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040621 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" �1 II Review Access: 0 Public C � Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday June 21, 2004 07;00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary' Interest or the General Nature. Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items. Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION No.1 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Page 1 MINUTES: Meeting for the Committee "Open Council" Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF El MINUTES & BUSINESS ARISING OUT OF THE MINUTES [`June 7, 2004 No. 2 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of June 7, 2004 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting of June 21, 2004 be adopted. "Carried" PRESENTATIONS PUBLIC MEETINGS 1 Committee of Adjustment Application - Jane Van Leeuwen & Larry Stunt D Presented By: Director of Corporate Services Notice of Public Hearing... Report from County Planning... The Director of Corporate Services reviewed the County Report, as attached, and the recommendation contained therein. The applicant was not in attendance. The Director of Corporate Services noted that, to the best of his knowledge, the conditions were acceptable to the applicant. Mr. Coutts, a neighbour at 313 Broadway, appeared before Council. He noted that he did not oppose the application, however had concerns with respect to the height of the fence. Dialogue was encouraged between the interested parties, to come to a resolution. Councillor Lewis made a motion to defer the application, however there was no seconder. Page 2 MINUTES: Meeting for the Committee "Open Council" /0*1� No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 4 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-14/04 for 317 Broadway, subject to the following conditions: 1) That the applicant submit a copy of the revised building location survey for the property to the Town, to the satisfaction of the Chief Building Official; 2) That a building permit be obtained within 1 year of the date of the Committee's decision. 3) That construction of the proposed deck and privacy screening be completed within 2 of a building _ _..._.�..................,:{.., ouilding Official. 41 T;- 2 ;� �1 �4 CC- CK approximately 1.22 m (4 ft) in height, to the ig t.} high, lattice privacy screen be affixed to the top of ,uie, for a total height of approximately 2.44 m (8 ft), to the satisfaction of the Chief Building Official. 6) That the proposed deck be enclosed by solid wood boards, applied diagonally from ground level to the top of the deck, to the satisfaction of the Chief Building Official. 7) That a fence be erected and maintained on the subject property in accordance with the requirements for outdoor swimming pools and the Town's fencing By-law, to the satisfaction of the Chief Building Official. 8) No goods or materials shall be stored between the existing chain link fence and the back of the finished deck, along the southerly lot line. 9) That any relocation of the existing storage shed on the property be in compliance with the required 1.2 m (3.93 ft) rear yard setback. "Carried" 2 Committee of Adjustment Application - Bamford/4ehm Developments Inc. D Presented By: Mr. Paul Michiels, Planner, County of Oxford The Director of Corporate Services reviewed the County Report, attached report, and the recommendation contained therein. The applicant, Dr. Oehm, appeared before Council in support of the subject application. No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 5 Moved by Councillor Stephenson Page 3 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of Adjustment approve application A-15/04 for 80 Bridge Street, subject to the following conditions: 1) That the applicant obtain an approved site plan from the Town of Tillsonburg for the proposed development; 2) That a building permit be obtained for the proposed apartment building within one year of the date of the Committee's decision. "Carried" DELEGATIONS 3. County Solid Waste Management - Steering Committee Strategy Presentation 11 Presented By: Warden Don Woolcott and Rob Walton, County of Oxford Warden Don Woolcott and Mr. Rob Walton, Director of Public Works, County of Oxford, attended, as well as Mr. Clayton Sampson. -,­, entation regarding the County of Oxford Solid Waste Management Strategy process was delivered to Council. F Solid Waste presentation June July 2004.ppt • Following the presentation, there was an opportunity for questions and comments. • In response to a question from Councillor Lamb, Mr. Walton confirmed that there are six municipalities using waste management, and two have their own pick-up. • South-West Oxford is the only one that doesn't have bi-weekly recycling, as there is no advantage. Otherwise, basically, this service is the same throughout the County. • The issue of private property and alleys not being serviced was also pointed out to the County representatives. • Deputy Mayor Smith noted his dissatisfaction with the service, as there were not these problems before the County took it over. • Councillor Renaud supported Deputy Mayor Smith's comments. • Deputy Mayor