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030324 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public ; Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday March 24, 2003 07:00 PM Council Chambers Chair: Iry Horton Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations - Community Services Operations Corporate Services Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Committee of the Whole Report Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Iv Page 1 MINUTES: Meeting for the Committee "Open Council" f'°� DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES > DMarch 10, 2003 No. 2 Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT the Council Minutes of March 10th, 2003 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Beres Seconded by Councillor Smith AND RESOLVED THAT the Agenda as prepared for the Council Meeting of March 24th, 2003 be adopted. "Carried" PRESENTATIONS > None PUBLIC MEETINGS 1. Application for Zone Change - Rock Developments Inc. D Presented By: CAO In the absence of Mr. Paul Michiels, Planner, County of Oxford, the CAO reviewed the County Planning Report, as attached. Mr. Rocco Tulio, of Rock Developments Inc., the applicant, and Mr. John McMahon, the applicant's solicitor, were in attendance. Mr. McMahon spoke in support of the application. Mr. McMahon advised that the proposed tenant for the subject property is a national movie rental chain, U.S. based and making in -roads into Canada. It already has a number of stores in Canada, and hopes to open at the proposed location for the July 1st long weekend this year. No persons appeared in opposition to the application. The following resolution was passed. Resolution > No. 4 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning by-law amendment for the application of Rock Developments Inc., whereby lands located in Part Lot 7, Concession 10 (Dereham), in the Page 2 MINUTES: Meeting for the Committee "Open Council" 10� Town of Tillsonburg, are re -zoned from Special 'Highway Commercial (C2-25)' to an amended Special 'Highway Commercial (C2-25)' to add a video rental establishment as a permitted use. "Carried" DELEGATIONS 2. County of Oxford RE: Well 13; Lawn Watering; and Waste Management D Presented By: Rob Walton, John Braam, Clayton Sampson, and Deb Goudreau, all of the County of Oxford Items of discussion included: i) Well 13 ii) Lawn Watering iii) Waste Management • Mayor Horton introduced the County of Oxford representatives... • Warden Dave Oliphant • Mr. Rob Walton, Director of Public Works • Ms. Debra Goudreau, Project Manager, Water/Waste Water • Mr. John Braam, Manager of Water/Waste Water • Mr. Braam proceeded with a power point presentation, as attached... Tillsonburq Council Presentation. • The County hopes that Well 13 will come on -stream in 2004. Aoft� • The hope is to tender by November 2003, and construction will follow, in time for the summer of 2004. • Mr. Braam noted some iron issues, etc. that may have to be dealt with. • Councillor Beres asked if there is a chance, when a total watering ban is in place, if new lawns can be given one hour of watering per week, to keep the roots alive. Mr. Braam explained that such a situation would be a level 2 ban. • In response to a question by Mayor Horton, Mr. Braam advised that there are no enforceable restrictions with respect to personal wells and sand points. • In response to a question by Councillor Smith, Mr. Braam confirmed that the EDA in 1995 recommended that Well 13 be constructed in 1997. • The reasons Well 13 has not been brought on line since 2000, are due to restrictions and requirements resulting from the Walkerton tragedy. • Mr. Braam confirmed that there is nothing that can be done to speed up the timeline to bring Well 13 on line. The EDA approval will take time, due to treatment requirements. • The Director of Operations requested the County to provide a report illustrating 'reserve capacity'. • Mayor Horton requested information be provided to the residents of Tillsonburg in a timely and complete fashion. • Councillor Smith agreed that conservation is good and necessary, however enjoying yards and gardens is also a form of recreation and a number of people enjoy these activities, and this should be given attention as well. • Mr. Rob Walton answered questions with respect to waste management. • Councillor Beres noted a list of 74 people who registered complaints with the Tillsonburg Customer Service Centre. • Mr. Walton noted, with respect to the Blue Box System, the Committee had taken a look at the existing systems throughout the County, and there had been changes made to all the programs. • Mr. Walton acknowledged that there have been a number of concerns. • A serious of weekly meetings have been held since last month, and concerns reported through the Tillsonburg Customer Service Centre have been discussed. County Staff and contractors have met. • It was noted that a number of multi -residences would be coming on stream for recycling. Page 3 MINUTES: Meeting for the Committee "Open Council" ,� • Mr. Walton also noted two other issues ... depot days/environment clean up days; and a compost yard waste program, to be in place this spring. • With respect to Blue Box pick-up, Councillor Smith noted that the condominiums off of Concession Street are not receiving Blue Box