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040112 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public 0 Private MIN, _UT- ES Town of Tillsonburg - Meeting fbr the Committee "Open Council" on Monday January 12, 2004 07:00 PM Council -Chambers Chair. Stephen Molnar overs of the Dar- Call to Order Closed Meeting Session Disdosure of Pecuniary 1rderest or the General Nature -Thereof. Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Adminfthative-OfrIcer Operations Community Services Corporate Services Fntartce indarntation Items Resolutions By -Laws Items of Public Interest Closed Meeting Session- continued Adjournment CALL TO ORDER CLOSED MEETING SESSION > No. 1 Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES $ BUSINESS ARISING OUT OF THE MINUTES > DDecember 8, 2003 No. 2 Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT the Council Minutes of December 8th, 2003 be adopted. "Carried" ADOPTION OF AGENDA > No. 3 Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of January 12th, 2004 be adopted, as amended. "Carried" PRESENTATIONS PUBLIC MEETINGS 1. Committee of Adjustment Application A-16/03 -Michael and Darlene Papaloannou F) Presented By: Director of Corporate Services Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the County Planning Report, as attached. The applicant was in attendance. It was noted that the attached correspondence was also received with respect to the subject application. ., ad Smith Re Papaioannou CofA.F Mr. and Mrs. Brad and Judy Smith, 128 Glendale Drive, were in attendance, expressing their concerns, as outlined in their correspondence. Mr. and Mrs. Smith noted that their view is obstructed by the shed. They further commented that the shed is nice in appearance, but is too big for the lot size. Mr. and Mrs. Smith asked that the application r40i not be granted. However, if the application is granted, Mr. and Mrs. Smith asked Council to give consideration to the recommendations contained in their correspondence, as attached hereto. Page 2 MINUTES: Meeting for the Committee "Open Council" It was noted that Mr. Papaioannou had previously obtained a minor variance to permit an increase to the lot coverage for his home. Ms. Wendy Parker, 124 Glendale Drive, appeared before Council with concerns as well. She commented that someone needs to ensure that all property owners in the subdivision are aware of the rules and regulations that apply to their properties, and further that someone needs to enforce those rules and regulations. Mr. Morrison, the developer of the subdivision, was present and reiterated the situation, as he was aware. Mr. and Mrs. Smith noted that some of the sheds that had been referred to by Mr. Morrison were on much deeper lots. Following discussion, the following resolution was passed to defer a decision with respect to this application, to give the parties involved an opportunity to consider some things that may be done to resolve this matter. This item will be given Council consideration at the next regular meeting of Council, scheduled for January 26th, 2004. A final decision can be expected at that time. Resolution > No. 4 Moved by Councillor Lewis Seconded by Councillor Smith AND RESOLVED THAT the Tillsonburg Committee of /O�N Adjustment approve application A-16/03 for 130 Glendale Drive on the condition that: 1) A building permit be obtained for the existing shed within one month of the date of the Committee's decision. 2) If required, a revised building location survey shall be submitted for the property to the satisfaction of the Town's Chief Building Official. "Deferred" All members of Council were in favour of deferring the application at this time. 2. Committee of Adjustment Application - A-18/03 - David Leigh E) Presented By: Director of Corporate Services Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the County Planning Report, as attached. The applicant was present. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution f►, > No. 5 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-18103 for 54 Barker Street, subject to the following Page 3 MINUTES: Meeting for the Committee "Open Council" condition: 1) If required, that a revised survey be submitted for the subject property to the satisfaction of the Town's Chief Building Official. "Carried" 3. Application for Draft Pian of Subdivision and Zone Change Broadway Estates Inc. D Presented By: Director of Corporate Services DELEGATIONS Mr. Paul Michiels, Planner, County of Oxford, appeared before Council and reviewed the County Planning Report, as attached. Mr. Bob Morrison, the developer of the subdivision, was present. Ms. Wendy Parker, appeared with concerns. She requested to know what is happening with the subdivision, to help determine their property values. The CAO noted that a public meeting was held in 2003. At that meeting direction was given to the developer to bring forward a new plan for the northerly part of the subdivision, on the basis that a second road be brought in from Quarter Line Road, and the other part of it dealt with Glendale Drive. Glendale Drive was to be extended, but not opened, until such time as the older part of Glendale Drive could be brought up to current standards. That was the direction of Council at that time. That is what the developer has had to work with. Essentially, Glendale Drive will be constructed and barricaded and left open for pedestrian traffic only, at this time. Mayor Molnar welcomed Ms. Parker, or any other property owner in the subdivision, to make contact with the municipality to review the terms of the subdivision agreement, by contacting Mr. Paul Michiels at the Customer Service Centre, 10 Lisgar Avenue, telephone 842-9200. Mr. Lyle Ball appeared before council with concerns. It was noted that Council had 19 received Mr. Ball's correspondence, as attached. grassmere.ipg The following resolution was passed. Resolution > No. 6 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the application for Draft Plan of