040413 Regular Council Meeting MinutesIAI*N
60
MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public O Private
MINUTES
Town of Tillsonburg-
Meeting for the Committee "Open Council"
on
Tuesday April 13, 2004 07`00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
6y -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
> No. 1
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT Town Council move into Executive Closed
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Afft� Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> Councillor Lamb declared a pecuniary interest with respect to Item 15 of the Agenda.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
> []March 22, 2004
No. 2
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Council Minutes of March 22, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Agenda as prepared for the Council
Meeting of April 13, 2004 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1 Application for Zone Change - Hickory Hills Developments Inc. D
Presented By: Director of Corporate Services
The Director of Corporate Services, reviewed the County of Oxford report, as attached.
The applicant, Mr. B. Graydon, was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
The following motion was passed.
Resolution
No. 4
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council of the Town of
,*ON Tillsonburg approve `in principle' the application submitted by 1173644 Ontario Inc,
whereby lands located at Block 21, Plan 41 M-169, in the Town of Tillsonburg, are to be
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MINUTES: Meeting for the Committee "Open Council"
rezoned from Special 'Residential Fourth Density (R4-6)' to Special 'Residential Third
Density (R3-23)' to allow for the development of a 5 unit, cluster townhouse,
condominium.
AND FURTHER THAT the Council of the Town of Tillsonburg approve the attached
Zoning By -Law Amendment at such time as the associated Official Plan Amendment
application (OP 11-91) has been approved by Oxford County Council.
"Carried"
2 Comments on Application for Minor Variance A-04/04 - Urbain & Dorothy Corneillie
Presented By: Director of Corporate Services
Notice of Public Hearing... CofA - Corneillie.pc
The Director of Corporate Services, reviewed the County of Oxford report, as attached.
The applicant was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
The following motion was passed.
Resolution
No. 5
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-04/04 for 126 Glendale Drive on the condition that:
1) The application be amended to reduce the requested variance to lot coverage from
33.4% to 33%, to allow for the erection of an 8.9 m2
(96 ft2) storage shed, instead of the 11.15 m2 (120 ft2) shed originally proposed.
2) A building permit be obtained for the proposed shed within one year of the date of the
Committee's decision.
3) If required, a revised building location survey shall be submitted for the property to the
satisfaction of the Town's Chief Building Official.
"Carried"
3 Comments on Proposed Amendment to TSPC 7-92 (Sobeys) - Tom Kipp, Ruchurst Farms 1i
Presented By: Director of Corporate Services
The Director of Corporate Services, reviewed the County of Oxford report, as attached.
The applicant, Mr. Kipp, was in attendance.
No other persons appeared in support of, or opposition to, the subject application.
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The following motion was passed.
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT with respect to the proposed
amendment to TSPC 7-92 (Sobeys), applicant Tom Kipp, Ruchurst Farms:
1. That the applicant enter into a site plan agreement with the Town of Tillsonburg;
2. That the site plan agreement contain a provision that states that no storage or display
of good or materials shall be located outside of
the fenced outdoor garden centre compound and the height of such goods or materials
shall not exceed the height of the fence, to the satisfaction of the Town.
3. That the site plan agreement contain a provision which states that the seasonal garden
centre may only be operated between April 1St and July 1St of any calendar year, after
which all goods and materials, structures and fencing associated with the use would be
removed from the site, to the satisfaction of the Town.
4. That the site plan agreement contain a provision, which states that the applicant will be
required to obtain a temporary building permit for the proposed greenhouse structure
each year, to the satisfaction of the Town's Chief Building Official.
5. That all the requirements of the Town with respect to water and electrical services to
the seasonal garden centre be addressed to the satisfaction of the Town.
"Carried"
DELEGATIONS
4. Crimestoppers of Haldimand, Norfolk and Tillsonburg [j
Presented By: Mr. Bev Hickey, Crime Stoppers Board Member and Ms. Lisa Wies,
Program Coordinator
Mr. Hickey and Ms. Wies appeared before Council asking for support of the application of
Crimestoppers of Haldimand, Norfolk and Tillsonburg for Trillium Funding to assist with
permanent signage advertising Crimestoppers. It is hoped that such signage could be
located at the main entrances of Tillsonburg as well as other communities across the
program's coverage area.
Ms. Wies noted that they had originally hoped the signs could be 4' by 8', however it may
be necessary to make them somewhat smaller.
The CAO noted that detailing of the signage could be firmed up at a later time, however
Council could consider a resolution supporting the initiatives of Crimestoppers and
supporting their application for Trillium Funding.
Resolution passed. Refer to Item #19 below (under 'Resolutions').
