030414 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
Review Access: • Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday April 14, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Committee of the Whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Iv
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> March 24, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of March 24th, 2003 be
adopted.
"Carried"
ADOPTION OF AGENDA
> No.3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of April 14th, 2003 be adopted.
"Carried"
PRESENTATIONS
'04� PUBLIC MEETINGS
1. Committee of Adjustment Application - A-02103 - Mr. Steve Cus D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, Planner, County of Oxford, reviewed the County Planning Report, as
attached.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
RP_Sn1n inn
> No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-02103 for 37 Dogwood Drive, subject to the following
condition:
1) A building permit for the new dwelling shall be issued within one year of the date of the
Committee's decision.
"Carried"
2. Committee of Adjustment Application - A-03103 - Ms. Barbara Mayer C5
rA� Presented By: Mr. Paul Michiels, Planner, County of Oxford
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MINUTES: Meeting for the Committee "Open Council"
efts Mr. Paul Michiels, Planner, County of Oxford, reviewed the County Planning Report, as
attached.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
RpcnIi finn
> No. 5
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-03103 for 3 Catalpa, subject to the following condition:
1) A building permit for the new dwelling shall be issued within one year of the date of the
Committee's decision.
"Carried"
3. Application for Zone Change - ZON 7-298 - Saugeen Acres (1999) Incorporated [j
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, Planner, County of Oxford, reviewed the report as prepared by the
County Planning Department.
Mr. Ian Shewan, of Lerners, solicitor for the applicant, appeared before Council in support
,AP� of the subject application. He also noted that the correct name of the applicant is
"Saugeen Acres (1999) Incorporated".
No other persons appeared in support of, or opposition to the subject application.
The following resolution was passed.
RpSnintinn
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg approve the attached zoning by-law amendment for the application of
Saugeen Acres (1999) Incorporated, whereby lands located at Part of Lots 22 & 23 & Part
Block A, Plan 518, in the Town of Tillsonburg, are re -zoned from 'Mobile Home Park
(RMH)' to 'Highway Commercial (C2)' to allow for a commercial lot addition.
"Carried"
DELEGATIONS
4. Oxford Regional Labour Council j
Presented By: Ms. Vira Greer, Secretary -Treasurer, Oxford Regional Labour Council
Resolution
No. 7
Moved by Councillor Lewis
,.� Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg support the efforts of the Oxford Regional Labour Council in recognizing the
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MINUTES: Meeting for the Committee "Open Council'
National Day of Mourning, and that permission be granted for the use of the Clock Tower
area April 28th, 2003 from 10:30 a.m. to 11:30 a.m.
"Carried"
Ms. Greer was directed to make arrangements with the Tillsonburg Customer Service
Centre to book the Clock Tower area for the requested date and time.
Mayor Horton indicated that he would participate in the National Day of Mourning
ceremony at the Clock Tower April 28th, 2003.
COMMUNITY SERVICES
> 5. Report from Stafford Haensli Architects RE: Tender Results for Arena Superbuild Project
Item deleted from Agenda.
OPERATIONS
6. Tender Results T2003-012 Annandale Baseball Diamond Subdrain Installation D
Presented By: Director of Operations
Resolution
No. 8
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the staff report from the Director
of Operations dated April 8, 2003 be received;
AND FURTHER THAT Tender T2003-012 - Annandale Baseball Diamond - Subdrain
Installation be awarded to George Burnett Ltd. at a cost of $22,338.05.
"Carried"
7. North Broadway Speed Limit Reduction D
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the staff report from the Director
of Operations dated April 9, 2003 be received;
AND FURTHER THAT Traffic By -Law 2997, Schedule 17, be amended to include
Broadway from North Street to the North Town Limit with a rate of speed of 60 km/h.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
emN 8. Tender T2003-010 All Season Body/Spreader Tender Results D
Presented By: Director of Operations
RP_Cnh lnn
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the staff report from the Fire
Chief/Fleet Manager dated March 25, 2003 be received;
AND FURTHER THAT Tender T2003-010 - All Season Combination Dump
Body/Spreader be awarded to Viking-Cives Ltd., Mount Forest, Ontario, for $69,728.11.
"Carried"
9. T2003-015 MT Boom Flail - Tender Results D
Presented By: Director of Operations
Resolution
> No. 11
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the staff report from the Fire
Chief/Fleet Manager dated April 2, 2003 be received;
AND FURTHER THAT the tender for the Boom Flail be awarded to Work Equipment Ltd.,
Courtland, Ontario, for the amount of $25,141.33.
"Carried"
10. Dairy Queen Request for Sign Variance D
Further to the request from Dairy Queen of Tillsonburg, the report of the Chief Building
Official was considered.
