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021209 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Iv Review Access: • Public '--",'Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday December 9, 2002 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Public Meetings Delegations Community Services Operations Corporate Services Information Items Items of Public Interest By -Laws Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" OOWDN DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Page 1 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES > (November 25, 2002 No. 2 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under date of November 25th, 2002 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting of December 9th, 2002 be adopted. "Carried" PUBLIC MEETINGS 1. Application for Official Plan Amendment - Rock Developments Inc. (File OP 11-63) (Deferred from Council Meeting of November 25, 2002) e`'N 1!f OP11-71.pdi No. 4 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Application for Official Plan Amendment of Rock Developments Inc. be deferred to the Council Meeting of January 13, 2003. "Carried" 2. Committee of Adiustment Application - Mr. Robert Eden (A-45102) Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... Report from County Planning Department... Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the attached report. Mr. James Morgan, representing the applicant, was in attendance in support of the application. Mr. Richard Kunze, 7 Dereham Drive, appeared in opposition to the application. He opposed the proposed roof on the deck for the reason that it is a flat roof. When the snow melts, following a heavy snow fall and drifting, there is a problem with drainage, due to the large swale. Mr. Kunze reported having 001, put in 3 sump pumps. He further noted that he had never had a problem with the drifting snow prior to the roof being added to the deck. Mr. Kunze further opposed the application based on a privacy issue. Page 2 MINUTES: Meeting for the Committee "Open Council" Anyone sitting on the subject deck can look directly through his living room window. No other persons appeared in support of, or opposition to, the subject application. Council passed the following resolution. Resolution > No. 5 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-45102 for 9 Dereham Drive subject to the following condition: 1) If required, a building permit for the covered deck shall be obtained within one year of the date of the Committee's decision. "Carried" STAFF DIRECTION: Council directed that the Building Inspector attend the property and investigate the issue of lack of drainage at 7 Dereham, and provide assistance with respect to the drainage problem. 3. Committee of Adjustment Application - Mr. David Leigh (A-47102) D Presented By: Mr. Paul Michiels, Planner, County of Oxford Notice of Public Hearing... AOOIN Report from County Planning Department... Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the attached report. No persons appeared in support of, or opposition to, the subject application. Council passed the following resolution. Rpsnliitinn >No. 6 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A47/02 for 62 Barker Street, subject to the following conditions: 1) If required, a revised OLS survey of the subject property shall be submitted to the satisfaction of the Town's Chief Building Official. 2) A building permit for the dwelling shall be obtained within one year of the date of the Committee's decision. "Carried" 4. Zone Change Application - Mike and Brenda Vanwynsbergh ZON 7-295.pol Page 3 60 MINUTES: Meeting for the Committee "Open Council" Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the attached report. Mr. and Mrs. Vanwynsbergh were present in support of the application. Mr. Vanwynsbergh filed documents with staff for consideration. No other persons appeared in support of, or opposition to, the subject application. Following discussion, Council passed the following resolution. Resolution >No. 7 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg defer the application for zoning by-law amendment submitted by Mike and Brenda Vanwynsbergh, for lands located at Part of Lots 1606, Plan 500 and Part 1, 41 R-1737, in the Town of Tillsonburg, for the reasons as detailed in Report No. 2002-258 as prepared by the County of Oxford Planning Department. "Carried" DELEGATIONS 5. Final Report RE: 2002 World Scale Championship Presented By: Mr. Chuck Smith Mr. Chuck Smith appeared before Council and presented the Final Report for the 2002 World Scale Championship. Resolution >No. 8 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Final Report for the 2002 World Scale Championship be received. "Carried" COMMUNITY SERVICES 6. Emergency Roof Replacement - Museum n . ....... .. 91 LLT Museum Roof - December 2002.c Museum Roof - Consultant Report. 