030922 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
II
Review Access: • Public Private
MINUTES
Town of Tilisonburg
Meeting for the Committee "Open Council
on
Monday September 22, 2003 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
°Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Beres
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MINUTES: Meeting for the Committee "Open Council"
Seconded by Councillor Smith AND RESOLVED THAT Town Council move into Executive Closed
� Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> DSeptember 8, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the Council Minutes of September 8, 2003 be
adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
September 22, 2003 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Application for Consent - Adolf and Inez Kunkel (File #B-62103) Ej
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels, County Planner, reviewed the attached report as prepared by the
County of Oxford Planning Department.
Mr. Kunkel, the applicant, appeared before Council in support of the subject application.
No other persons appeared in support of, or opposition to, this application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
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MINUTES: Meeting for the Committee "Open Council"
Tillsonburg advise the Oxford County Land Division Committee that it is in favour of the
creation of the residential building lot at Part Lot 8, Concession 11 (Tillsonburg), proposed
by Adolf and Inez Kunkel, subject to the following conditions:
1. The County of Oxford Department of Public Works advise the Secretary -Treasurer
of the Land Division Committee that all financial requirements of the County of Oxford
with respect to provision of water/sewer services to the subject property have been
complied with. This condition can be cleared by a payment for the required service or
the entering into a Severance Agreement, where required, with the area municipality
which states that no building permit will be issued until payment is made to the
County.
2. The applicants enter into a standard Severance Agreement with the Town of
Tillsonburg, to address the concerns expressed by the Town's Manager of
Engineering, to the satisfaction of the Town of Tillsonburg.
3. The Clerk of the Town of Tillsonburg advise the Secretary -Treasurer of the Land
Division Committee that all requirements of the Town, financial, services, and
otherwise have been complied with.
"Carried"
2. Application for Consent - Gilvesy Enterprises Inc. (File #B-67/03) [j
Presented By: Mr. Paul Michiels, Planner, County of Oxford
,0"N Mr. Paul Michiels, County Planner, reviewed the attached report as prepared by the
County of Oxford Planning Department.
Mr. John Gilvesy, the applicant, appeared before Council in support of the subject
application.
No other persons appeared in support of, or opposition to, this application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg advise the Oxford County Land Division Committee that it is in favour of the
creation of the highway commercial building lot at Lots 4 & 5 and Part Lots 3, 16 and
Taylor Lane (closed), Registered Plan 578 and Part 3, Plan 41 R-6374 (Tillsonburg),
proposed by Gilvesy Enterprises Inc., subject to the following conditions:
1. The County of Oxford Department of Public Works advise the Secretary -Treasurer
of the Land Division Committee that all financial requirements of the County of Oxford
with respect to provision of water/sewer services to the subject property have been
complied with. This condition can be cleared by a payment for the required service or
the entering into a Severance Agreement, where required, with the area municipality
which states that no building permit will be issued until payment is made to the
County.
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MINUTES: Meeting for the Committee "Open Council"
2. If required, the applicants enter into a standard Severance Agreement with the
�1 Town of Tillsonburg, to address the concerns expressed by the Town's Manager of
Engineering, to the satisfaction of the Town of Tillsonburg.
3. The existing shed located east of the warehouse building be demolished or
re -located, to the satisfaction of the Town of Tillsonburg.
4. The Clerk of the Town of Tillsonburg advise the Secretary -Treasurer of the Land
Division Committee that all requirements of the Town, financial, services, and
otherwise have been complied with.
"Carried"
3. Application for Zone Change - Yorkpark Holdings Limited (ZON 7-302) CJ
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Moved Mr. Paul Michiels, County Planner, reviewed the attached report as prepared by
the County of Oxford Planning Department.
The applicant, appeared before Council in support of the subject application.
No other persons appeared in support of, or opposition to, this application.
The following resolution was passed.
P� Resolution
> No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg approve 'in principle' the application submitted by Yorkpark Holdings
Incorporated, whereby lands located in Registered Plan 41 M-143 and 41 M-144, in the
Town of Tillsonburg, are to be rezoned from 'Residential Type 1 (R1)' to Special
'Residential Type 1 (R1 -Special)' to allow a reduction in the rear yard and side yards and
to increase the maximum lot coverage to allow for an increased building envelope on the
subject properties.
"Carried"
DELEGATIONS
4 Tillsonburg & District Multi -Service Centre 'Adult Basic Literacy Program'- Request for Support
EJ
Presented By: Maureen Vandenberghe, Communications & Development Coordinator
Wendy Woodhouse, ABL Coordinator
Kim Potts, Financial Services
> No. 7
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the request from the Tillsonburg &
District Multi -Service Centre regarding support for the Adult Basic Literacy Program, be
received.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
5.2003 Municipal Accessibility Plan for the Town of Tilisonburg [I
Presented By: Mr. Gerald Parker, Consultant
In the absence of Mr. Parker, Mr. Michiels presented a general overview to Council.
Resolution
> No. 8
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the 2003 Municipal Accessibility
Plan for the Town of Tillsonburg be received and provided to the Accessibility Plan
Committee for review and recommendation, to be received at the next regular Council
Meeting of October 15, 2003.
"Carried"
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
6. Review of By -Law Regulations Pertaining to Highway Commercial Pylon Signs Ci
Presented By: CAO
Resolution
> No. 9
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the report of the CAO dated
September 18, 2003 be received;
AND FURTHER THAT the recommendation that no change be made to the current by-law
with respect to Pylon signs in Highway Commercial Zones, be adopted.
