030210 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday February 10, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Fourth Quarter Reports - 2002
Community Services
Operations
Corporate Services
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
0
CLOSED MEETING SESSION
No. 1
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive - Closed
Session.
,AMN "Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> DJanuary 27, 2003
DJanuary 30, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under dates of January
27th and 30th, 2003 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of February 10th, 2003, as amended, be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Applications for Consent - Bruce and Megan Sheppard (Applications #B-132102 & B-133102) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Purchase Agreement, as submitted by Mr. John Gilvesy in response to Council's
request at the Council Meeting of January 27, 2003...
Applicant's sketch...
And ... for Reference Purposes... County Report #2003-17, as contained in the
Council Agenda of January 27, 2003...
Mr. Paul Michiels, County Planner, appeared before Council and reviewed his report, as
attached, with respect to the subject application.
Mr. John Gilvesy, representing the applicant, appeared before Council and discussed
draft covenants/restrictions. He referred to the Whispering Pine Agreement, when
developing draft covenants/restrictions for the subject property. He noted that once
construction commenced it would have to be completed in 12 months. Square footage
requirements and setback requirements would be the same or similar to Whispering Pine.
Right of First Refusal is in the Whispering Pine Agreement, but not included in the draft
/OMN agreement for the subject property. Following review of the draft, Mr. Gilvesy noted that
he tried to make it consistent with the Whispering Pine Agreement, and tried to address
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MINUTES: Meeting for the Committee "Open Council"
Council's concerns.
Discussion was held with respect to the Sheppards having the opportunity to review
drawings prior to approval.
Mr. Michiels noted that conditions can be included in the severance agreement/site plan
agreement, but his recommendation would be to keep them as simple as possible and
just include the issues that are key.
The CAO added, if Council is comfortable in advising the County Land Division
Committee that it is conditionally recommending the application, the condition of
covenants could be added. That means that even thought the consent is granted, the
severance agreement has to be entered into before the severance can proceed. Council
would want to be involved in the process of final approval of the document.
Mayor Horton asked for public input from those that were present at the meeting.
Mr. Carroll noted that they were relying on Council's best judgement. He also commented
with respect to the location of the fire hydrant.
With respect to a shared driveway, Mr. Michiels noted that it's not done often, but
providing that it's tied down with a formal right-of-way, it can be done.
Following further discussion, the following resolution was passed.
Resolution
> No. 4
Moved by Councillor Beres
?WNN Seconded by Councillor Molnar AND RESOLVED THAT, with respect to the Applications
for Consent of Bruce and Megan Sheppard, Applications #13-132/02 and B-133/02, the
Council of the Town of Tillsonburg adopt the recommendation as contained in County of
Oxford Planning Report #2003-17, with the addition of inclusion of the Purchaser's
Covenants, as presented this date to be included in Severance Agreement requirements.
AND RESOLVED FURTHER THAT Condition 6 be amended by adding "If required by the
Town's Director of Operations, following completion of the Traffic Study".
2. Application for Zone Change - Supplementary Report - Mike and Brenda Vanwynsberghe
ZON 7-295_supp.pd
7M
Additional information from HGC, Mike Vanwynsberg's noise consultant... hqc supp.pol
Resolution
> No. 5
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT, with respect to the application
for zoning by-law amendment submitted by Mike and Brenda Vanwynsberghe, the
Council of the Town of Tillsonburg adopt the recommendation as contained in County of
Oxford Planning Report #2003-31.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
DELEGATIONS
3. Emergency Planning and the Impact of Bill 148 [j
Presented By: Mr. Steve Beatty, EMO Representative
• Mr. Steve Beatty distributed documents to Council with respect to Emergency
Planning and the Impact of Bill 148.
• Sergeant Fashing and Ken Eden were also in attendance.
FOURTH QUARTER REPORTS - 2002
Fourth Quarter Reports (Items 4 and 5) were deferred to the next Council Meeting... February 25th, 2003.
4. Operations 2002 - Fourth Quarter Report D
Presented By: Director of Operations
5. Year Ending 12/3112002 Community Services Quarterly Report D
COMMUNITY SERVICES
OPERATIONS
CORPORATE SERVICES
6. For -Profit Resolution Certificate
Certificate of Passing of Resolution...
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT report of the General Manager,
Tillsonburg Hydro Inc., be received;
AND FURTHER THAT the Council of the Town of Tillsonburg affirm that the local
distribution company, Tillsonburg Hydro Inc. continue to operate on a for-profit basis.
"Carried"
7. Fanshawe College RE: Support D
Resolution
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MINUTES: Meeting for the Committee "Open Council'
> No. 7
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the request from Fanshawe
College dated January 23, 2003, requesting support for the application for the 2002
Superbuild funding, be endorsed.
"Carried"
8. Tillsonburg & District Multi -Service Centre RE: Request for Funding
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the request from the Tillsonburg
and District Multi -Service Centre requesting funding, dated January 24, 2003, be received
and filed.
"Carried"
INFORMATION ITEMS
9. Airport Advisory Committee Minutes - January 15, 2003 D
Al 10. Museum Advisory Committee Minutes December 2002 & January 2003 D
RESOLUTIONS
11. Date Change for Council Meeting D
Presented By: CAO
Resolution to change date of next regular Council Meeting ... from February 24th
to February 25th, 2003.
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the regular Council Meeting
scheduled for Monday, February 24th, 2003 be changed to Tuesday, February 25th,
2003.
"Carried"
BY-LAWS
12. By -Law 3046 to authorize the acquisition of certain lands for Municipal purposes and
borrowing of funds to pay for the acquisition
W
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MINUTES: Meeting for the Committee "Open Council"
13. By -Law 3047 to provide for Interim Tax Levies for the year 2003
2003 Interim.doc
Resolution
> Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3046 to authorize the acquisition of certain
lands for Municipal purposes and borrowing of funds to pay for the acquisition; and
By -Law 3047 to provide for Interim Tax Levies for the year 2003 be introduced and read a first and second
time and be referred to Committee of the Whole for further consideration and this constitutes the first and
second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 3046 and 3047.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3046 and 3047 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3046 to authorize the acquisition of certain
lands for Municipal purposes and borrowing of funds to pay for the acquisition; and
loftN By -Law 3047 to provide for Interim Tax Levies for the year 2003 be given third and final reading and the
Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 10
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive - Closed
Session.
"Carried"
No.11
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT in accordance with the Town of Tillsonburg
Procedural By -Law 2978,the curfew of 10:30 p.m. be extended for the Council Meeting of February 10th,
2003.
"Carried"
COMMITTEE OF THE WHOLE REPORT
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MINUTES: Meeting for the Committee "Open Council"
ADJOURNMENT
> Council moved back into Open Session and adjourned at 11:55 P.M.
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Friday February 21,
2003 01:10 PM)
Town of Tillsonburg
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