91 1! TILLSONBURG MUSEUM Tender document. Museum Tender - Flynn Canada Ltd Museum Tender - Thomas Roofing - Londor Museum Tender - Smith -Peat Roofing Page 4 MINUTES: Meeting for the Committee "Open Council" 114� Resolution >No. 9 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report regarding emergency Museum roof replacement, dated December 5, 2002, be received and the recommendations contained therein be adopted. "Carried" 7. Caboose Relocation Resolution > No. 10 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Council authorize the Director of Operations to carry out moving of the caboose, to be funded up to $6,000 from General Reserves. "Carried" OPERATIONS 8. Fire Marshal's SurveyRe ort(previously distributed to Council) Fire Marshal's Survey Report.) Resolution > No. 11 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT the Fire Marshall's Survey Report, as attached to the Council Agenda of December 9th, 2002, be received and referred to an Adhoc Committee of Council, consisting of the Mayor and Councillors Beres, Lewis and Molnar, for review and report with recommendations to Council by January 31st, 2003. "Carried" STAFF DIRECTION: Council directed that the Fire Marshall's Survey Report be reviewed by the Adhoc Committee, rather than at the meeting this date. CORPORATE SERVICES 9. Condominium Approval by Exemption - Aspden Developments Inc. n CDM02001 TILL.pd Resolution > No. 12 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of Tillsonburg advise Oxford County Council that it approve the exemption from condominium process for the application submitted by Aspden Developments Inc. for a 4 Page 5 MINUTES: Meeting for the Committee "Open Council" storey, 70 unit apartment building and 23 single detached dwellings, located in Lots 1461, 1463 & 1464 and part of Lot 1456, Plan 500 in the Town of Tilisonburg, conditional on the Town confirming that the current site plan agreement is in good standing, including payment/filing of all required security. "Carried" 10. Public Notification Policy Resolution > No. 13 Moved by Councillor Molnar Seconded by Councillor Beres AND RESOLVED THAT the staff report, dated December 3, 2002, regarding a Draft Notification By -Law prescribing the form, manner and times for the provision of notice be received and the by-law be presented to Council for enactment. "Carried" 11.2003 Business and Financial Plans Resolution > No. 15 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the staff report, dated December 3, 2002, regarding 2003 Business Plans and Financial Plan, be received and the recommendations contained therein be adopted. "Carried" 12.2002 Year end Reserve reallocations (J Resolution > No. 14 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT staff report 021204 regarding 2002 Year End Reserve Reallocations be received and that the reserve allocations for 2002 be approved as identified on the '2002 Actual' spreadsheet attached to the aforementioned Report. "Carried" 13. Compensation Report D(Deleted from Agenda) Report Recommending Action Plan for Implementing Compensation Report Resolution �1 Page 6 MINUTES: Meeting for the Committee "Open Council" 14. Fees for Services, Permits and Applications � o � Report Fees for Applications, Fees, Services Price List.xls By -Law Fees and Services.de Resolution > No. 16 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the staff report dated December 3, 2002 regarding fees for services, permits and applications be received and the draft by-law be presented to Council for enactment. "Carried" INFORMATION ITEMS 15. The Canadian National Institute for the Blind RE: Intent to Sell Raffle Lottery Tickets in the Town of Tillsonburg D Information RESOLUTIONS No. 17 Moved by Councillor Beres /Oft\ Seconded by Councillor Molnar AND RESOLVED THAT the regular Council Meeting of December 23rd, 2002 be cancelled, and that a Special Council Meeting be scheduled for December 18th, 2002 to be held at the Hickory Hills Seniors Centre. "Carried" No. 18 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Council subsidizes the purchase of Tillsonburg Flags by residents of Tillsonburg, at the cost of $50.00 per flag. "Carried" ITEMS OF PUBLIC INTEREST BY-LAWS > By -Law 3041 To prescribe the form and manner and times for the provision of notice 191 3041.doc By -Law 3042 To adopt a schedule of fees for certain municipal applications, services and permits ?O"� Page 7 MINUTES: Meeting for the Committee "Open Council" 3042.doc RESOLUTIONS: Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3041 to prescribe the form and manner and times for the provision of Notice; and By -Law 3042 to adopt a Schedule of Fees for certain Municipal applications, services and permits be introduced and read a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law numbers 3041 and 3042. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law numbers 3041 and 3042 as passed in Committee without amendment. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3041 to prescribe the form and manner and times for the provision of Notice; and By -Law 3042 to adopt a Schedule of Fees for certain Municipal applications, services and permits be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and ?Ot6� place the Corporate Seal thereunto. "Carried" CLOSED MEETING SESSION CONTINUED > No. 19 Moved by Councillor Beres Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" No. 20 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT in accordance with the Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of December 9th, 2002. "Carried" COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > Meeting adjourned. Page 8 MINUTES: Meeting for the Committee "Open Council" >0011 Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Thursday January 09, 2003 10:25 AM) ki Town of Tillsonburg Page 9