050912 Regular Council Meeting Minutes.e"
IL MINUTES: Meeting for the Committee "Open Council"
Review Access: • Public : J Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday September 12, 2005 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
lamw� Moved by Deputy Mayor Smith
Seconded by Councillor Lewis AND RESOLVED THAT Town Council move into Executive Closed
Session.
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eon* "Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[j and [jAugust 8, 2005
[jAugust 29, 2005
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of August 8th and 29th,
2005 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of September 12th, 2005 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Committee of Adjustment Application - J.E. Bearing Ltd. WA07-05) [y
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the subject application, and report from the
County of Oxford Planning Department, as attached.
Mayor Molnar noted that the applicant was enroute to attend the Council meeting,
however had not arrived.
No persons appeared in support of, or opposition to the subject application.
The following resolution was passed.
Resolution
> No. 4
'� Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
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01"%N Adjustment approve application A-07105 for 68 Spruce Street, subject to the following
conditions:
1) A building permit for the proposed addition shall be obtained within one year of the date
of the Committee's decision;
2) That a revised building location survey, showing the dimensions and location of the
proposed addition, be submitted to the satisfaction of the Town's Chief Building Official;
3) That the applicant's obtain approval from the Town of Tillsonburg for the required site
plan amendment to address site related design issues such as grading, drainage, parking landscaping
etc.; and
4) The approved minor variance shall only apply to the industrial building addition as
proposed by this application.
"Carried"
2. Committee of Adjustment Application -Blaine Tye (#A10-05) D
Presented By: Director of Corporate Services
The Director of Corporate Services reviewed the subject application, and report from the
County of Oxford Planning Department, as attached.
The applicant's wife was in attendance.
No other persons appeared in support of, or opposition to the subject application.
It was noted that a survey would be forthcoming, as requested in Condition 4 of the
proposed resolution.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-10105 for 29 Bidwell Street, subject to the following
conditions:
1) The variance shall only apply to the renovation and enlargement of the existing
dwelling being proposed by this application;
2) That the applicant's submit a lot grading plan to demonstrate that the proposed
development will conform to the Town's grading standards and criteria, to the satisfaction of the Town.
3) A building permit for the proposed renovation and enlargement shall be obtained within
one year of the date of the Committee's decision; and
4) A building location survey showing the location of the existing dwelling and proposed
addition shall be submitted to the satisfaction of the Town's Chief Building Official.
"Carried"
3. Committee of Adjustment Application - AQoston (#A11/05)
Presented By: Director of Corporate Services
140� The Director of Corporate Services reviewed the subject application, and report from the
County of Oxford Planning Department, as attached.
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The applicant was present in support of the application.
The property owner of 5 Prospect was present, and opposed the application, based on
safety concerns (i.e. fire) and devaluation of her property. She noted that there would be
only 1.6 inches between the edge of the proposed structure and her property.
Discussion was held with respect to other possibilities of locating the structure.
It was noted that construction of this project began prior to approval by Council. A
building permit had not been applied for prior to laying of the cement slab. Staff confirmed
that additional fees were applied to the fees, as required for after -the -fact applications
The CAO recommended a deferral, to allow for subsequent discussion with the applicant,
and to review the application.
The following resolution was deferred.
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-11105 for 15 Broadway, subject to the following
conditions:
1) That the proposed detached garage shall be limited to one storey, have no access from
the westerly side and be restricted to the parking of vehicles and accessory storage to serve permitted
uses on the property;
x ft1 2) That the applicant obtain approval from the Town of Tillsonburg for the required site
plan to address site related design issues such as grading, drainage, parking, landscaping etc. and
3) That the applicant shall obtain a building permit for the proposed detached garage
within one year of the date of the Committee's decision.
"DEFERRED"
DELEGATIONS
4. It's For Everyone Campaign - UP -Date
Presented By: David Demeyere, Chair, It's For Everyone Campaign
Councillor Renaud provided an up -date, as Mr. Demeyere was unavailable.
QUARTERLY REPORTS
5. Community Services Second Quarter Report r)
Resolution
> No. 7
eaftft� Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the second quarter report for
Community Services be received.
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ell*,\ "Carried"
6. Fire Services Second Quarter Report
1
Fire Services 2nd Quarter Report to Council 200
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the second quarter
report for Fire Services be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
,JON 7. Salt Tender 2005 2006 F1
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the quotation for the supply
of Coarse Winter Salt for the 2005/2006 season be awarded to Sifto Salt Inc., as per the
above price of $59.95/tonne (including taxes & F.O.B.).
"Carried"
8. Proposed COMRIF - Intake 2 - List of Project
ProposedCOMRIF Intake 2 List of Project:
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the
Director of Operations dated August 31, 2005 be received;
AND FURTHER THAT the Proposed COMRIF Intake 2 list (attached to the
Report) be approved to make application for funding.
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$00� "Carried"
/4ftN
9. St. John's Anglican Church RE: Request for Road Closure
St Johns Anglican Church.p
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Councillor Lewis AND RESOLVED THAT the request received from St.
John's Anglican Church, for a temporary road closure September 25th, 2005, be
approved.
