031027 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday October 27, 2003 07:00 PM
Council Chambers
Chair: Iry Horton
Orders of the Day: Call to Order _.
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
,.N Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
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/Aft�,
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MINUTES: Meeting for the Committee "Open Council"
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> DOctober 14, 2003
No. 2
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Minutes of October 14th, 2003 be
adopted.
"Carried"
ADOPTION OF AGENDA
> No.3
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Council Agenda as prepared for the meeting
of October 27, 2003 be adopted, as amended.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application -Todd and Lisa Bauble (File #A-13/03) D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Notice of Public Meeting...
County Planning Report...
The Director of Corporate Services reviewed the report of the County Planning
Department, as attached.
Mr. Baubie, the applicant, was present in support of the application.
Mr. Baubie advised that he has no problem erecting a fence, but this won't be able to be
done until spring next year. He asked that the application be approved, with the condition
that the fence be erected.
Aal� The Director of Corporate Services spoke regarding the issue, and advised that it may not
necessarily be a 'minor variance. Mr. Michaels added that such approval would not be
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MINUTES: Meeting for the, Committee "Open Council"
eft� his recommendation, nor the recommendation of the County Planner. He noted that the
setback is being reduced, and it's a rather significant variance.
A neighbour was also present, and commented that there may be some settling when the
road is developed.
Resolution
> No. 4
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-12/03 for 1 Primrose Drive, subject to the
following conditions:
1. If required, a building permit for the proposed shed shall be obtained
within one year of the date of the Committee's decision;
2. That the height of the proposed shed shall not exceed 2.22 m (7.3 ft.) at
the peak;
3. Prior to the issuance of a building permit for the proposed shed, a wooden
privacy fence with a height of 2 m (6.56 ft.) shall be erected along the
southerly exterior lot line and connected to the dwelling, to provide visual
screening of the proposed structure, to the satisfaction of the Town;
`am\ 4. That the applicants submit a revised survey of the subject property
showing the location of the existing deck and proposed shed, and
confirmation that the maximum lot coverage is not exceeded, to the
satisfaction of the Town's Chief Building Official.
"Motion to Table by Councillor Lewis and Beres was defeated."
"Defeated"
Amended Resolution:
No. 5
Moved by Councillor Beres
Seconded by Councillor Molnar AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-12/03 for 1 Primrose Drive, subject to the
following conditions:
1. If required, a building permit for the proposed shed shall be obtained
within one year of the date of the Committee's decision;
2. That the height of the proposed shed shall not exceed 2.22 m (7.3 ft.) at
the peak;
3. A wooden privacy fence with a height of 2 m (6.56 ft.) shall be erected
along the southerly exterior lot line and connected to the dwelling, to provide
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MINUTES: Meeting for the Committee "Open Council"
?0* visual screening of the proposed structure, to the satisfaction of the Town;
4. That the applicants submit a revised survey of the subject property
showing the location of the existing deck and proposed shed, and
confirmation that the maximum lot coverage is not exceeded, to the satisfaction of the
Town's Chief Building Official.
5. Not withstanding Condition 3, the applicant may enter into an agreement
to erect a shed prior to the erection of a fence, including a guarantee that the
fence will be completed by June 30, 2004. Failing completion of the fence by June 30th,
the applicant will be given 30 days to remove the subject shed. If not removed
within 30 days, the Town will proceed to remove the shed and charge the
property owner accordingly, in like manner as taxes.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
/00*� CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
2. Tenders Results for Tender T2003-019 Snow Removal Parking Lots and Airport L)
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the report of the Roads Manager
and Director of Operations dated Tuesday, October 21, 2003 be received;
AND FURTHER THAT Tender T-2003-019 be awarded to:
Fuller Trucking (Tillsonburg) for snow plowing in the Municipal Parking Lots; and
Horvath Holdings (R.R.#6 Tillsonburg) for snow plowing at the Tillsonburg
Airport/Runways.