Also for reference purposes, staff reports prepared prior to the passing of the Town's
current Sign By -Law were provided...
n 91
010807 sign by-law amend.d. 010621 sign by-law amend.doc
Ms. Cindy Bratt, co-owner of Dairy Queen of Tillsonburg, appeared before Council in
support of Dairy Queen's request for signage.
Mr. Richard Epple also appeared before Council, requesting that Council give favourable
consideration to this request.
The current by-law was reviewed, discussion was held, and suggestions made.
Councillor Smith suggested the owner of the plaza, being Mr. Epple, install permanent
,meq signage, that the tenants would be able to utilize for advertising.
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MINUTES: Meeting for the Committee "Open Council"
No motion was introduced, and the item was 'tabled' until the next regular Council
'A"N Meeting, being April 28th, 2003.
The areas to be investigated prior to this item being considered again, and included in a
supplementary report to Council, include:
• parking space count -- utilization of parking spots and status quo on entire property
• definition of term 'business', as it's utilized in the sign by-law -- is the interpretation of
business one piece of property, or individual units within the plaza
• interpretation of the sign by-law
It was noted that each business is signed individually, right at the location, and it was
suggested that a photo be taken illustrating that, and that it be included in the
supplementary report.
A supplementary report to be available for Council's consideration on April 28th.
Mayor Horton noted that the sign could be left in place until Council has an opportunity to
review the addition information and supplementary report on April 28th.
CORPORATE SERVICES
11. Elgin -Middlesex Biker's Rights organization - Request for Permission to Include Tillsonburg in
Route D
Note ... The Organization is also requesting Police Escort.
(Alft� Resolution
> No. 12
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg grant the Elgin -Middlesex Biker's Rights Organization permission to include
Tillsonburg in the route for its 'Awareness Ride' May 4th, 2003;
AND FURTHER THAT the Oxford County O.P.P., Tillsonburg Detachment, be notified of
the intent and a police escort be arranged for this date.
"Carried"
INFORMATION ITEMS
12. Long Point Region Conservation Authority Minutes - February 26, 2003 D
13. Notice RE: County of Oxford - WaterlWastwater Rate Increase
F1
Rate Increases 2003 - Tillsonburq.(
Correspondence from County... 2003 Water and Wastewater Rate Increases
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MINUTES: Meeting for the Committee "Open Council"
Rate comparison spreadsheet with various scenarios... 2003 Water & Sewer Rate Impacts
RESOLUTIONS
> No. 13
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT a Special Council Meeting be held Wednesday,
April 16, 2003, to receive recommendations from the Architect and Building Committee with respect to the
proposed Tillsonburg Community Centre Arena Complex renovations.
"Carried"
BY-LAWS
14. By -Law 3053 - To Amend Zoning By -Law 1994, as amended (Rock Developments) D
F
Li
By -Law 3053... 3053.pdf
To be considered for third reading. The By -Law was given first and second
reading March 24, 2003.
15. By -Law 3054, as amended - To authorize the closing and conveyance of parts of an unopened
road allowance D
9
By -Law 3054... 3054.doc
The By -Law was given first and second reading March 24, 2003.
Note... Attached is the ad, as it appeared in The Tillsonburg News...
16. By -Law 3055 - To authorize Agreement for Tax Support Services [)
By -Law 3055... 3055.130C
This item was deleted from the Agenda for this date.
17. By -Law 3056 - To amend Zoning By -Law 1994, as amended (Saugeen Acres) D
The By -Law was given first and second reading only.
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MINUTES: Meeting for the Committee "Open Council"
18. By -Law 3057 - To amend Traffic By -Law 2997 F9
f�1
By -Law 3057... 3057.doc
The By -Law was given first and second reading only.
Rpsnlutinns
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3056 to amend Zoning By -Law 1994, as
amended (Saugeen Acres); and
By -Law 3057 to amend Traffic By -Law 2997 be introduced and read a first and second time and be
referred to Committee of the Whole for further consideration and this constitutes the first and second
reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Laws 3056 and 3057 be introduced and read a
first and second time and be referred to Committee of the Whole for further consideration and this
constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3053 and 3054 as passed in Committee without amendment.
eft\ "Carried"
roo1
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3053 to amend Zoning By -Law 1994, as
amended (Rock Developments); and
By -Law 3054, as amended, to authorize the closing and conveyance of parts of an unopened road
allowance be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign
the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
F,
CLOSED MEETING SESSION CONTINUED
> No. 14
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
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MINUTES: Meeting for the Committee "Open Council'
eo*) > Meeting adjourned at 10:35 p.m.
Approval Received: (1 of 1)
Lana Verstraeten/Tillsonburg (Tuesday April 15,
200310:48 AM)
Town of Tillsonburg
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