041122 Regular Council Meeting Minutes_ -MINUTES: Meeting for the Committee "Open Council"
L
I Review Access: • Public O Private
DELEGATIONS
4.30 - 5:30 p.m.
1. Strategic Development Plan
Presented By: Mr. Andy Lubinsky
Page 1
.IM
MINUTES: Meeting for the Committee "Open Council"
>
CLOSED MEETING SESSION
No. 1
Moved by Councillor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DNovember 8, 2004
No. 2
Moved by Councillor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Council Minutes of November 8, 2004 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT the Agenda as prepared for the Council Meeting of
November 22nd, 2004 be adopted.
"Carried"
PRESENTATIONS
2. Presentation of Volunteer Recognition Award to Mr. Robin Barker -James
PUBLIC MEETINGS
3. Committee of Adjustment Application -Steve Cus Construction (A-18104) Ej
Notice of Public Hearing...
eovk\ «o
Report from County Planning... A-18-04-TIL.pdf
Page 2
MINUTES: Meeting for the Committee "Open Council"
The Director of Corporate Services reviewed the County Planning Report, as attached.
No persons appeared in support of, or opposition to, the subject application.
The following motion was passed.
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-18104 for 8 Primrose Drive, subject to the following
condition:
1) A building permit for the proposed dwelling shall be obtained within one year of the date
of the Committee's decision.
"Carried"
DELEGATIONS
4. Municipal Property Assessment Corporation Delegation
Tillsonburg Nov 22 2004.pg
Presented By: Terry Day
5. Municipal Tax EquityDele action C)
Tillsonburg final.pol
QUARTERLY REPORTS
6. Fire Chief 2004 Third Quarter Report
Fire Services Third Quarter Rep 04.d
Resolution
> No. 5
Presented By: Carla Nell
Presented By: Fire Chief Parsons
Page 3
MINUTES: Meeting for the Committee "Open Council"
Ask, Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Third Quarter Report for the
year 2004 from the Fire Chief be received;
AND FURTHER THAT the Platoon Response Model deployed, in Operation Rolling
Thunder, to Tillsonburg Fire Services, be adopted as a standard practice.
"Carried"
7. Up -Date RE: Emergency Management Program
Presented By: Fire Chief Parsons
Emerg Mgmt 3rd Quarter repor.d
No. 6
Moved by Councillor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT Council receive the report, as
prepared by the Emergency Planner;
AND FURTHER THAT a By -Law establishing the Tillsonburg Emergency Management
Program be brought forward for Council's consideration at the regular Council Meeting of
December 13, 2004.
"Carried"
em� CHIEF ADMINISTRATIVE OFFICER
8. Tillsonburg Tri -County Agricultural Society - Request for Approval RE: Capital Improvements,
funded by Trillium Grant F)
Presented By: CAO
OPERATIONS
A"°\
Resolution
> No. 7
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence, dated
November 16, 2004, from the Tillsonburg Tri -County Agricultural Society regarding capital
improvements be received;
AND THAT approval be granted to the Tillsonburg Tri -County Agricultural Society to
proceed with the improvements, as detailed in their correspondence, and funded by the
Trillium Grant of $75,000;
AN FURTHER THAT all renovations be reviewed by the Facilities Manager through the
Department of Community Services.
"Carried"
Page 4
MINUTES: Meeting for the Committee "Open Council"
COMMUNITY SERVICES
CORPORATE SERVICES
9. Dairy Queen Sign Variance Request F)
From Council Meeting of November 8, 2004:
11. Dairy Queen Sign Variance Request
Resolution from November 8, 2004:
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Dairy Queen Sign
Variance request be postponed to the November 22nd, 2004 Council Meeting.
"Carried"
Resolution
> No. 8
Moved by Councillor Renaud
Seconded by Councillor Stephenson AND RESOLVED THAT Council approve in principle
the second pylon sign, conditional upon:
1) removal of the existing Mufflerman sign;
2) property site plan being submitted to the Town's Building Department; and
3) being decommissioned prior to the erection of the sign subject to this application.
"Carried"
10. Nevada License Application d
Presented By: Michael Graves
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Council approve the
Nevada Licence application for the Reflections in Light Group to be held at Kari's Cafe
& Eatery, 594 Broadway, Tillsonburg.
"Carried"
FINANCE
11.2004 Hospital Levy D
Presented By: Director of Finance
Page 5
MINUTES: Meeting for the Committee "Open Council"
Resolution
` > No. 10
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the report of the Revenue
Manager, through the Director of Finance, dated November 17, 2004, regarding
the 2004 Hospital Levy be received and the recommendation contained therein be
adopted.
"Carried"
INFORMATION ITEMS
12. Cemetery Advisory Committee Meeting Minutes - November 16,200 D
13. County of Oxford - Up -Date D
Presented By: Mayor Molnar
RESOLUTIONS
No. 11
_ Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Insurance firm of Frank
Cowan Company Limited be appointed to provide
the Town's insurance services for the term commencing December 31, 2004,12:01 a.m.
"Carried"
No. 12
Moved by Councillor Renaud
Seconded by Councillor Lamb AND RESOLVED THAT, in accordance with the Town of
Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the
Council Meeting of November 22, 2004.
"Carried"
BY-LAWS
14. By -Law 3127 - To Authorize a Facade Improvement Loan (Escapes
Presented By: Michael Graves
15. By -Law 3128 - To Adopt a Health and Safety Policy
3128 - 2004 Health and Safety policy bylaw.i Health Safety Policy 112204.dc
Page 6
MINUTES: Meeting for the Committee "Open Council"
16. By -Law 3131 - To Authorize a Franchise Agreement with Union Gas [j
2004 Hospital By-law draft.dc
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3133 to Levy an amount
on a Public Hospital for 2004
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Number 3133.
"Carried"
Moved by Deputy Mayor Smith
pr..� Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3127, 3128, 3131 and 3133 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3127 to Authorize a
Facade Improvement Loan (Escapes);
By -Law 3128 to Adopt a Health and Safety Policy;
By -Law 3131 to Authorize a Franchise Agreement with Union Gas; and
By -Law 3133 to Levy an Amount on a Public Hospital for 2004
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive
Closed Session.
"Carried"
Page 7
WINUTES: Meeting for the Committee "Open Council"
1 -
ADJOURNMENT
Meeting adjourned.
...... . .... ...... . ... .... ...... .. . ... . ........... . ............. . .. ..... ............ I .. .................. .
Town of T111sonburg
Approval Received: (1 of 1)
Lana Lund[Tillsonburg (Monday December 13, 2004
03:13 PM)
Page 8