040322 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of`Tillsonburg
Meeting for the Committee "Open Council"
on
Monday March 22, 2004 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary .Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
..Adoption of Agenda
Presentations
public Meetings
Delegations
Quarterly: Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting.Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
eow� Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
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MINUTES: Meeting for the Committee "Open Council"
Session.
Ao%� "Carried"
r"°1
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> FlMarch 8, 2004
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of March 8, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
> No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of March 22, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Application for Official Plan Amendment - Hickory Hills Developments Inc.
Mr. Paul Michaels, Planner, County of Oxford, appeared before Council and presented
the County Report, as attached.
The applicant, Mr. Brian Graydon, appeared before Council in support of the application.
He noted that he has made contact with neighbouring residents and had obtained their
support.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Renaud
,IMN Seconded by Councillor Patenaude AND RESOLVED THAT Tillsonburg Town Council
advise Oxford County Council that it is in favour of an application to amend the Official
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MINUTES: Meeting for the Committee "Open Council°
Plan by 1173644 Ontario Inc., to redesignate lands located at Block 21, Plan 41 M-169, in
the Town of Tillsonburg, from `High Density Residential' to `Medium Density' Residential'
with special policies to allow for the development of a 5 unit, cluster townhouse,
condominium.
"Carried"
2. Applications for Consent and Minor Variance - Margaret Bartsch
Mr. Paul Michaels, Planner, County of Oxford, appeared before Council and presented
the County Report, as attached.
Mr. Peter Leliveld appeared before Council in support of the application.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Council of the Town of
Tillsonburg advise the Oxford County Land
Division Committee that it is in favour of the application for consent and minor variance to
allow for the
?O"°1 creation of the residential building for a property located at 45 Wellington Street, in the
Town of
Tillsonburg, proposed by Margaret Bartsch, subject to the following conditions:
1. The County of Oxford Department of Public Works advise the Secretary -Treasurer of
the Land
Division Committee that all financial requirements of the County of Oxford with respect to
provision of water/sewer services to the subject property have been complied with. This
condition can be cleared by a payment for the required service or the entering into a
Severance
Agreement, where required, with the area municipality which states that no building permit
will
be issued until payment is made to the County.
2. The applicants enter into a standard Severance Agreement with the Town of
Tillsonburg, to
address the issues expressed by the Town's Manager of Engineering, to the satisfaction
of the .
Town of Tillsonburg.
3. That the existing shed on the lot to be severed be removed or relocated to the
satisfaction of the
Town of Tillsonburg.
4. The Clerk of the Town of Tillsonburg advise the Secretary -Treasurer of the Land
epft� Division
Committee that all requirements of the Town, financial, services, and otherwise have been
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MINUTES: Meeting for the Committee "Open Council"
Aft-, complied with.
"Carried"
3 Application for Minor Variance - #A-03104 - John Newton 1j
Mr. Paul Michaels, Planner, County of Oxford, appeared before Council and presented
the County Report, as attached.
The applicant, Mr. Newton, was present.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-03104 for 40 Bear Street, subject to the following
conditions:
1) A building permit be obtained for the existing shed within one year of the date of the
Committee's decision.
2) An encroachment permit be obtained for the driveway to the proposed garage.
3) A revised building location survey shall be submitted for the property to the satisfaction
of the Town's Chief Building Official, if required.
"Carried"
4. Extension of Draft Approval of Draft Approved Plan of Subdivision D
Resolution
> No. 7
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT Town of Tillsonburg Council
recommend to County Council that it is in favour of the request for extension of draft plan
approval for Plan of Subdivision 32T-00005 to extend the lapsing date for Draft Plan
Approval from March 14, 2004 to March 14, 2005.
"Carried"
DELEGATIONS
5. Rick Finnemore, Office of the Fire Marshall, Fire Protection Advisor
Mr. Finnemore presented the Certificate of Compliance to the Town of Tillsonburg for Municipal Fire
Protection Information Services (MFPIS).
6a
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MINUTES: Meeting for the Committee "Open Council"
fi Mr. Scott Campbell RE: B.I.A. Annual General Meeting and B.I.A. Board Membership D
'� Presented By: Mr. Scott Campbell
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
COMMUNITY SERVICES
CORPORATE SERVICES
7.Otter Trail Minutes D
These minutes recommend the adoption of leases with more property owners along
the former rail lands and also recommend fencing the property abutting Robert
Gregson, Rudy Garner and Fred Hermann.
Resolution
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Council of the Town of
Tillsonburg receive the Joint Otter Valley Utility Corridor and Recreation Trail Committee
Minutes of February 11, 2004 as information and the recommendations contained therein
be adopted.
"Carried"
8. Alzheimer Society RE: Tag Day - June 5, 2004 D
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the request of the
Alzheimer Society of Oxford to conduct Tag Day in the Town of Tillsonburg on June 5,
2004 be approved.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
9. Kinette Club of Tillsonburg RE: Permission to Sell Break Open Tickets Cj
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT permission be granted to
the Kinette Club of Tillsonburg to sell Break Open Tickets from the Hasty Market, located
at 86 Simcoe Street, Tillsonburg.
"Carried"
10. Tillsonburg Minor Baseball RE: Permission to Sell Break -Open Tickets D
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT permission be granted to
Tillsonburg Minor Baseball to sell Break Open Tickets from the Oxford Mini Mart, located
at 67 Oxford Street, Tillsonburg.
"Carried"
FINANCE
11.2003 Development Charges Annual Report
Presented By: Director of Finance
do reserves annual report 031104.doc
F
Revised Statement... 2003 reserve funds statement 031104.xls
Resolution
> No. 12
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff report dated March
H, 2004 regarding the 2003 Development Charges Annual Report be received and the
Treasurer be directed to file the Report with the Minister of Municipal Affairs and
Housing within 60 days after the statement has been received by Council.
"Carried"
12. GST Rebate D
00*. Resolution
> No. 13
Presented By: Director of Finance
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MINUTES: Meeting for the Committee "Open Council"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the report of the Director of
Finance dated March 15, 2004 be received and the recommendations contained therein
be adopted.
"Carried"
INFORMATION ITEMS
RESOLUTIONS
> No. 14
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the staff report dated March 19,
2004 from the Director of Community Services be received;
AND FURTHER THAT Council authorize the completion of the outstanding change orders
in the amount of $43,850.56, and approve the final construction contract price of
$6,003,106.79.
"Carried"
BY-LAWS
13. By -Law 3010 - To Licence. Regulate and Govern Adult Entertainment Parlours and Body Rub
Parlours F)
By -Law 3010 received first and second reading February 26, 2002. By -Law 3010
is now being brought before Council for further consideration and third reading.
14. By -Law 3098 - To adopt a Schedule of Fess for certain Municipal applications, services and
permit s D
By -Law 3098 was given first and second reading March 8, 2004.
15. Drainage By-law - North Park Drain [y
Schedules to By -Law 3102...
Schedule B.pdf NorthParkDrain-ScheduleA.pc
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