030225 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
/001N Review Access: • Public '. Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Tuesday February 25, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Fourth Quarter Reports - 2002
Community Services
Operations
Corporate Services
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
Moved by Councillor Molnar
Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Iv
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> DFebruary 10, 2003
DFebruary 13, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Minutes of Council under dates of February
10th and 13th, 2003 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of February 25th, 2003 be adopted, as amended.
"Carried"
PRESENTATIONS
1. Volunteer Recognition Award ... Chuck & Linda Smith and Phil Harris D
> Item deferred to Council Meeting of March 10, 2003.
PUBLIC MEETINGS
2. Committee of Adiustment Application - 759414 Ontario Limited (Rock Developments Inc.) D
Presented By: CAO
Report from Planner, County of Oxford.,.
D. Morris reviewed the County Planner's report with respect to the subject application, as
attached.
Mr. McMann appeared before Council in support of the application.
No other persons appeared in support of, or opposition to, the subject application.
In response to a question of Council, Mr. McMann confirmed that there had not been any
recent discussions with the tenant with respect to the planting strip.
The following resolution was passed.
' Resolution
> No. 5
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MINUTES: Meeting for the Committee "Open Council"
AA► Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-01103 for 690 Broadway, subject to the following
conditions:
1) That the requested 131.6 square metres (1,417 square feet) of additional gross
floor area be restricted to a second floor mezzanine devoted to non -retail uses such as
accessory office, employee lunch rooms and locker facilities and similar uses.
2) A building permit for the building shall be obtained within one year of the date of
the Committee's decision.
"Carried"
I Application for Zone Change - Town of Tillsonburg (Hickory Hills)
Presented By: CAO
Report from Planner, County of Oxford...
D. Morris reviewed the County Planner's report with respect to the subject application, as
attached.
The owner of 37 Hawkins Crescent appeared before Council and questioned if it was
necessary for the effected property owners to obtain surveys. The CAO responded that it
is not necessary, but advisable. He added that often times when property is sold, the
potential purchasers request a survey, and financial institutions do as well. The
/001� municipality, however, is not requiring surveys be done.
Councillor Molnar questioned why the by-law was being considered for three readings at
one meeting, this date. The CAO responded that it could be done over more than one
meeting to allow for more public awareness, before the by-law is actually passed,
however, there has been a fair amount of public awareness already with respect to the
subject.
Mr. Phillips, of the Hickory Hills Architectural Committee, appeared before Council. He
advised that the Committee has set themselves up very carefully with the Building
Inspector. Some things are still under modification, however it is very clear that owners
must obtain approval from the Committee for outside changes.
Mr. Robertson, resident of Hickory Hills, questioned if everything done prior to this date is
acceptable. Mayor Horton confirmed that, yes, it is.
Resolution
> No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the attached zoning by-law amendment for the application submitted
by the Town of Tillsonburg, whereby all R2-3 zoned lots located within Registered Plans
41 M-86, 41 M-87, 41 M-88 and 41 M-89, in the Town of Tillsonburg, are to be rezoned from
Special 'Residential Second Density (R2-3)' to an amended Special 'Residential Second
Density (R2-3)' to recognize the lot coverage and rear yard encroachment for existing
buildings and structures and to allow for increased lot coverage and rear yard and exterior
�j side yard encroachments for new construction.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DELEGATIONS
FOURTH QUARTER REPORTS - 2002
4. Operations 2002 - Fourth Quarter Report D
Presented By: Director of Operations
Operations 2002 - Fourth Quarter Report
Resolution
>No. 6
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Fourth Quarter Report for
Operations for the year 2002 be received.
"Carried"
5. Community Services 2002 - Fourth Quarter Report D
Presented By: Director of Community Services
Year Ending 12/31/2002 Community Services Quarterly Report
/oft\ Resolution
> No. 7
Moved by Councillor Molnar
Seconded by Councillor Lewis AND RESOLVED THAT the Fourth Quarter Report for
Community Services for the year 2002 be received.
"Carried"
COMMUNITY SERVICES
6. Business Plan - Arena
Presented By: Director of Community Services
f
Arena Revenue Projections 2004.(
Resolution
> No. 8
Moved by Councillor Molnar
Seconded by Councillor Lewis AND RESOLVED THAT the report Arena Revenue Projections 2004 be
received.
"Carried"
7. Business Plan - Auction Exchange D
Presented By: Director of Community Services
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` MINUTES: Meeting for the Committee "Open Council"
R R
Report on Business Plan 2 212003. 2003 450 Auction Exchange Business Plan
�.�.�
Draft Budget- Auction Exchange.
Sj
Other facility fees & charges.t
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Council receive the report of the Director of
Community Services regarding the 'Auction Exchange - Proposed 2003 Business Plan' and adopt the
proposed facility rental rates, and a committee of Council/Staff be established to review the Business
Plan.
"Carried"
OPERATIONS
8. Tender Results - North Broadway Servicinq D
Presented By: Director of Operations
Rp .nhitinn
> No. 11
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Operations dated February 14, 2003 be received;
AND FURTHER THAT the tender for North Broadway Servicing be awarded to Omega
Construction of London at a revised tender price of $733,610.40 plus GST.
"Carried"
9. Tender Results for Cemetery Backhoe [
Presented By: Director of Operations
Resolution
> No. 12
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manager dated February 17, 2003 be received;
AND FURTHER THAT the tender for the Backhoe for the Cemetery be awarded to
Ontrac Equipment, London, ON for the amount of $87,222.64.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
(J"1 10. Tender Results T2003- 03 Three One ton Chassis [j
Presented By: Director of Operations
Resolution
> No. 13
Moved by Councillor Smith
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manager dated January 29, 2003 be received;
AND FURTHER THAT three one ton chassis under Tender T2003-03, 3 one ton chassis
for the Town of Tillsonburg and 1 pick up truck for the Township of Zorra, be awarded to
Stauffer Motors, Tillsonburg, Ontario for $92,163.47.
