030714 Regular Council Meeting Minutess
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday July 14, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Community Services
Operations
Corporate Services
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Committee of the whole Report
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council Move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Councii"
0001
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
M"12
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> [jJune 16, 2003
DJuly 7, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of June 16th and July 7th,
2003 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of July 14, 2003 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
1.2002 Audited Financial Statements D.
Presented By: Doug Slade, CA - Appointed External Auditor
Mr. Doug Slade, of Millard, Rouse & Rosebrugh, appeared before Council and presented
the 2002 Financial Statements and Management Letter, as attached.
Council passed the following resolution:
Resolution
> No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Town of Tillsonburg's Audited
Financial Statements and the Management Letter for the year ended December 31, 2002
be received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
2 Ontario Provincial Police - Oxford Detachment - 2002 Annual Report [I
Presented By: Inspector Jack Goodlett and Mr. Bryce Sibbick
Inspector Goodlett, OPP, Oxford Detachment and Mr. Bryce Sibbick, Chair of the
Tillsonburg Police Services Board, appeared before Council to present the 2002 Annual
Report.
Following an opportunity for questions and comments, the following resolution was
passed.
Resolution
> No. 5
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Ontario Provincial Police,
Oxford Detachment, 2002 Annual Report be received.
"Carried"
3. Diane Chute RE: Canadian Tire Developmen#
Ms. Diane Chute, appeared before Council expressing concerns with respect to the Canadian Tire
Development, as noted in the attached correspondence...
Chute.pdf
Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the correspondence from Diane
Chute, dated July 8, 2003, be received and referred to the CAO.
"Carried"
4. Town of Tillsonburg Economic Impact Study
Presented By:
Mr. Tom Dawe, Integral Networking Solutions Inc.
Mr. Tom Dawe of Integral Networking Solutions Inc. (INT) presented to Council the 'Town
of Tillsonburg Economic Impact Study'. Copies of the study were proved to Council.
COMMUNITY SERVICES
OPERATIONS
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MINUTES: Meeting for the Committee "Open Council"
5. Tender T2003-013 Cranberry Road and Lorraine Avenue Storm Sewer [j
ewh Presented By: Director of Operations
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report from the
Director of Operations dated July 8, 2003 be received;
AND FURTHER THAT Tender T2003 - 013 - Cranberry Road and Lorraine
Avenue Storm Sewer - be awarded to Anders Contracting of Hagarsville,
Ontario at a cost of $247,977.74 subject to M.O.E. approval.
"Carried"
CORPORATE SERVICES
6. Transport Truck Parking in Municipal Lot
Presented By: CAO
't
Report RE Transport Truck Parking.p
?Oft\ The attached report, as prepared by the CAO was presented to Council.
Ms. Lucy Gaynor appeared before Council expressing here concerns.
Following discussion, the following resolution was passed.
Resolution
> No. 8
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the report of the CAO, dated June
9, 2003, regarding Transport Truck Parking in Municipal Parking Lot, be received and the
recommendations contained therein be adopted.
"Carried"
Note: It was noted that staff would canvas the adjacent neighbourhood of the
parking lot in question, within the next two weeks, to identify any other concerns of
noise resulting from the parking of transport trucks.
7. Mayor's Task Force for Southend Redevelopment - Final Report Cj
Resolution
> No. 9
Moved by Councillor Smith
Presented By: Mayor Horton
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Lewis AND RESOLVED THAT the Final Report for the Mayor's
000) Task Force for Southend Redevelopment, dated May 25, 2003, be received.
"Carried"
Note: Councillor Lewis requested that information be provided in the Minutes with
respect to source of funding for the parkette at the southend.
8. Open Burn "n
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the correspondence dated July
2, 2003 from Candice Sitts, regarding 'opening burning', be received and referred to the
Fire Chief, when appointed, for review and recommendation.
"Carried"
INFORMATION ITEMS
9 Ministry of Transportation RE: Notice of Highway Improvement D
RESOLUTIONS
> No. 11
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg accept the Offer of Purchase, as received from David Prince for 2 acres on
Clearview Drive, and that a By -Law be brought forward for three readings at the next
regular Council Meeting, scheduled for July 28th, 2003.
"Carried"
BY-LAWS
10. SOMA By -Law
Presented By: David Morris
By -Law 3065, authorizing the execution of an agreement with SOMA was given first and
second readings.
Resolutions
Moved by Councillor Smith
/0101 Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3065 to authorize the
execution of a Shareholders' Agreement with Southwestern Ontario Marketing Alliance
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MINUTES: Meeting for the Committee "Open Council"
Inc. (SOMA) be introduced and read a first and second time and be referred to Committee
,AVON of the Whole for further consideration and this constitutes the first and second reading
thereof.
RESOLVED THAT Committee do now rise and go into Committee of the Whole for the
purpose of considering By -Law number 3065.
Note: Councillor Lewis requested that articles of incorporation be available at
the meeting of July 28, 2003.
ITEMS OF PUBLIC INTEREST
> Note: With respect to the Arena Fundraising Committee, Councillor Lewis requested that a
meeting be arranged to up -date Council.
CLOSED MEETING SESSION CONTINUED
> No. 12
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
14ft� Council moved into Closed Session, reconvened into Open Session, and passed the following resolution.
No. 13
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the revised rate schedule as contained in the
Minutes of the Special Events Centre Sub -Committee of July 11th, 2002 be adopted.
"Carried"
COMMITTEE OF THE WHOLE REPORT
ADJOURNMENT
>Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Saturday July 19, 2003 03:27
PM)
Town of Tillsonburg
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