040209 Regular Council Meeting MinutesA
MINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday February 9, 2004 07:00 PM
Council Chambers
Chair: ,Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & .Business Arising out of the
Minutes
-Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session, continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
/Oft\ Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council°
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> [jJanuary 26, 2004
[January 29, 2004
No.2
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Council Minutes of January 26th and 29th,
2004 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
February 9th, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - Mr. Rick Montgomery (File #A-01104) [�
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the County Planning Report, as attached.
Mr. Montgomery, the applicant, was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-01104 for 127 Simcoe Street, subject to the following
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MINUTES: Meeting for the Committee "Open Council"
conditions:
1) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision;
2) A revised building location survey shall be submitted for the property, to include the
location of the proposed addition, to the satisfaction of the Town's Chief Building Official.
3) The applicant shall submit a site plan amendment for approval, to the satisfaction of the
Town.
"Carried"
2. Committee of Adjustment Application - Mr. Kevin Aspden (File #A-02/04] [j
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the County Planning Report, as attached.
Mr. Aspden, the applicant, was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
e9111) Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-02/the Tillsonburg Committee of Adjustment approve
application A-02/04 for 3 John Pound Road, subject to the following conditions:
1) A building permit for the proposed condominium apartment building shall be issued
within one year of the date of the Committee's
decision.
2) A building location survey shall be submitted for the proposed condominium apartment
building to the satisfaction of the Town's
Chief Building Official.
3) That the application be amended to include a variance to reduce the required minimum
parking aisle width for the parking garage from 6 m
(19.7 ft) to 5.79 m (19 ft).
4) That the application be amended to include a variance to reduce the minimum depth of
a parking space from 6 m (19.7 ft) to 5.79 m (19 ft).
5) That the requested variance to parking space width only applies to 7 of the 42 parking
spaces to be located within the underground parking
garage. These 7 spaces shall be marked as `small car only', to the satisfaction of the
Town.
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MINUTES: Meeting for the Committee "Open Council"
6) The applicant shall submit a site plan amendment for approval, to the satisfaction of the
Town.
"Carried"
3. Site Plan Report RE: Canadian Tire F1
Presented By: Director of Corporate Services
7-97_TIL rpt.pdf
The Director of Corporate Services reviewed the County Planning Report, as attached.
Mr. Richards and other representatives from Canadian Tire were in attendance.
Mr. Baffin, representing Mr. Hector Verhoeve, appeared before Council. Mr. Baffin stated
that Mr. Verhoeve was generally happy with the north park of the development, but
offered the following suggestions:
• the location of the but be moved closer to the building
• the parkette area be increased
• the sign be moved a bit more.
No other persons appeared in support of or opposition to, the subject application.
� The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Site Plan be approved
for Canadian Tire, subject to the conditions as contained in County Report dated February
6, 2004.
"Carried"
DELEGATIONS
4. Warden Donald Woolcott
Warden Woolcott appeared before Council to introduce himself and talk about the coming year. There
was an opportunity for questions and comments from Council.
5. Long Point Rection Conservation Authority RE: Draft 2004 Budget and Business Plan AND
Notification of Date for Annual Meeting and Budget Approval F,
Presented By: Mr. J.L. (Jim) Oliver, General Manager, LPRCA
Mr. Oliver, General Manager, LPRCA, presented the attached documents.
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QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
FINANCE
6. Tillsonburg and District Curling Club RE: Request for Support [�
Presented By: Director of Finance
l"bN Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the request from the
Tillsonburg and District Curling Club, dated January 28, 2004, be received and referred to
the Tillsonburg Culture Commission for review.
"Carried"
INFORMATION ITEMS
> 7. CVA (Current Value Assessment) - Request for Support
Presented By: Director of Corporate Services
El
CVA Submission Letter.dc CVA Submission Motion.dc
S. Municipal Property Assessment Corporation RE: New Guidelines for the Release of
Assessment Data (GRAD)
MPAC.pdf
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9 Municipal Alert RE: New Deal on the Way for Ontario's Municipalities - AMO Seeks Trilateral
Agreement
AMO.pdf
RESOLUTIONS
> 10. Resolution RE: ' Step 13v Ste -The Next Step' Campaign
No. 8
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Whereas the concern for organ and tissue
transplantation was recently introduced to the Town
of Tillsonburg by the 'Step By Step Transplant Association' and Kristopher Knowles,
AND WHEREAS the Mission Statement of Step By Step is, "to heighten the level
of consciousness about the
importance of organ and tissue donation to all Canadians and people
worldwide",
AND WHEREAS, the Vision Statement is, "to see a dramatic increase in the rate
of organ and tissue donation in Canada and eventually the world",
BE IT RESOLVED that the Council for the Town of Tillsonburg endorse both the
Mission Statement and Vision Statement of the Step By Step Organ Transplant
Association,
AND FURTHERMORE that a copy of this resolution as well as a suggestion for
municipal support and assistance in Kristopher Knowles Journey, be forwarded
to all municipalities that will be visited throughout 2004.
"Carried"
BY-LAWS
l"°1 11. By -Law 3095 - To amend Zoning By -Law 1994, as amended (Yorkpark Holdings Ltd.) D
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MINUTES: Meeting for the Committee "Open Council"
1"N Comments from the County Planner...
Attached is a Zoning By-law amendment for the Yorkpark Holdings Ltd., zone
change application ZON 7-302, for Oakpark Estates subdivision, which was heard
by Town Council at their meeting of September 22nd, 2003 and approved 'in
principle' subject to satisfying engineering with respect to grading issues.
The Manager of Engineering has now indicated that any outstanding issues with
respect to lot grading can be addressed through the existing subdivision
agreement and building permit process.
Therefore, attached is the required Zoning By -Law Amendment for Council's
consideration.
12. By -Law 3096 - Connecting Link Construction F)
Presented By: Director of Operations
This By -Law contains the proposal and estimate of cost for the Engineering of Broadway
(Highway #19) - Venison Street West and Oxford Street, Pavement Rehabilitation and
Reconstruction.
Resolutions
> Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3095 to amend Zoning
By -Law 1994, as amended (Yorkpark Holdings Ltd.);
and By -Law 3096 to authorize the execution of a Connecting Link Agreement
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3095 and
3096.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Number 3096 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3096 to authorize
the execution of a Connecting Link Agreement
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
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CLOSED MEETING SESSION CONTINUED
> No. 9
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
ADJOURNMENT
Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Thursday March 04, 2004
04:01 PM)
Town of Tiflsonburg
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