Subdivision and Zone Change submitted by Broadway Estates Inc. under the file of 32T-03005, ZON 7-304 be deferred until January 26, 2004. "Carried" Page 4 kd MINUTES: Meeting for the Committee "Open Council" QUARTERLY REPORTS 4.2003 3rd Quarter Operations Services Report M Presented By: Director of Operations Resolution > No. 7 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the 3rd Quarter Report for the Year 2003 dated November 17, 2003 from the Director of Operations be received. "Carried" 5. Quarterly Report - Corporate Services D Presented By: Director of Corporate Services & Director of Finance Resolution > No. 8 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated November 17, 2003 regarding Corporate Services and Finance 2003 Third Quarter Report for the Period Ended September 30, 2003 be received. "Carried" CHIEF ADMINISTRATIVE OFFICER OPERATIONS COMMUNITY SERVICES CORPORATE SERVICES FINANCE /OM\ INFORMATION ITEMS 6. Special Event Centre Upgrades F) Page 5 MINUTES: Meeting for the Committee "Open Council" Correspondence and resolution from the Economic Development Committee... Resolution No. 9 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the correspondence received from the Tillsonburg Economic Development Committee, dated November 27th, 2003, regarding Special Event Centre Upgrades be received. "Carried" 7. Ontario Visual Heritage Project for Oxford County F) Correspondence and resolution from the BIA Committee... Resolution > No. 10 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence received from the Tillsonburg B.I.A. Committee, dated December 1 st, 2003, regarding the Ontario Visual Heritage Project for Oxford County be received. "Carried" 8. Public Notice RE: Applications for Official Plan Amendment and Zone Change - Town of Tillsonburg/Bill and Eleanor Furlong (Canadian Tirel D Notice of Public Hearing (at Special Council Meeting) - January 19, 2004 at 7:00 p.m. 9. Long Point Region Conservation Authority Minutes - November 2003 D 10. Juno Beach Challenge [9 > No. 11 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence received from Durham Region regarding the Juno Beach Challenge be forwarded to the Director of Corporate Services for review. "Carried" RESOLUTIONS 11. Resolution RE: Scheduling of Special Council Meeting M Page 6 W Go MINUTES: Meeting for the Committee "Open Council" Resolution > No. 12 Moved by Councillor Lamb Seconded by Councillor Smith AND RESOLVED THAT a Special Council Meeting be scheduled for Monday, January 19th, 2004 at 7:00 p.m., to allow for a Public Hearing regarding Canadian Tire. "Carried" 12. Resolution RE: Appointment to Hydro Board n Resolution > No. 13 Moved by Councillor Lamb Seconded by Councillor Smith AND RESOLVED THAT Mayor Stephen Molnar be appointed to the Tillsonburg Hydro Board effective immediately. "Carried" 13. Resolution RE: Appointment to Long Point Region Conservation Authority D Resolution > No. 14 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Council of the Town of Tillsonburg recommend to the County of Oxford that Councillor Sam Lamb be appointed to the Long Point Region Conservation Authority for the upcoming term. "Carried" 14. Resolution to encourage the Government of Ontario to Reverse the Most Recent Tax Increase on Tobacco Products F) Resolution > No. 15 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the Corporation of the Town of Tillsonburg request that the Government of Ontario rescind the Cigarette tax increase implemented on November 24, 2003. AND FURTHER THAT the Government of Ontario commit resources to communicate with and better understand individuals who have been adversely effected by the taxation policies. AND FURTHER THAT the Government of Ontario should commit resources to encourage other industries to locate in the geographic area as an economic replacement for the decline which has taken place in the tobacco industry. Page 7 MINUTES: Meeting for the Committee "Open Council" (Ook1 "Carried" 15. Resolution RE: Appointment to Economic Development Committee Resolution > No. 16 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT Mr. Iry Horton be appointed to the Economic Development Committee. "Carried" No. 17 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT Dr. Harvey Elliott and Mr. Lyle Ball be appointed to the Economic Development Committee. "Carried" BY-LAWS 16. By -Law 3086 - To authorize the execution of an agreement with Rogers Wireless Inc. D 17. By -Law 3087 - To authorize an encroachment agreement with David Richard Langrell and Wendy Madelaine Wardell F) 18. By -Law 3088 - To Authorize Borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2004 D 19. By -Law 3089 to amend %L -Law 2053, as amended, to Authorize the Execution of an Agreement for the Construction of the Tillsonburg Town Centre - New Canadian Tire Store Resolutions Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3086 to authorize the execution of an agreement with Rogers Wireless Inc.; (0011) By -Law 3087 to authorize an encroachment agreement with David Richard Langrell and Wendy Madelaine Wardell; By -Law 3088 to authorize borrowing from time to time to meet current expenditures during Page 8 MINUTES: Meeting for the Committee "Open Council" the fiscal year ending December 31, 2004; and By -Law 3089 to amend By -Law 2053, as amended, to authorize the execution of an Agreement for the construction of the Tillsonburg Town Centre - New Canadian Tire Store be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3086, 3087, 3088 and 3089. "Carried" Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Number 3088 as passed in Committee without amendment. "Carried" Moved by Councillor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3088 to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2004 be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED ADJOURNMENT > Meeting adjourned. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Wednesday January 21, 2004 11:53 PM) 6a Town of Tillsonburg Page 9