to the value of his property. He was concerned that the size of the proposed lots, being substantially smaller than his property, would possibly decrease the value of his property. Mr. Michiels responded that he could not comment with respect to the value of his property, however noted that the frontages of the proposed lots would range from approximately 20 metres. The more northerly development would be considered by County Council, rather than Town Council, and those lots would have frontages of approximately 15 metres. Mr. Murray Sandham, James Avenue, questioned whether or not the properties abutting his property would be fenced by the developer. There was a question with respect to storm water management. Those present were advised by Council that once the application is approved, the developer is mandated to complete the necessary work. Mr. Michiels noted that we would have to see what was 16� recommended in the storm water management report. Page 4 MINUTES: Meeting for the Committee "Open Council" Mr. John Boersma, developer, was present in support of the application. Councillor Smith questioned if the developer to the north had been contacted to contribute towards storm water management. Mr. Michiels advised that a specific breakdown of contributions is yet to be determined and covered off in the sub -division agreement. allocation. Councillor Lewis requested a status report from the County with respect to water The following motion was passed. Resolution > No. 7 Moved by Councillor Lewis Seconded Smith AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to the Oxford County Council that it approve draft plan of subdivision, File No. 32T-01005, submitted by John Boersma, prepared by Kim Husted Surveying Ltd., dated October 18th, 2002, comprising Lots 1-5, 44-49 and 52 and all of James Avenue, Part of Langrell Avenue, Registered Plan 41 M-171 and Part of Lot 7, Concession 10 (former Dereham), in the Town of Tillsonburg, subject to the conditions as contained in County Report 2002-78 being met prior to final approval of the plan for registration. "Carried" DELEGATIONS /0"� 6. Home for Christmas Panorama d Presented By: Mrs. Chris Rosehart, Chairperson Resolution > No. 8 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the correspondence from the Home for Christmas Panorama Committee, dated March 6, 2002, be received and referred to the Director of Community Services, Tillsonburg Recreation Advisory Committee, Down Home Country Christmas Committee, and the Director of Operations. "Carried" 7. Water and Sewer Agreements D Presented By: Mr. Rob Walton, Director of Public Works, County of Oxford Scheduled for 8:00 P.M. County Warden Dave Oliphant; Mr. Rob Walton, Director of Public Services, County of Oxford; and Mr. John Braam, Manager of Water and Wastewater, County of Oxford appeared before Council and presented a brief overview of the subject Agreements. Resolution > No. 9 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT a By -Law authorizing the Mayor and Clerk to execute Agreements with the County of Oxford with respect to the Water and Waste Water Systems be brought forward for Council's Page 5 MINUTES: Meeting for the Committee "Open Council" consideration. "Carried" QUARTERLY REPORTS AND POWER POINT PRESENTATIONS 8. Community Services - Quarterly Report Presented By: Director of Community Services 9. Operations - Quarterly Report D Presented By: Director of Operations Quarterly Report Managers' Reports for Reference 10. Corporate Services - Quarterly Report Presented By: Director of Corporate Services Staff Report dated April 7, 2002 regarding 2002 Quarterly Report for Corporate Services (supplementary reports - Council, Corporate Administration, Customer Service, Planning, Police, Protection) IAMN ® ® ® 51 020331 130 council.doc 020331 140 corp admin.doc 020331 150 customer service.doc02O331 200 plannin .doc 9 50 91 020331 220 police.doc 020331 240 protection.doc 020331 corporate admin quarterly report.do(D20331 tax arrears.tif 19 2002 hr inventory.xls 020411 police csr report.tif For Council to consider the following resolution in open session: Resolution No. 10 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Staff Reports regarding Community Services, Operations, and Corporate Services '2002 First Quarter Report' for the Period Ended March 31, 2002 be received for information. "Carried" COMMUNITY SERVICES OPERATIONS Page 6 MINUTES: Meeting for the Committee "Open Council" CORPORATE SERVICES 12. Biker's Rights Organization of Ontario RE: Annual Safety Awareness Ride - May 5, 2002 D 1293115.tif Resolution > No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Council of the Town of Tillsonburg support the Biker's Rights Organization of Ontario's 'Local Ride' scheduled for Sunday, May 5, 2002 in the Town of Tillsonburg; AND FURTHER THAT the Oxford County OPP, Tillsonburg Detachment, be notified. Resolution No. 12 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT, in accordance with the Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 P.M. be extended for the Council Meeting of April 22nd, 2002. "Carried" INFORMATION ITEMS 13. Information D Verbal update on meeting held with County Tourism Coordinator, Cathy Bingham, April 8, 2002 on County Tourism Strategic Plan. 14. Library Board Meeting April 11, 2002 15. Museum Advisory Committee Meeting March 28, 2002 [j 16. Library Annual Report 2001 17. Gibson, Linton, Toth, Campbell & Bennett RE: Site Plan Approval Application - Tillsonburg Hospital Life Care Residences - Withdrawal of Application D 9974717.tif Page 7 MINUTES: Meeting for the Committee "Open Council" 18. Township of South-West Oxford RE: Notice of Passing of Zone Change By -Law to Rezone the Tillsonburg Airport Lands D 1711297.tif ITEMS OF PUBLIC INTEREST BY-LAWS 19. By -Law 3017 - To Authorize an Encroachment Agreement with Kevin and Caroline Hiebert (Received three readings and was enacted) [j 20. By -Law 3018 - To Authorize Agreements with the County of Oxford - Water and Waste Water Systems (Received First and Second Readings) 9 Water Systems By-law.dc 21. By -Law 3019 - To Amend Zoning By -Law 1994, as amended (Culig) (Received three readings and was enacted) 7-273.BYL.doc 7-273.EXP.doc 22. By -Law 3020 - To Amend Zoning By -Law 1994, as amended (Epple) (Received three readings and was enacted) 7-289.BYL.doc 7-289.EXP.doc Resolutions Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3017 to authorize an Encroachment Agreement with Kevin and Caroline Hiebert; By -Law 3018 to authorize Agreements with the County of Oxford in respect to Water and Waste Water Systems; By -Law 3019 to amend Zoning By -Law 1994, as amended (Culig); and By -Law 3020 to amend Zoning By -Law 1994, as amended (Epple) be introduced and read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law numbers 3017, 3018, 3019, and 3020. eoft1 "Carried" Page 8 MINUTES: Meeting for the Committee "Open Council" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law numbers 3017, 3019 and 3020 as passed in Committee without amendment. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3017 to authorize and Encroachment Agreement with Kevin and Caroline Hiebert; By -Law 3019 to amend Zoning By -Law 1994, as amended (Culig); and By -Law 3020 to amend Zoning by -Law 1994, as amended (Epple) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" CLOSED MEETING SESSION CONTINUED > No. 13 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" COMMITTEE OF THE WHOLE REPORT moft� ADJOURNMENT > Meeting adjourned at 11:20 P.M. Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Tuesday April 23, 2002 03:34 PM) Town of Tillsonburg Page 9