Smith questioned if there was an estimated cost for the consultant. • Mr. Walton responded that $50,000 was budgeted, however suggested that it would likely cost approximately half that, considering the way the peer review was proceeding. • It was noted that recycling needs to be at the same frequency as solid waste collection. • Councillor Renaud noted his concern with the bag tags as well. County staff were asked if the bag tags were actually having an effect on reducing the amount going to the landfill. He requested a report illustrating that bag tags are reducing garbage. • Mr. Walton responded that there was a report, and results indicated there was a reduction. • Councillor Renaud noted his frustration, as the whole issue seems to be too complicated, and a consultant shouldn't have to be hired to identify the best demonstrated practices. He further commented that we now seem to have two classes of service...one for private property ... and another for individual residences. He added that this is unacceptable. • In response to a question from Councillor Stephenson, Mr. Walton advised that there will be public hearings held. Page 4 MINUTES: Meeting for the Committee "Open Council" /Pft� • Mayor Molnar emphasized that there is a lot of frustration. He noted that there had been a complete 'buy in' that no one would 'buy in' until a best practices study had been completed. • He added that we will continue to work as a municipality to find ways to correct situations that have been agreed to at County Council, but we do believe there is an opportunity to find a best practice. While we continue to work towards finding a resolution, we all need to be part of the team to find the best solution. • Warden Woolcott expressed his appreciation to Mr. Walton for his presentation, and to Tillsonburg Council and staff for their questions and comments. He added that he would welcome any further comments and emails. QUARTERLY REPORTS CHIEF ADMINISTRATIVE OFFICER OPERATIONS 4. Public Works- Parks Shop Proposed Implementation Plan D Presented By: Director of Operations Resolution > No. 6 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director of Operations dated June 16, 2004, regarding the Public Works -Parks Shop Proposed Implementation Plan, be received. "Carried" COMMUNITY SERVICES 5. Community Centre - Program Update Ej Powerpoint Presentation 6. Cemetery ystem Presented By: Director of Community Services List of References: Mount Pleasant Cemetery - London Town of Halton Hills - 2 large cemeteries, plus Heritage Cemeteries Town of Iroquois Falls- 2 small cemeteries Groveside Cemetery -Whitby City of Sudbury Haldimand County Page 5 MINUTES: Meeting for the Committee "Open Council" /am#" Barrie Union Cemetery Resolution > No. 7 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Director of Community Services on Cemetery System be received, and that staff be authorized to proceed with the purchase of the Stone Orchard Software and mapping, with costs not to exceed $10,000 in calendar year 2004, with balance due, budgeted and paid in the 2005 Budget. "Carried" CORPORATE SERVICES 7. Pesticide Report - July 12, 2004 F) The Pesticide Report will be brought forward to Council on July 12, 2004. FINANCE 8. Victoria Day Fireworks Display [j Presented By: Director of Finance Resolution > No. 8 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the report dated June 11, 2004 with respect to the Victoria Day Fireworks Display be received for information. "Carried" INFORMATION ITEMS 9 Station Arts Centre - Appreciation for 2004 Grant D For Council's information... 10 Upper Deck Youth Centre RE: Appreciation for 2004 Grant Uj For Council's information... 11 Minister of Municipal Affairs and Housing RE: Planning Reform D. "Ontario Municipal Board Reform - Planning Reform Initiatives - June 2004" booklets are available from the Council Coordinator. Page 6 MINUTES: Meeting for the Committee "Open Council" 12. Ontario Strategic Infrastructure Financing Authority RE: 2004-05 Municipal Infrastructure Renewal Loan Program F1 For Council's information... RESOLUTIONS BY-LAWS 13 By -Law 3115 - To amend Zoning By -Law 1994, as amended (Boersma) Fj(three readings) Resolutions > Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3115 to amend Zoning By -Law 1994, as amended (B oersma) be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Smith ,sem Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go _ into Committee of the Whole for the purpose of considering By -Law Number 3115. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Number 3115 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law Number 3115 to amend Zoning By -Law 1994, as amended (Boersma) be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED > No. 9 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT in accordance with the Town of Tillsonburg r'1 Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of June 21, 2004. "Carried" Page 7 MINUTES: Meeting for the Committee "Open Council" 10� No. 10 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carrried" ADJOURNMENT Meeting adjourned. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Monday July 12, 2004 04:21 PM) Town of Tillsonburg Page 8