"Carried"
11. Tender Results for Unit 40 - One Ton Contractors Body and Hoist D
Presented By: Director of Operations
Resolution
> No. 14
Moved by Councillor Smith
Seconded by Councillor Molnar AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manager dated January 29, 2003 be received;
AND FURTHER THAT Tender T2003-04, 1 Contractor Style Body with Hoist, be awarded
00%, to Eloquip Ltd., Elora, ON for $14,701.98.
"Carried"
12. Tender Results T 2003 - 05 Flat Bed Truck Body with hoist for one ton [)
Presented By: Director of Operations
Resolution
> No. 15
Moved by Councillor Molnar
Seconded by Counicllor Lewis AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manger dated January 29, 2003 be received;
AND FURTHER THAT Tender T2003-05, 1 Flat bed truck body with hoist, be awarded to
Util-Equip Mfg., Woodstock, ON for the amount of $6,993.13.
"Carried"
13. Tender Results for 5 ton Plow Truck D
Presented By: Director of Operations
Resolution
> No. 16
r"N Moved by Councillor Molnar
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manager dated February 5, 2003 be received;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT Tender T2003-06, Medium Duty Cab and Chassis, be awarded to
Peterbuild of Ontario, London, ON, for $101,997.76.
"Carried"
14. Report to Replace Snow plow and Cable Trucks D
Presented By: Director of Operations
Resolution
> No. 17
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Fire
Chief/Fleet Manager dated February 19, 2003 be received;
AND FURTHER THAT the recommendations contained therein be adopted.
"Carried"
15. Tender Results for tender T2003-001 Sewer and Watermain Reconstruction for various Streets.
Presented By: Director of Operations
Resolution
> No. 18
?011 Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report from the Director
of Operations dated February 20, 2003 be received;
AND FURTHER THAT Tender T2003-001, Sewer and Water Main Reconstruction, be
awarded to Omega Construction of London, Ontario at a cost of $833,580.14 subject to
Ministry of the Environment and Energy and the County of Oxford approval.
"Carried"
CORPORATE SERVICES
16. Parking By -Law 2997 - Amendments D
Presented By: Municipal By -Law Enforcement Officer
Resolution
> No. 10
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the report of the Municipal By -Law
Enforcement Officer, dated February 25, 2003, be received and the recommendations
contained therein be incorporated into a By -Law to amend By -Law 2997, to be presented
to Council for consideration at its next regular meeting.
"Carried"
140\ INFORMATION ITEMS
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MINUTES: Meeting for the Committee "Open Council"
17. Long Point Region Conservation Authority Minutes - January 8, 2003
18. Auxiliary to the Tillsonburg District Memorial Hospital
Congratulations on purchasing former Tobacco Auction Exchange Warehouse...
19. Public Notice of Zone Chana_e Application - Irene Gilvesy D
20. Ontario Crime Control Commission D
Awards of Excellence for Fighting Crime - Call for Nominations
RESOLUTIONS
/Ofts 030223 CRF Funding Notice.p 030223 CRF report.do,
> No. 19
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT WHEREAS, the Province of Ontario
is providing the Town of Tillsonburg a Community Reinvestment Fund (CRF) allocation and;
WHEREAS the intended use of the CRF allocation is to mitigate increases in property taxes;
AND WHEREAS the Ministers of Finance and Municipal Affairs & Housing have requested a
resolution declaring the municipality's intent to use the CRF allocations they receive to the
benefit of taxpayers;
AND NOW, THEREFORE BE IT RESOLVED THAT the Council of the Town of Tillsonburg
hereby accepts the terms and conditions of the 2003 CRF Allocation;
AND FURTHER THAT Council declares that the use of the CRF Allocations will be for the
benefit of taxpayers.
"Carried"
RY-I AWS
21._ By -Law 3049 - To Amend Zoning By -Law 1994, as amended (Mike & Brenda Vanwynsberghe)
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MINUTES: Meeting for the Committee "Open Council"
22. By -Law 3050 - To Designate Certain Lands as a Site Plan Control Area D
23. By -Law 3051 - To Amend Zoning By -Law 1994, as amended (Hickory Hills)
Resolutions
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3049 to amend Zoning By -Law 1994, as
amended (Vanwynsberghe);
By -Law 3050 to designate certain lands as a Site Plan Control Area (Vanwynsberghe); and
By -Law 3051 to amend Zoning By -Law 1994, as amended (Hickory Hills)
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 3049, 3050 and 3051.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3049, 3050 and 3051 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3049 to amend Zoning By -Law 1994, as
amended (Vanwynsberghe);
By -Law 3050 to designate certain lands as a Site Plan Control Area (Vanwynsberghe); and
By -Law 3051 to amend Zoning By -Law 1994, as amended (Hickory Hills)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
> STAFF DIRECTION: Councillor Smith requested that the County staff be contacted and requested to
contact the blue box pick-up contractor(s) immediately to advise that it is unacceptable that rejected blue
box items be discarded on the ground, not in the box, and with no notice to residents.
Councillor Molnar requested that blue box concerns/questions/comments be part of the next regular
Council Meeting agenda.
CLOSED MEETING SESSION CONTINUED
>No. 20
Moved by Councillor Molnar
Seconded by Councillor Smith AND RESOLVED THAT in accordance with the Town of Tillsonburg
Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of February 25th,
2003.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
No. 21
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
Meeting adjourned at 12:30 p.m.
> NOTE: Councillor Beres left meeting at 8:55 p.m.
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Wednesday March
05, 2003 03:50 PM)
Town of Tillsonburg
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