"Carried"
OPERATIONS
7. North Broadway Sidewalk and Speed Limit Reduction Request EJ
Presented By: Director of Operations
Resolution
> No. 10
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the staff report from the Director
of Operations, with respect to North Broadway Sidewalk and Speed Limited Reduction
/amb� Request, be received.
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MINUTES: Meeting for the Committee "Open Council"
8. Salted Sand Tender Results Fj
Presented By: Director of Operations
Resolution
> No. 11
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the staff report with respect to
Town of Tillsonburg/Town of Ingersoll Joint Supply of Winter Salted Sand be received;
AND FURTHER THAT the quotation for the supply of Winter Salted Sand for the
2003/2004 season be awarded to Arroc Aggregates, at the price of $16.18/tonne
(including taxes and delivery).
"Carried"
9. Newell Road Concerns Cj
Presented By: Director of Operations
Resolution
> No. 12
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Operations dated September 8, 2003 be received;
AND FURTHER THAT the reconstruction of Newell Road be referred to the 2004
business plan and budget deliberations.
"Carried"
COMMUNITY SERVICES
10. Doors Open - Request for Letter of Support and Council representation at October 22, 2003
Meetin D
Resolution
> No. 13
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the correspondence from Oxford
County Doors Open, dated August 26, 2003, be received as information.
"Carried"
11. Annandale National Historic Site Trillium Application Fj
Request for a Council Resolution supporting the Museum's application to the
Trillium Foundation
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 14
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg support the Annandale National Historic Site application to the Trillium
Foundation.
"Carried"
12. Airport Hangar Recommendation D
At the recommendation of the CAO, Item 12 was deferred to the Council Meeting of
October 14, 2003.
El El
RECOMMENDATION -HANGAR CONSTRUCTION.doc Hangar Maintenance Building.tif
Resolution
> No. 15
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT Item 12 of the September 22,
2003 Council Agenda, Airport Hangar Recommendations, be deferred to the next regular
meeting of Council, scheduled for October 14, 2003.
"Carried"
CORPORATE SERVICES
13. Rail Lands Leases
Presented By: Director of Corporate Services
Indenture.pdf Indenture2.pdf Indenture3.pdf
Resolution
> No. 16
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT Council approve the lease
agreements with Wayne Casdier, John Froese and Max Underhills' Farm Supply, subject
to a waiver being signed by Mr. Andre Versnick;
AND FURTHER THAT the resolution adopted from report D2003-38 be hereby repealed
and that Royal Fence be contracted for fencing the locations indicated in report
D2003-38.
"Carried"
14. Staff Report RE: By -Law 3071 - To Prohibit the Dumping of Refuse and Debris on Private or
Public Property [,]
Presented By: Director of Corporate Services
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 17
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the report of the Director of
Corporate Services, with respect to dumping of refuse and debris, be received, and
By -Law 3071 be brought forward for first and second reading this date.
"Carried"
STAFF DIRECTION: Resolution to be forwarded to the County of Oxford, asking for comments prior to
3rd reading. If no response is received, the by-law will be given 3rd reading consideration at the next
regular Council Meeting.
15. Town of Tillsonburg & SOMA Websites [j
FINANCE
Presented By: CAO
Resolution
> No. 18
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the correspondence from the
Tillsonburg Economic Development Committee, dated September 16, 2003, be received;
AND FURTHER THAT a dedicated staff resource be retained for a maximum of three
months to up -date the Town of Tillsonburg Economic Development website and the
SOMA website.
"Carried"
Voice data REPORT.doc
Resolution
> No. 19
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the staff report dated September
19, 2003 with respect to telephone system replacement be received and that staff be
directed to bring forward an immediate funding strategy.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
/091N INFORMATION ITEMS
17. Waste Collection Route Rationalization Proposal [j
18. County of Oxford RE: Proposed Official Plan Amendment D
19. Long Point Region Conservation Authority Minutes of July 9, 2003 11
>
RESOLUTIONS
20. Resolution RE: Council Meeting Dates [j
Presented By: CAO
Resolution
'Oft\ No. 20
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Council Meeting scheduled for
Monday, October 13th, 2003 be
rescheduled for Tuesday, October 14th, 2003, as a result of the Thanksgiving
Holiday;
AND THAT the Council Meeting scheduled for Monday, November 10th, 2003 be
cancelled, as a result of the 2003 Municipal Election being held that same
date.
"Carried"
21. Resolution RE: Designated Signing Authorities Fl
Presented By: CAO
Resolution
> No. 21
Seconded by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg hereby appoints the
following as designated signing authorities for the Town of Tillsonburg's
general banking needs:
14� Mayor Iry Horton and one of the following:
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MINUTES: Meeting for the Committee Open Council"
Chief Administrative Officer, David C. Morris; or
Director of Finance/Treasurer, Darrell Eddington; or
Deputy Treasurer, Kenneth Patterson.
"Carried"
BY-LAWS
The following by-law to be considered for first and second reading this date.
22. By -Law 3071 - To prohibit Dumping of Refuse or Waste on Town -owned Land or Private
Property Without Permission Ej
Presented By: Director of Corporate Services
Resolution
> Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law 3071 to Prohibit Dumping
of Refuse or Waste on Town -owned Land or Private Property Without Permission be
introduced and read a first and second time and be referred to Committee of the Whole
for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law numbers 3071.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
> No. 22
Moved by Councillor Beres
Seconded by Councillor Smith AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
ADJOURNMENT
> Meeting adjourned.
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MINUTES: Meeting for the Committee "Open Council"
Approval Received: (1 of 1)
Lana LundlTillsonburg (Thursday October 09, 2003
03:53 PM)
Town of Tillsonburg
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