pick-up, and yet they receive garbage pick-up. • Mr. Walton responded that there are a few issues to be dealt with for private access properties. • He asked that Town staff pass on addresses of concern and these concerns will be looked into. • Councillor Smith noted concerns with respect to communicating changes in pick-up days/procedures for the downtown core. Mr. Walton responded that he would discuss that with Clayton Sampson. • When garbage is not picked up, it should be reported to the Tillsonburg Customer Service Centre. • Mr. Walton to communicate with the contractors and ask that they notify the County when there is un -tagged garbage in large quantities. • In closing, Mayor Horton noted that he does sit on County Council and the Steering Committee. He continues to press for a best practices study and is sure it will be forthcoming. The residents of Tillsonburg have done a good job of implementing the program. There are things that need to be ironed out, and Mayor Horton noted that Tillsonburg is relying on the County representatives in attendance at this meeting, as well as others at the County, to deal with the issues that come up. Mayor Horton expressed appreciation to the County representatives for their participating in the meeting. COMMUNITY SERVICES OPERATIONS �O' CORPORATE SERVICES 3. Potential Ferry Service Between Port Dover, Ontario and Erie, Pennsylvania D Resolution > No. 5 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT Tillsonburg Council join the Economic Development Committee in their support in principal for the proposed high speed passenger/auto/bus/ferry service between Port Dover and Erie. "Carried" 4. South End Parking Lot/Parkette D Mrs. Irene Hurley was present, and Mr. Shane Curtis provided a verbal report with respect to design of the parkette. A photograph of the proposed monument was available for viewing. Resolution > No. 6 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT the correspondence received from the Mayor's South End Task Force, dated March 20, 2003, be received and the A"'', revised plan for the South End Parking Lot/Parkette, as prepared by Town Engineering, be adopted, with the amendments as detailed in the correspondence; Page 4 MINUTES: Meeting for the Committee "Open Council" AND RESOLVED FURTHER THAT this final design be utilized for tendering processes. "Carried" INFORMATION ITEMS RESOLUTIONS 5. The New Municipal Act and Economic Development D Presented By: Mayor Horton Resolution > No. 7 Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT WHEREAS The New Municipal Act has assigned Economic Development Services exclusively to the County; AND WHEREAS the County has previously chosen to permit its lower -tier municipalities to engage in Economic Development Services; THEREFORE BE IT RESOLVED THAT pursuant to Section 111(2) and 111(3) and eft� Sections 112(2) and 112(3) of the Act, that Town Council requests County Council to enter into an agreement with the Town to authorize continuation of delivery of Economic Development Services or enact a by-law to authorize the Town of Tillsonburg to continue the delivery of Economic Development Services. "Carried" 6. Appointments to the Tillsonburg Business Improvement Area Board of Management 2003 No. 8 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT the following be appointed to serve on the Tillsonburg Business Improvement Area Board of Management 2003: - Scott Campbell - Andrew Gilvesy - David Roe - Robert T. Smith. "Carried" 7. Canadian Tire Garden Centre No. 9 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Town Council authorize the temporary location for a Canadian Tire Garden Centre, provided that a hold harmless clause be honoured, naming the Corporation of the Town of Tillsonburg in their liability r^`1 insurance coverage. "Carried" Page 5 �1 MINUTES: Meeting for the Committee "Open Council" RY-1 AWS 8. By -Law 3052 - To Amend Zoning By -Law 1994, as amended (Irene Gilvesy) D 9. By -Law 3053 - To Amend Zoning By -Law 1994, as amended (Rock Developments) D 10. By -Law 3054 - To Authorize Certain Road Closing and Land Transfers for North Park Subdivision EJ Resolution R By -Law - Closing part of Langrell Ave.. Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3052 to amend Zoning By -Law 1994, as amended (Irene Gilvesy); By -Law 3053 to amend Zoning By -Law 1994, as amended (Rock Developments); and By -Law 3054 to authorize certain road closing and land transfers for North Park Subdivision be introduced and read a first and second time and be referred to Committee of the Whole for further Aow) consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law numbers 3052, 3053, and 3054. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law number 3052 as passed in Committee without amendment. "Carried" Moved by Councillor Smith Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3052 to amend Zoning By -Law 1994, as amended (Irene Gilvesy) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED > No. 10 Moved by Councillor Beres Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed Page 6 MINUTES: Meeting for the Committee "Open Council" Session. "Carried" COMMITTEE OF THE WHOLE REPORT ADJOURNMENT > Meeting adjourned at 10:27 p.m. Approval Received: (1 of 1) Lana Verstraeten/Tillsonburg (Thursday April 03, 2003 10:49 AM) Town of Tillsonburg Page 7