"Carried"
3. Temporary Road Closure Pq ft
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♦ MINUTES: Meeting for the Committee "Open Council"
Road Closure Policy 22 sept 2003.doc Road Closure policy Sept 22 2003.doc
w
F
Road Closure policy Sept 22 2003 page 2.doc BIA memo.pdf
Resolution
> No. 7
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT the staff report dated September
22, 2003 from the Director of Operations, be received;
AND FURTHER THAT the Road Closure Policy, as attached to the staff report, be
approved.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
eol� FINANCE
4. Extension Agreement — Brandon's Used Cars Inc. [j
Presented By: Director of Finance
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the staff report with respect to the
Extension Agreement with Brandon's Used Cars Inc. be received;
AND FURTHER THAT By -Law 3078 authorizing the execution of an extension agreement
under Section 378 of The Municipal Act, 2001, with Brandon's Used Cars Inc., be
presented to Council for consideration.
"Carried"
5. By-law #3079 - 2003 Hospital P.I.L. Q
Resolution
10� > No. 9
Moved by Councillor Lewis
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
6. Caboose
Seconded by Councillor Smith AND RESOLVED THAT the staff report with respect to the
2003 Hospital P.I.L. be received;
AND FURTHER THAT By -Law 3079 be presented to Council for consideration.
"Carried"
Presented By: Director of Finance
Resolution
> No. 10
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the staff report with respect to the
Caboose, dated October 22nd, 2003, be received;
AND FURTHER THAT Town staff be authorized to disburse $8,993.22 to the Tillsonburg
District Craft Guild to cover the costs of relocating and refurbishing the Caboose, the
expenditure of which is authorized out of Reserves.
"Carried"
INFORMATION ITEMS
7. Heart and Stroke Foundation - Notice of Province -wide Raffle Lottery [j
For information only...
RESOLUTIONS
> No. 11
Moved by Councillor Molnar
Seconded by Councillor Beres AND RESOLVED THAT Council approve the upgrade to
Voice Over IP for the Customer Service Centre, the Corporate Office and the Community
Centre, at a cost of $90,718, to be financed over 5 years.
"Carried"
BY-LAWS
8. By -Law 3078 - To authorize execution of a tax arrears extension agreement (Brandon's Used Car
Sales [)
Presented By: Director of Finance
9. By -Law 3079 - To Levy an Amount on a Public Hospital
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
e"&N
2003 Hospital By-law.doo
10. By -Law 3080 - To Appoint a Municipal Auditor [j
Presented By: Director of Finance
11. By -Law 3071 - To prohibit Dumping of Refuse or Waste on Town -owned Land or Private_
Property Without Permission [j
Presented By: Director of Corporate Services
12. By -Law 3072 - To Restrict Open Burning [j
By-law 3072.doc
13. By -Law 3077 - To Authorize an Encroachment Agreement (..,Pickering]
21
Encroachment By-Law.pc
Resolutions
> Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law Number 3078 to authorize
the execution of a tax arrears Extension Agreement;
By -Law 3079 to levy an amount on a Public Hospital; and
By -Law 3080 to appoint a Municipal Auditor be introduced and read for a first and second
time and be referred to Committee of the Whole for further consideration and this
constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3078, 3079
and 3080.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3071, 3072, 3077, 3078, 3079 and 3080 as passed in Committee
without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lewis AND RESOLVED THAT By -Law Number 3071 to prohibit
dumping of refuse or waste on Town -owned land or private property without permission;
By -Law 3072 to restrict opening burning;
By -Law 3077 to authorize an Encroachment Agreement (Pickering);
By -Law 3078 to authorize the execution of a tax arrears Extension Agreement;
By -Law 3079 to levy an amount on a Public Hospital; and
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MINUTES: Meeting for the Committee "Open Council"
A
?001� By -Law 3080 to appoint a Municipal Auditor be given third and final reading and the Mayor
and Clerk be and are hereby authorized to sign the same and place the Corporate seal
thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned at 8:25 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday November 18, 2003
/001� 01:10 PM)
Town of Tillsonburg
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