5. Kids Day International (dedicated to Children's Health, Safety & Environmental Awareness) [`�.
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Presented By: Dr. John Bureau
Dr. Bureau appeared before Council and provided details with respect to the upcoming
'Kids Day International' and his involvement with the event.
Following Dr. Bureau's presentation, Councillor Stephenson offered to assist with the
notification of this event to students and parents. Councillor Stephenson further
suggested that Dr. Bureau consider requesting the closure of Woodside for approximately
3 hours during the time of this event, for child safety purposes.
QUARTERLY REPORTS
6. Operations 2003 - 41th Quarter Report D
Presented By: Director of Operations
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the 4th Quarter Report for the
Year 2003, dated April 2, 2004 from the Director of Operation be received.
"Carried"
7 Corporate Services and Finance 2003 - 4th Quarter Report
Presented By: Director of Corporate Services and Director of Finance
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the 4th Quarter Report for the
Year 2003, dated March 1, 2004 from the Director of Corporate Services and Director of
Finance be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
8. Tender Results for Tender T2004-070 Public Work Loader D
Resolution
> No. 9
Presented By: Director of Operations
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r4� Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the report from the Fleet Manager,
dated March 18, 2004, be received;
AND FURTHER THAT the low tender bid for Tender T2004-070, which includes the
loader scale option, the extended warranty option and the trade-in option, be awarded to
Toromont Cat of London for a total cost of $141,705.30.
"Carried"
9. Tender Results for Tender T2004-068 - Unit 45 Cargo Van (Water) F)
Presented By: Director of Operations
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the report from the Fleet
Manager, dated March 23, 2004, be received;
AND FURTHER THAT the low tender bid for Tender T2004-068 be awarded to
Degroote-Hill for a total tender cost of $28,178.84.
"Carried"
10. Tender results for Tender T2004 -069 Medium Duty Cab and Truck Chassis with Sander Body
and Plow Harness
Presented By: Director of Operations
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the report from the Fleet
Manager, dated April 3, 2004, be received;
AND FURTHER THAT the bid for Tender T2004-069 be awarded to Peterbilt of Ontario,
Woodstock for a total tender cost of $183,882.70.
"Carried"
11. Tender results for Tender T2004-002 Bayham Drive - Reconstruction Highway 3 to the Railway
Tracks
T2004-002 Tender results for Bayham Drive Reconstruction, Hwy. 3 to R.R.Tracks.doc
No. 12
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT Tender T2004-002 -
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Reconstruction of Bayham Drive from Hwy. #3 to the Trillium Railway Spur Line Tracks -
be awarded to Cayuga Materials and Construction Ltd. of Hagersville, Ontario at a cost of
$266,317.44, subject to the Municipality of Bayham's approval.
"Carried"
COMMUNITY SERVICES
12. Recreation Advisory Committee Meeting March 2004 A Recommendations [j
Recommendations for Council consideration:
Motion:
It was moved by Stan Moore and seconded by Scot Bolton that Town Council be
requested to strike a Selection Committee composed of seven members as per
their usual method of committee selection and that this be done as soon as
possible. Motion carried.
Motion:
It was moved by Scot Bolton and seconded by Peter Staley that Town Council be
requested to put out advertisements for Wall of Fame nominees as per Recreation
Advisory Committee deliberations and that for 2004 only, the deadline for
nominations be extended to May 31, 2004. Motion carried.
Resolution
> No. 13
ej�,1 Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Minutes of the
Recreation Advisory Committee Meeting of March 18, 2004 be received;
AND THAT the Council of the Town of Tillsonburg strike a Selection Committee
composed of seven members, as per their usual method of committee selection, and that
this be done as soon as possible;
AND FURTHER THAT Town Staff be directed to advertise for Wall of Fame nominees as
per Recreation Advisory Committee deliberations, and that, for 2004 only, the deadline for
nominations be extended to May 31.
"Carried"
CORPORATE SERVICES
13. Variance to Fencing By -Law 3058 n
Presented By: Director of Corporate Services
Resolution
> No. 14
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council allow a variance to
Fence By -Law Number 3058, to allow a fence six and one half feet, projecting fifteen feet
into the front yard on the west side of the property known as 19 Segal Drive.
"Carried"
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14. Vehicle for By -Law Enforcement Officer
Presented By: Director of Corporate Services
Resolution
> No. 15
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the staff reported dated
March 15, 2004 regarding a vehicle for the By -Law Enforcement Officer be received for
information;
AND FURTHER THAT a small subcompact vehicle be acquired for use by the Parking
and By -Law Enforcement Officer.
"Carried"
Councillor Lewis suggested an RFP be sent out. Final decision was to tender, as well as
send out an RFP.
