030908 Regular Council Meeting Minutes1W
.-. MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday September 8, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings.
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
/°"1 Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Page 1
MINUTES: Meeting for the Committee "Open Council"
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> Councillor Beres declared a pecuniary interest with respect to Item 6 of this Agenda... Rail Land
Fencing.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> EJAugust 25, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of August 25, 2003 be
adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of September 8, 2003 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
> Superbuild Project Up -Date
Mr. Lubomir Dzamba of Stafford Haensli Architects, Architect for the Superbuild Project, appeared before
Council to provide an up -date with respect to the status of the Project.
Mr. Dzamba advised, with regret, that the target date for first public use of the ice facilities has been
changed to November 15th.
Mr. Dzamba explained the work that remained, along with timelines.
Mayor Horton explained how disappointing it was that the original target date could not be met, and
/ank, apologized to all that will be effected.
Page 2
• MINUTES: Meeting for the Committee °Open Council"
Councillor Molnar noted that Council and staff are committed to assist user groups in finding alternative
locations until the project is complete.
Mr. Dzamba confirmed that November 15th will give use to all functional areas of the facility. There may
be minimal painting remaining.
QUARTERLY REPORTS
> 1. Community Services - Quarterly Report
Presented By: Director of Community Services
Community Services 2nd Quarter Report 2003
No. 4
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the 2nd Quarter 2003 Staff Report from the
Director of Community Services, dated July 24th, 2003, be received.
"Carried"
/0� CHIEF ADMINISTRATIVE OFFICER
> 2. Zimmer
*h
Zimmer Report.pdf
No. 5
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the Council of the Town of the Town of Tillsonburg
continue to support in principle the proposal of Hugh and Fred Zimmer to have Part of Lot 9, Concession
11 (Dereham) adjacent to the west side of Tillsonburg considered for future urban growth as part of the
Official Plan Review;
AND FURTHER request a meeting with County Staff to review the Vacant Land Study.
"Carried"
3. Golden Helmet Demonstration
OPERATIONS
4. Supply of Winter Salt 2003/2004 Tender Results 1j
r�1
Presented By: Director of Operations
Page 3
• MINUTES: Meeting for the Committee "Open Council"
r� Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the staff report dated August 6,
2003 regarding the Town of Tillsonburg/County of Oxford supply of winter salt be
received;
AND THAT the quotation for the supply of Coarse Winter Salt for the 2003/2004 season
be awarded to Sifto Salt Inc., at the price of $53.93/tonne (including taxes).
"Carried"
COMMUNITY SERVICES
5. Minutes of the Meeting of the Special Events Centre - Sub -Committee - September 3rd. 2003 111
Presented By: Director of Community Services
Sept. 3.doc booking report 2.x1: Ad.doc Terms.rtf Condensed Version.doa Parking Pass.doc
Parking Pass - Exhibitors.dc
Recommendation
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Minutes of the Special Events Centre -
Sub -Committee dated September 3, 2003 be received.
"Carried"
CORPORATE SERVICES
6. Rail Land Fencing D
/4*� FINANCE
Presented By: Director of Corporate Services
Resolution
> No. 8
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Council contract VanRybroeck
Windows and Siding to install farm fence in the seven locations identified in report
D2003-38.
"Carried"
Page 4
e
MINUTES: Meeting for the Committee "Open Council"
INFORMATION ITEMS
7 Correspondence RE: Glendale Drive/Allen Street Extensions
Jarvis & Williams.pc Rabb.pdf
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the correspondence received
from Jean Jarvis, Ken and Connie Williams, and Donovan Rabb, opposing extensions of
Glendale Drive and Allen Street, be received.
"Carried"
8. Canadian Cancer Society - Notice of Province Lottery Ej
Provided as information...
/d=� RESOLUTIONS
BY-LAWS
The following By -Laws received three readings and were finally enacted.
9. By -Law 3067 - To appoint certain Municipal Officers [
Presented By: CAO
10. By -Law 3068 - To provide for advance votes to be held prior to voting day - Election 2003 D
Presented By: Director of Corporate Services
11. By -Law 3069 - To provide for early voting and reduced hours - Election 2003 Ej
Presented By: Director of Corporate Services
12. By -Law 3070 - To amend Zoning By -Law 1994, as amended (Vanwynsberghe)
60
Page 5
MINUTES: Meeting for the Committee "Open Council"
la� El El
7-295_lifting of H.doc 7-295—removal of H_BYL.do
Resolutions
> Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3067 to appoint certain Municipal Officers,
By -Law 3068 to provide for advance votes to be held prior to voting day for the 2003 Municipal Election,
By -Law 3069 to provide for early voting and reduced hours for the 2003 Municipal Election, and
By -Law 3070 to amend Zoning By -Law 1994, as amended (Vanwynsberghe)
be introduced and read a first and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go into Committee of
the Whole for the purpose of considering By -Law numbers 3067, 3068, 3069 and 3070.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report on By -Law
numbers 3067, 3068, 3069 and 3070 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3067 to appoint certain Municipal Officers,
By -Law 3068 to provide for advance votes to be held prior to voting day for the 2003 Municipal Election,
and
By -Law 3069 to provide for early voting and reduced hours for the 2003 Municipal Election, and
By -Law 3070 to amend Zoning By -Law 1994, as amended (Vanwynsberghe)
be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same
and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 10
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
ADJOURNMENT
Page 6
6
MINUTES: Meeting for the Committee "Open Council"
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Friday September 19, 2003
10:30 AM)
Town of Tilisonburg
Page 7