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050314 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" II !low, Review Access: • Public C Private �1 MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday March 14, 2005 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary. Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda P t CALL TO ORDER resen OL V"* Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. #M%N "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES [February 28, 2005 No. 2 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of February 28, 2005 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting of March 14, 2005 be adopted. "Carried" � PRESENTATIONS PUBLIC MEETINGS 1.2005 Budget D 2005 Draft Budqet.pp • The Director of Finance presented the 2005 Draft Budget, as attached. • No one attended the Public Meeting to comment regarding the Draft Budget. • Council proceeded with discussion. • Councillor Stephenson questioned if the debt amount as presented is normal. • The Director of Finance responded that he had no concerns with the amount. It is well within the limit. • Councillor Lamb had questions regarding the proposed service realignment. He asked, if some of the services were reinstated, how much of a financial impact it would have on the budget. (ie: youth programs, health club, squash courts, etc.) The Director of Finance responded. • Councillor Lewis noted infrastructure needs to be replaced over time. We need to make provision for that. We will be looking at 4 or 5% increases for the next few years. • Councillor Renaud commented that the Province and County have both made decisions that have forced the Town's hand. We have to plan for the future. We have a strong and vibrant downtown. We have the privilege of quarterly up -dates throughout the year, and if we find ourselves in a financial position whereas some of the service realignments can be reconsidered, that will be done. • Deputy Mayor Smith commented regarding the use of reserves for operations and how that concerns him. He noted that he is not 100% satisfied with the draft budget as presented. He is disappointed in some areas, that there wasn't more done. Page 2 14� 6Q • MINUTES: Meeting for the Committee "Open Council" • The Director of Finance responded that he shares those concerns with respect to reserves. There will be a thorough review when projects come before Council. • The following resolutions were passed. • • No.4 • Moved by Councillor Lewis • Seconded by Councillor Stephenson AND RESOLVED THAT the mini -ice pad revenues be contributed to Arena Superbuild Repayment reserves. • "Carried" • • No.5 • Moved by Councillor Lewis • Seconded by Councillor Stephenson AND RESOLVED THAT: • a) surplus from prior years be contributed to reserves; and • b) accumulated reserve funds be used to offset any prior year deficits. • "Carried" • • No.6 • Moved by Councillor Renaud • Seconded by Councillor Patenaude AND RESOLVED THAT 10% of all revenue from future corporate industrial land sale transactions be forwarded to a Council -directed reserve account for the enhancement of future economic growth strategies and local strategic planning initiatives. • "Carried" • • No.7 • Moved by Councillor Stephenson • Seconded by Councillor Lewis AND RESOLVED THAT the 2005 Business Plans and Draft Budget be adopted. • "Carried" DELEGATIONS 2. Tree Advisory Committee Annual Report Presented By: Shane Curtis, Chair • Members of the Tree Advisory Committee attended the Council Meeting. Shane Curtis, Chair of the Committee, reported. • He discussed By -Law 3135 and the Committee's recommendations contained in the By -Law. • There is a temporary ban on ash trees. • Austrian pine trees have been effected by a blight, which is almost impossible to cure. Infected areas need to be cut and debris removed to a site where it can be burned ... not composted. This variety of tree has been placed on a temporary ban list until a cure has been found. The disease does not spread to other pines. • Another tree under scrutiny is the Norway Maple. There is a temporary ban. • Goals of the Committee are to inventory trees in the Town; and public education. • The Tree Committee can be contacted through the Customer Service Centre. Committee Member(s) will respond in writing or in person. QUARTERLY REPORTS 3.2004 Operations Services 4th Quarter Report D Presented By: Director of Operations Page 3 MINUTES: Meeting for the Committee "Open Council" Resolution > No. 8 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the 4th Quarter Report for the Year 2004 dated March 7, 2005 from the Director of Operations be received. "Carried" 4.2004 Fire Services $ Emergency Management 4th Quarter Report Presented By: Fire Chief Fourth Quarter Report 2004.d Resolution > No. 9 