031208 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday December 8, 2003 07:00 PM
Council Chambers
Chair: Stephen Molnar,
Orders of the Day: Call to girder
Closed Meeting Session
.Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
.Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
Pa
CLOSED MEETING SESSION
> No. 1
?010) Moved by Councillor Smith
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council'
ih
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> [November 24, 2003
C-jDecember 1, 2003
No. 2
Moved by Councillor Smith
Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of November 24th and
December 1 st, 2003 be adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
December 8th, 2003 be adopted.
A"WN "Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - Brad and Cindy Hollister - A-17103 D
Presented By: Director of Corporate Services
Notice of Public Hearing...
Report from the County Planning Department...
In the absence of the Director of Corporate Services, the CAO reviewed the report of the
County Planning Department, as attached.
The applicants were present in support of their application.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
A"ft� Resolution
> No. 4
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MINUTES: Meeting for the Committee "Open Council"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Tillsonburg Committee
of Adjustment approve application A-17/03 for 19 Arbor Lane, subject to the following
conditions:
1. That the application be amended to reduce the requested variance to the permitted
rear yard encroachment from 6.4 m (21 ft.) to 5.8 m (19 ft.).
2. If required, a building permit for the deck shall be issued within one year of the date
of the Committee's decision.
3. That no portion of the deck which encroaches more than 1.5 m (5 ft.) into the required
rear yard shall be covered.
"Carried"
DELEGATIONS
QUARTERLY REPORTS
>2.2003 3rd Quarter Operations Services Report 6
Presented By: Director of Operations
Resolution
>No. 5
Moved by Councillor Smith
Seconded by Councillor Stephenson AND RESOLVED THAT the 3rd Quarter Report for
the Year 2003 dated November 17, 2003 from the Director of Operations be deferred to
the next regular meeting of Council, scheduled for January 12, 2004.
"Carried"
3. Quarterly Report - Corporate Services
Presented By: Director of Corporate Services and Director of Finance
El
09302003 corporate admin quarterly report.
Resolution
>No. 6
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT the Staff Report dated
November 17, 2003 regarding Corporate Services and Finance 2003 Third Quarter
Report for the Period Ended September 30, 2003 be deferred to the next regular
14011\ meeting of Council, scheduled for January 12, 2004.
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MINUTES: Meeting for the Committee "Open Council"
?Pft� "Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
4. Solid Waste - County Waste Management Long Term Strategy D
Presented By: Director of Operations
Resolution
> No. 7
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the report dated December
3, 2003 from the Director of Operations be received;
AND FURTHER THAT the County of Oxford be advised of our requirement for staff
representation on the steering committee, consultation with each local area Council and
consultation meetings with the public in each area Municipality for the future of Solid
Waste Management in the County of Oxford.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
5. Staff Report RE: Taxi By -Law D
Presented By: Director of Corporate Services
Resolution
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3082 being a by-law to
amend by-law 2995 be brought forward for enactment.
"Carried"
FINANCE
6. Final Debenture Amount D
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
Resolution
�M1 > No. 9
Moved by Councillor Smith
Seconded by Councillor Stephenson AND RESOLVED THAT the Corporation of the
Town of Tillsonburg request the County of Oxford to issue debentures for the above
works totaling $7,375,823, at a fixed term of 10 years/15 years amortization, and that the
donations from Superbuild be used to pay down the balance in 10 years.
"Carried"
7. Councillors' 1/3Tax-Free Allowance
Presented By: Director of Finance
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Smith AND RESOLVED THAT By -Law 3083 be brought
forward for enactment.
"Carried"
8.2003 Year End Reserve Allocations D
Presented By: Director of Finance
Resolution
> No. 11
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the staff report regarding 2003
Year End Reserve Reallocations be received and that the reserve allocations for 2003 be
approved as specified in the report.
"Carried"
INFORMATION ITEMS
0�
RESOLUTIONS
> 9. Resolution RE: Council Meeting - December 22nd, 2003
No. 12
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the regular Council Meeting
scheduled for Monday, December 22nd, 2003 be cancelled.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
eoo� BY-LAWS
10 By -Law 3082 - To amend By -Law 2995, being a by-law to license, regulate and govern taxicab
owners, limousine owners and drivers of motor vehicles used for hire, and for limiting the number
of taxicab licenses D(to be considered for 1 st and 2nd reading)
Presented By: Director of Corporate Services
11 By -Law 3083 - To authorize the continuation of the tax benefit to elected officials' remuneration
[j(to be considered for 1 st and 2nd reading)
Presented By: Director of Corporate Services
12. By -Law 3084 -To authorize the sale of lands to David Prince [)(to be considered for first and
second reading)
Presented By: Director of Corporate Services
13. By -Law 3085 - To authorize an agreement for the provision of tax support services D` (to be
considered for 3 readings)
Presented By: Director of Finance
Resolutions
> Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3082 to amend By -Law
2995, being a by-law to license, regulate and govern taxicab owners, limousine owners
and drivers of motor vehicles used for hire, and for limiting the number of taxicab licenses;
By -Law 3083 to authorize the construction of the tax benefit to elected officials'
remuneration;
By -Law 3084 to authorize the sale of lands to David Prince; and
By -Law 3085 to authorize an agreement for the provision of tax support services be
introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3082,
3083, 3084 and 3085.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Number 3085 as passed in Committee without amendment.
"Carried"
Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3085 to authorize
an agreement for the provision of tax support services be given third and final reading and
the Mayor and Clerk be and are hereby authorized to sign the same and place the
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MINUTES: Meeting for the Committee "Open Council"
Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
> 14. Mayor Molnar regarding appointments to Boards and Commissions
CLOSED MEETING SESSION CONTINUED
No. 13
Moved by Councillor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive
Closed Session.
"Carried"
ADJOURNMENT
> Meeting adjourned at 10:29 p.m.
AORN
Town of Tillsonburg
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday January 08, 2004
01:37 PM)
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