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021015 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public L; Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Tuesday October 15, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" 006� DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Iv Page 1 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES > DSeptember 23, 2002 [September 24, 2002 CiSeptember 30, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of September 23rd, 24th, and 30th, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of October 15th, 2002 be adopted. "Carried" Councillor Beres indicated that he wished to bring forward a motion this date to reconsider Resolution 22 as passed at the Council Meeting of August 12th, 2002, with respect to relocation of the Caboose. Mayor Horton directed that this item be added as Item 12 to the Council Agenda. ?0*� PRESENTATIONS 1. Presentation of Monthly Volunteer Recognition Award D Presented By: Mayor Horton > Mayor Horton presented Mrs. Diane Patenaude with the Monthly Volunteer Recognition Award. PUBLIC MEETINGS 2. Committee of Adjustment Application - Linkoln Group Inc. (File #A-33102) L1 Comments from the County Planning Department... n A21-02-TIL.pol The CAO reviewed the attached report as prepared by the County of Oxford Planning Department. No persons appeared in support of, or opposition to, the subject application. The following motion was passed. Rpcnhi inn Page 2 MINUTES: Meeting for the Committee "Open Council" > No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-33102 for 62 Barker Street, subject to the following condition: 1) A building permit be issued within one year of the date of the Committee's decision. "Carried" DELEGATIONS COMMUNITY SERVICES 3. Cemetery Meeting Minutes September 30, 2002 & By -Law D Resolution > No. 5 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Cemetery Advisory Committee Minutes of September 30, 2002 be received. "Carried" No. 6 Moved by Councillor Lewis /0011) Seconded by Councillor Smith AND RESOLVED THAT the recommendation to bring forward the proposed Cemetery By -Law, as contained in the Cemetery Advisory Committee Minutes of September 30, 2002, be adopted. "Carried" opportunity for STAFF DIRECTION: Councillor Lewis requested that an annual review process be established providing an Chairpersons of the Town's Boards and Committees to appear before Council to report. 4. Parks & Recreation Advisory Committee Meeting Minutes & Recommendations D Resolution > No. 7 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Recreation Advisory Board Minutes of September 26, 2002 be received. "Carried" No. 8 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the recommendation to enter into an Agreement with the Long Point Region Conservation Authority and Tillsonburg Optimist Club for the period 2002 and 2003, for the purpose of Disc Golf, as contained in the Recreation Advisory Board Minutes of September 26, 2002, be adopted. "Tabled" Page 3 MINUTES: Meeting for the Committee "Open Council" 5. Top Dresser Purchase 0 Top Dresser Purchase.1 Resolution > No. 9 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the staff report of October 7, 2002 be received and the purchase of the Bannerman BTD-20 Turf Topper Top Dresser, in the amount of $15,424.95, plus taxes, be approved. "Carried" STAFF DIRECTION: Councillor Lewis requested that the matter of transferring Operating funds to Capital funds be re -considered. 6. Summer Place Roof Summer Place Roof.do Summer Place Quotes.- Resolution uotes:Resolution > No. 10 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the staff report of the Director of 14� Community Services of October 10, 2002, with respect to the Summer Place Roof, be received. "Carried" No. 11 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT it be recommended to replace the existing roof on Summer Place with a new 10 year flat roof, and to fill the basement and grade the area of the old museum at a proposed cost to not exceed $13,000; AND FURTHER THAT funds are re -allocated from monies set aside in the 2002 Capital Budget for a washroom addition. "Carried" OPERATIONS 6. Broadway at Lis -gar and Devonshire Traffic Report and Devonshire Sidewalk Request Presented By: Director of Operations Report of the Director of Operations... Speed Survey... email from Mr. Al Cayford... ?01b� Resolution > No. 12 Page 4 MINUTES: Meeting for the Committee "Open Council" Moved by Councillor Molnar 1'A' Seconded by Councillor Beres AND RESOLVED THAT the Staff Report from the Director of Operations dated October 4th, 2002 be received and the construction of sidewalk on Devonshire Avenue, Devon Court to Lisgar Avenue, be considered as part of the 2003 budget deliberations. "Carried" 7. Parking Lot/Parkette at Broadway and Baldwin Street D Presented By: Director of Operations Report of the Director of Operations, dated October 9, 2002... 91 victorian parkette desiqn options - oxford and broadwe Revised Plan... Rk Southside Park Concepts 1 to 6 Minutes of the Mayors Task Force, Street Steering Committee, of October 8, 2002... R] Street Steering Com.Minutes.October 8.0 For reference purposes: Report of the CAO (as previously received at the Council Meeting of September 23, 2002)... !'', Director of Operations (as previously received at the Council Meeting of September 23, 2002)... Resolution > No. 13 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Staff Report from the Director of Operations dated October 9, 2002 regarding design concepts for the Broadway/Oxford Parkette be received. "Carried" The Director of Operations reviewed the various concepts, as attached. Mr. George Talbot questioned traffic flow ... how many vehicles travel the lot, how many vehicles park, and at what times of day vehicles park. He noted that he is in favour of the parkette. He questioned the purpose of the entrance off of Oxford Street, as he feels it is not necessary, and a safety concern. The Director of Operations responded that there is currently no traffic flow data for the subject lot. Mr. Crawford was present and indicated support of the opening off of Oxford Street, as there had been one there for years, without incident. Mr. Webster indicated support of Concept 6. Mrs. Hurley was present. /0� Mr. McCoy