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the 4th Quarter Report for the Year 2004 from the Fire Chief be received. "Carried" CHIEF ADMINISTRATIVE OFFICER /0*'1 5. Corporate Strategic Plan/Service Review Corporate Strategic Plan and Service Review Proposal.doc OPERATIONS Presented By: CAO ©! Corporate Revlew2.doc Service Review pamphlet.pdf Resolution > No. 10 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Staff report dated March 9, 2005 be received. "Carried" 6._ Salt Management Plan and Winter Maintenance Level of Service D Presented By: Director of Operations Resolution > No. 11 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT Town Council adopt the Salt Management Plans, along with the Winter Maintenance Level of Service, as Page 4 51111-21 MINUTES: Meeting for the Committee "Open Council" contained in the Staff report dated February 21, 2005. "Carried" COMMUNITY SERVICES CORPORATE SERVICES FINANCE 7.2004 Public Sector Salary Disclosure D Presented By: Director of Finance Under the Public Sector Salary Disclosure Act, 1996, the Municipality is required to disclose annually the names, position, salaries and taxable benefits of employees who are paid $100,000 or more in a year. The following disclosure was faxed to the Ministry March 7, 2005, indicating that there were no employees in 2004 paid a salary of $100,000 or more. INFORMATION ITEMS 8. EMO (Emergency Management Ontario) Certificate EMA-Municipalities Submission of all documen 9. Information Item: Culture Commission Meeting Minutes February 22.2005 D 9 10. County of Oxford RE: Simcoe Street Road Widening D E 11. County of Oxford Water and Wastewater Rate Increases Page 5 MINUTES: Meeting for the Committee "Open Council" [Albc County.pdf Oxford County Water & Wastewater Rate/Charge Changes. Water: increase 5% County Wide Regulation 170 upgrade program in addition to all other charges: $.07 /cubic metre or $ 5.00 /month/customer flat rate. Wastewater: increase from 95% to 100% To see complete charges open link below: Look under what's new: Public Works: Water/wastewater/Notice of Rate Charge Changes 12. Long Point Region Conservation Authority 1) Approved 2005 LPRCA Budget and Municipal Levy 2) Audited Financial Statements for 2004 RESOLUTIONS 13. Resolution to Re -schedule Council Meetings of March 28th and June 13th, 2005 Resolution > No. 12 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the following Council Meetings be re -scheduled as follows: • Monday, March 28, 2005 be re -scheduled to Tuesday, March 29, 2005, due to Easter Monday; and • Monday, June 13, 2005 be re -scheduled to Monday, June 6, 2005, due to the annual AMCTO Conference. "Carried" BY-LAWS 14. By -Law 3135 - Tree By -Law (third reading) Presented By: Michael Graves 3135.doc 15. By -Law 3147 - To Amend Zoning By -Law 1994, as amended (Brandon's Used Cars) (third reading) Page 6 MINUTES: Meeting for the Committee "Open Council" 7-311.pdf 16. By -Law 3149 - To Appoint an Acting CBO (three readings) Presented By: Director of Finance 3149.doc Resolutions Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3149 to appoint an acting Chief Building Official be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Number 3149. "Carried" Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report /001� on By -Law Numbers 3135, 3147 and 3149, as passed in Committee without amendment. "Carried" P"1 Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3135 to authorize the implementation of a tree policy in and for the Town of Tillsonburg; By -Law 3147 to amend Zoning By -Law 1994, as amended (Brandon's Used Cars); and By -Law 3149 to appoint an acting Chief Building Official be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST > Councillor Renaud provided the following comments... Round table comments - Councillor Renauc Councillor Stephenson promoted the Knights of Columbus' Community 50150 Weekly Lottery, with proceeds going to community projects. Mayor Molnar reminded everyone of the'Public Information Meeting for the Building and Development Industry', scheduled for Thursday, March 17th at 7:00 p.m. at the Special Events Centre. CLOSED MEETING SESSION CONTINUED Page 7 MINUTES: Meeting for the Committee "Open Council" P'1 No. 13 Moved by Councillor Renaud Seconded b Councillor Patenaude AND RESOLVED THAT, in accordance with the Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of March 14, 2005. "Carried" No. 14 Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Council moved back into Open Session and adjourned. ADJOURNMENT Deputy Mayor Smith and the Director of Finance, D.Eddington, left the meeting following Item 1, due to illness. Council adjourned at 11:50 p.m. > Approval Received: (1 of 1) Lana Lund/Tillsonburg (Wednesday March 23, 2005 01:47 PM) Town of Tillsonburg Page 8