"Carried"
COMMUNITY SERVICES
10. Museum Advisory Committee Meeting Minutes [j
For information only.
11. Recreation Advisory Committee Meeting Minutes August 4. 2005 D
For information only.
CORPORATE SERVICES
12. Brookside Subdivision Phase II
L
Brookside MEMORANDUM.di bylaw317713rookside Subdivisionx
Brookside Phase II subdivision Agreemer
Resolution
> No. 12
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the report of the Director of
Corporate Services regarding Brookside Subdivision Phase II, dated September 7, 2005,
/0*&N be received, and a by-law be brought forward for Council's consideration.
"Carried"
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13. Bin Brothers/Big Sisters of Ingersoll. Tillsonburg & Area RE: Request for Permission to Use
Sidewalk - September 17, 2005 D
Resolution
> No. 13
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the correspondence
received from Big Brothers/Big Sisters of Ingersoll, Tillsonburg and Area, requesting
permission to use the sidewalk in front of the Town Centre Mall September 17th, 2005, be
approved.
"Carried"
FINANCE
14. Community Livina Tillsonbura RE: 50th Anniversary Reunion - September 17, 2005 - Request
for Financial Support 6
Resolution
> No. 14
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND
from Community Living Tillsonburg,
Reunion, be received.
"Carried"
RESOLVED THAT the correspondence received
requesting financial support for their 50th Anniversary
NOTE: Please also refer to Resolution No. 18 below.
15. The Victoria Cross Tattoo Committee (The Royal Canadian Lesion Tillsonbura) RE: Request
for Financial Support FI
Resolution
> No. 15
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the correspondence
received from The Victoria Cross Tattoo Committee, of the Royal Canadian Legion,
requesting financial support, be received.
"Carried"
NOTE: Please also refer to Resolution No. 19 below.
INFORMATION ITEMS
16. Information Item: Culture Advisory Committee Meeting Minutes F1
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17. Information Item: Tourism Advisory Committee Meetinq Minutes D
18. Information Item: Library Board Meetinq Minutes June 9. 2005 D
19. Minister of Municipal Affairs and Housing RE: Town of Tillsonburg's Ontario Downtown
Revitalization Loan D
20. Harry F. Comfort RE: "Guide to a Healthy Lawn and Garden Without Pesticides" D
21. Ontario Heritage Foundation RE: Heritage Community Recognition Program 2005
j
Heritaqe Community Recoqnition Prograr
22. Minister of Citizenship and Immigration RE: Canada's Citizenship Week - October 17 -23. 2005
Hal
�.x
Minister of Citizenship and Immigratio
23. Biq Brothers/Biq Sisters of Ingersoll. Tillsonburg & Area RE: Invitation to Annual Corporate
and Volunteer Recognition Evening - September 26
e
Biq Borthers Biq Sisters - Annual Corporate and Volunteer Recognition E
RESOLUTIONS
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BY-LAWS
24. By -Law 3177 - To Authorize a Subdivision Agreement - Brookside Subdivision Phase II by-law
for first and second readinq [j
25. By -Law 3178 - To Authorize an Agreement with the County of Oxford and the County of Norfolk
to Supply Water and/or Wastewater Services
Im
6
By -Law authorizing agreement with Oxford and Norfolk re water and waste water.pdf
Resolutions
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT By -Law 3177 to authorize a
Subdivision Agreement (Brookside Subdivision Phase II); and
By -Law 3178 to authorize an Agreement with the County of Oxford and the County of
Norfolk to Supply Water and/or Wastewater Services be introduced and read for a first
and second time and be referred to Committee of the Whole for further
consideration and this constitutes the first and second reading thereof.
/AftN "Carried"
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT Committee do now rise and
go into Committee of the Whole for the purpose of considering By -Law Numbers 3177
and 3178.
"Carried"
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT Committee do now rise and
report on By -Law Number 3178 as passed in Committee without amendment.
"Carried"
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT By -Law 3178 to authorize an
Agreement with the County of Oxford and the County of Norfolk to Supply Water and/or
Wastewater Services be given third and final reading and the Mayor and Clerk be
and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
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No. 16
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Council move into Executive - Closed
Session.
"Carried"
Council moved into Closed Session.
Council moved back into Open Session to pass the following resolution.
No. 17
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT, in accordance with the Town of Tillsonburg
Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of September 12,
2005.
"Carried"
Council moved back into Closed Session.
Following the Executive - Closed Session, Council moved back into Open Session, passed the following
resolutions and adjourned.
No. 18
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the request from Community
Living Tillsonburg be approved for a grant in the amount of $1,000 for their 50th
Anniversary Reunion scheduled for September 17, 2005.
"Carried"
No. 19
Moved by Councillor Renaud
Seconded by Councillor Lewis AND RESOLVED THAT the request from The Victoria
Cross Tattoo Committee (The Royal Canadian Legion Tillsonburg) be approved for a
grant of up to $5,000, comprised of $2,000 cash, and advertising services up to a
maximum of $3,000.
"Carried"
ADJOURNMENT
Meeting adjourned at 12:10 a.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Saturday September 17,
2005 12:54 PM)
Town of Tillsonburg
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