was present and noted his support for green space. Page 5 MINUTES: Meeting for the Committee "Open Council" No. 14 Moved by Councillor Molnar Seconded by Councillor Lewis AND RESOLVED THAT Council approves Option 6 as submitted by the South End Task Force, subject to an agreement with the owners of Sears, and furthermore that a funding formula is developed to pay for the project. "Carried" CORPORATE SERVICES 8. Lions Club Nevada Lottery Licence Request n Staff Report dated October 2, 2002 regarding Lions Club Nevada Lottery Licence Request Resolution > No. 15 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated October 2, 2002 regarding the Lions Club Nevada Lottery Licence Request be received; AND THAT the Council for the Town of Tillsonburg hereby approves the Tillsonburg Lions Club to continue to sell Nevada Lottery Tickets at their Bingo events. "Carried" 9. Numbers of Members on Council and Deputy Mayor Position D 14MN Presented By: CAO For reference purposes: Public Notice, as appeared in The Tillsonburg News... 91 PUBLIC NOTICE Section 29 Municipal Act. Mayor Horton noted that a letter had been received from Mr. Bill Pratt supporting an increase in Council numbers. Councillor Molnar noted that Mr. Crawford, prior to leaving the Council Meeting earlier this evening, had indicated to him that he too supported an increase in the number of Councillors. It was also noted that both Mr. Crawford and Mr. Pratt had noted their interest in increasing representation at the County level. Councillor Molnar questioned if the Deputy Mayor position has to be elected or could it be nominated by Council from the elected members of Council. The CAO explained that, under a provision of The New Municipal Act, Council would be able to designate. Currently Council rotates on a 3 -month basis, however a resolution can be brought forward indicating that the Deputy Mayor position be elected at large, rather than by rotation appointment. Page 6 MINUTES: Meeting for the Committee "Open Council' Councillor Molnar requested a job description for a Deputy Mayor, indicating what a Deputy Mayor's responsibilities would be if it is an elected position. Mr. Carl Braun noted his support of an increase in Council numbers. He supports an addition two Council Members. No other persons appeared in support of or opposition to the public notice. The CAO noted that The New Municipal Act comes into force January 2003, and it includes a provision for the Mayor's position to be filled after one month, if necessary for reasons of illness, etc. > No. 16 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg direct the C.A.O./Clerk to prepare a by-law for consideration at the next regular Council meeting, to increase the number of members on Council to seven members, including a Mayor, Deputy Mayor and five Councillors. "Carried" 10. Tillsonburg Boy Scouts' Groups Camp Committee RE: Permission to Conduct Apple Day a Boy Scouts.tif Resolution > No.17 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg grant the Tillsonburg Boy Scouts' Groups Camp Committee permission to conduct 'Apple Day' in the Town of Tillsonburg on Saturday, November 2nd, 2002. "Carried" INFORMATION ITEMS 11. Long Point Conservation Authority Minutes n August 7, 2002.... September 5, 2002..... ITEMS OF PUBLIC INTEREST > Discussion took place. Councillor Beres commented that the caboose is a danger as it stands now. It needs to be moved. He needs more information with respect to costs, etc. Councillor Smith noted that he has had discussions and, in his way of thinking, Council should decide on this issue. The motion to discuss this issue at the next meeting contains nothing about other information required. A site plan has been drawn and if Council had questions they should have been addressed at that time. He disagrees with the fact that the motion as previously passed has become redundant as a result of more information that has come forward. He noted Page 7 MINUTES: Meeting for the Committee "Open Council" /0*� that he will not support it at all. Councillor Lewis commented that the intent of the original motion was that consultation be held with neighbours, a plan be developed by the Station Arts Centre by September 30th and, if those conditions were fulfilled the caboose would be moved. He has seen nothing to change his feelings about that resolution. Councillor Molnar expressed disappointed that this is continuing to be in front of Council. He feels that the suggested location is acceptable, however requested an opportunity to see both timelines ... an opportunity for the caboose to go on the proposed site, but removed until the caboose has been refurbished in its entirety. He requested additional information with respect to costs to move the caboose, etc. Mrs. Dianne Varro was present and expressed her concerns with information that has been provided to her, and passed onto Council, that indicates property values will be devaluated as a result of the caboose being re -located to the proposed location. No. 18 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT a motion be introduced to reconsider Resolution 22 of the Council Meeting of August 12th, 2002, pertaining to the relocation of the Caboose, and that this reconsideration take place at the next Council Meeting. "Carried" Recorded Vote: Yea Nay Beres, D. x Horton, I. x Lewis, F. x Molnar, S. x Smith, R. x The motion carried. Mayor Horton noted that the passing of this new resolution only means that the matter will come forward for re -consideration. He further noted that submission of any additional information is always welcome. It was noted that a personal visit to the Station Arts Centre would provide the Centre with details as to what further information is required. RY-1 AWS CLOSED MEETING SESSION CONTINUED > No. 19 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" No. 20 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT in accordance with the Town of Tlllsonburg Page 8 MINUTES: Meeting for the Committee "Open Council" Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of October 15th, 2002. "Carried" COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > Meeting adjourned at 10:46 p.m. Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Monday October 28, 2002 12:36 PM) eal,*N Town of Tillsonburg Page 9