15. Break Open Ticket Licence Application - Tillsonburg Old Sox D
Resolution
> No. 16
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Old Sox be
granted permission to sell Break Open Tickets from the premises known as Jack's
Snooker Club, located at 9 Brock Street East, in the Town of Tillsonburg.
"Carried"
FINANCE
16.2004 Grants
Presented By: Director of Finance
Fr
grant requests report 032504.doc
grant requests 032504.xis big brothers request 032504.pdf craft guild request 032504.pdf
arras '°5
multi service request 032504.pdf upper deck request 032504.pdf
The attached staff report was discussed.
Staff and Council are looking for a process to respond to the various grant requests, trying
to keep the process as transparent and open as possible.
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Mayor Molnar opened the floor for comments from Council.
Councillor Renaud noted that he would like to see the number of people directly involved
with these grant requests, that are from this community... how many people in the
community are benefitting. Also, he would like to know if there are other communities that
are assisting with funding.
The question was asked if Council was precluded from looking at some of these grants
based on the decisions and direction of previous Councils.
The CAO responded that it would appear that 'direction' was given to adviser groups
regarding the long-term direction that the Town was going. He added that it is up to this
Council in terms of what direction Council wishes to now take.
Further discussion was held and the date of April 19th was suggested for a separate
meeting, to provide an opportunity for the various groups to make presentations to
Council. An invitation to go out from the Corporate Office to all groups that have
submitted a request.
17.2003 Remuneration and Expenses D
Presented By: Director of Finance
remuneration report. 033104.doc remuneration and expenses 040104.xis
Resolution
> No. 17
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report regarding
Remuneration and Expenses for the year ended December 31, 2003 for the Town of
Tilisonburg be received for information.
"Carried"
18.2003 Development Charges Annual Report D
Presented By: Director of Finance
Resolution
> No. 18
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report dated April 2,
2004 regarding the amended 2003 Development Charges Annual Report be received,
and the Treasurer be directed to re -file the Report with the Minister of Municipal Affairs
and Housing within 60 days after the statement has been received by Council.
"Carried"
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19 Oxford Development Charges Policy Documents
The following is being provided as information at this time. The intent is to bring this forward at the next
regular meeting of Council...April 26, 2004.
F
DC policy REPORT 032904.doc do policy 032904.doc
U HIM
Oxford Tablel -Policies Overview 23Mar04.pdf Oxford Table2-3 Policy Comparison 23Mar04.pdf
REMINDER: The Development Charges Workshop for Council and Senior Management is scheduled for
May 3rd at 3:30 in the Tillsonburg Council Chambers.
INFORMATION ITEMS
20 Information Item - Airport Advisory Committee Meeting Minutes [j
21. Information Item - Culture Commission Meeting Minutes February 2004 Ej
22 Information Item - Museum Advisory Committee Meeting Minutes - February 200 [j
23. Information Item: Library Board Meeting Minutes Ej
RESOLUTIONS
Crimestoppers of Haldimand. Norfolk and TillsonbgM
> No. 19
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Council of the Town of
Tillsonburg support the application of Crimestoppers of Haldimand, Norfolk and
Tillsonburg in their application for Trillium Funding to assist in permanent signage
advertising Crime Stoppers, to be located at the main entrances of Tillsonburg as well as
other communities across the program's coverage area.
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p„t "Carried"
BY-LAWS
24 By -Law 3105 - To prohibit the dumping of refuse and debris on private or public property D
By -Law 3105 to be considered for three readings.
25 By -Law 3106 - To amend Zoning By -Law 1994, as amended (Hickory Hills Developments Inc)
F1
Resolutions
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3105 to prohibit the
dumping of refuse and debris on private or public property; and
By -Law 3106 to amend Zoning By -Law 1994, as amended (Hickory Hills Developments
Inc.)
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
e6,61\ "Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Committee do now rise and
go into Committee of the Whole for the purpose of considering By -Law Numbers 3105
and 3106.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Committee do now rise and
report on By -Law Number 3105 as passed in Committee without amendment.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law Number 3105 to
prohibit the dumping of refuse and debris on private or public property be given third and
final reading and the Mayor and Clerk be and are hereby authorized to sign the same and
place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
/Omo� CLOSED MEETING SESSION CONTINUED
No. 20
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Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT in accordance with the Town of Tillsonburg
Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of April 13th,
2004.
"Carried"
No. 21
Moved by Councillor Patenaude
Seconded by Councillor Molnar AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
Council moved into Executive Committee at 10:16 p.m.
J
ADJOURNMENT
Council reconvened in Open Session and adjourned at 11:09 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday April 19, 2004 04:17
PM)
14 .
Town of Tillsonburg
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