051114 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday November 14, 2005 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Lamb
Seconded by Councillor Stephenson AND RESOLVED THAT Town Council move into Executive Closed
Session.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DOctober 24, 2005
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of October 24th, 2005 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of November 14th, 2005 be adopted.
"Carried"
emoft� >
PRESENTATIONS
�9
PUBLIC MEETINGS
1. Committee of Adjustment Application -Andy and Penny VanLeeuwen (A-12105) [j
The Director of Corporate Services reviewed the subject application, and report from the
County of Oxford Planning Department, as attached.
Mr. John VanLeeuwen, agent for the applicant, appeared before Council.
No other persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-12105 for 35 Hillyndale Road, subject to the following
conditions:
1) A building permit for the proposed addition shall be issued within one year of the date
of the Committee's decision; and
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MINUTES: Meeting for the Committee "Open Council"
took\ 2) A revised building location survey shall be submitted to the Town for the subject
property, which includes the location of the proposed
sunroom addition.
"Carried"
2. Committee of Adiustment Application - Dalm Construction Ltd. (A-13105) ' D
The Director of Corporate Services reviewed the subject application, and report from the
County of Oxford Planning Department, as attached.
Mr. Henry Dalm, applicant, was present.
Ms. Wendy Parker, of Glendale Drive, appeared before Council. Ms. Parker noted
concerns with respect to appearance, as she felt the proposed would not blend in with the
other houses in the area, and that a deck would be seen upon entrance to the area. She
further noted that she had concerns with reduced property values, if this application were
approved.
Another resident of Glendale Drive, appeared before Council, noting his agreement with
Ms. Parker's comments and concerns.
The Director of Corporate Services reviewed comments from Mr. Bob Morrison, as
provided by Mr. Paul Michiels, Planner, County of Oxford, this date.
eaft,N As discussed this afternoon, given that Dalm Construction Ltd. has not yet
provided Broadway Estates Inc. with the required Plot Plan, Grading Plan or
Building Plan for this particular building lot, the deck in that exterior sideyard
should be (a) 'ground oriented' with the top of deck at an elevation no more than
one foot (12") above the immediately surrounding finished/sodded grade and (b)
appropriately screened.
No other persons appeared in support of, or opposition to, the subject application.
Discussion was held and the following resolution was passed.
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tilisonburg Committee of
Adjustment defer application A-13/05 for 1 Belmont Avenue. until the November 28th,
2005 Council Meeting.
"Carried"
DELEGATIONS
>
QUARTERLY REPORTS
eOWN 3. Operations Services Third Quarter Report 2005 b
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the 3rd Quarter Report for the
Year 2005, dated November 2, 2005 from the Director of Operations, be received.
"Carried"
4. Communitv Services Third Quarter Report D
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the 3rd Quarter Report for the
Year 2005, dated November 9, 2005 from the Director of Community Services, be
received.
"Carried"
5. Corporate Services and Finance Third Quarter Report D
ejml� Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the 3rd Quarter Report for
the Year 2005, dated November 8, 2005 from the Directors of Corporate Services and
Finance, be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
6. Waste Manaciement
Presented By: CAO
f�
SW Oxford.pdf
As previously circulated to Council... correspondence regarding Waste Management
from Allen Forrester of the Township of South-West Oxford...
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Council of the Town of
Tillsonburg receive and support the correspondence dated October 24 and November 2,
2005 from the Township of South-West Oxford regarding waste management.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
OPERATIONS
7. Tender Results for Tender T2005-009 Broadway Mid -Block Pedestrian Signals
Presented By: Director of Operations
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report from the
Director of Operations dated November 2, 2005 be received;
THAT Tender T2005 -009, for Broadway Mid -block Pedestrian signals, be awarded to
Erie Thames Services of Ingersoll at a cost of $67,415, subject to MTO approval;
AND FURTHER THAT the Budget Variance of $741.50 be covered by the Delevan Street
project.
"Carried"
8. Intersection at North Street and Tillson Avenue F1
Presented By: Director of Operations
fo� Correspondence from Mrs. Karen Robinson...
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the correspondence dated
November 1, 2005 from Mrs. Karen Robinson, regarding the intersection of North Street
and Tillson Avenue, be received;
THAT the correspondence be forwarded to the County of Oxford and Oxford County
Council, and the County of Oxford be requested to undertake a warrant study;
AND FURTHER THAT a copy of this resolution be forwarded to the Tillsonburg Police
Services Board.
"Carried"
COMMUNITY SERVICES
9. Airport Snow Removal D
Resolution
> No. 12
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT snow removal for the
Tillsonburg Airport be awarded to Jamie Horvath Holding Inc. for the 2005/2006
winter season, effective November 15, 2005 as required, as per the tender dated
r4ft\ November 4, 2005.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
10. Recommendation to Purchase Ice Resurfacer D
Resolution
> No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Council approve the purchase of
a new Olympia Millennium ice resurfacer with attachments for a purchase price of
$76,641.75, and that staff be directed to proceed with the purchase.
"Carried"
CORPORATE SERVICES
11. Entrepreneurial District D
Presented By: Michael Graves
Resolution
> No. 14
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT staff be authorized to proceed
with an Official Plan Amendment to expand the Entrepreneurial Zone for the area
t4"N between Lisgar and Tillson Avenues, Brock and Bridge Streets.
"Carried"
12. Election Report [i
Presented By: Michael Graves
Resolution
> No. 15
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT staff be directed to proceed
to enter into a contract with Datafix to utilize the Voterview system for the 2006
municipal election, and that Dominion Voting Systems be contracted to lease tabulators
for the 2006 election, as per the report detailed by the Director of Corporate
Services/Clerk dated November 2, 2005.
"Carried"
FINANCE
13. Issuance of Debt F1
Presented By: Director of Finance
eAMIN
�� ®�
debt bylaw 3184 110905.dc treasurers certificate 110905.d annual repayment limit 110905.
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 16
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the report as prepared by the
Director of Finance, dated November 9, 2005, regarding the issuance of debt, be received;
AND FURTHER THAT the attached By -Law be brought forward for Council's
consideration this date.
"Carried"
14.2005 Hospital P.I.L. Fj
Presented By: Director of Finance
Resolution
> No. 17
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report as prepared by
the Revenue Officer, dated November 8, 2005, regarding the 2005 Hospital P.I.L. By -Law,
be received;
AND FURTHER THAT the attached By -Law be brought forward for Council's
consideration this date.
"Carried"
15. Helpinq Hand Food Bank RE: Grant Reguest
It
Helping Hand Food Bank.p.
Resolution
> No. 18
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the correspondence from the
Tillsonburg Helping Hand Food Bank, dated October 30, 2005, be received and forwarded
to the Director of Finance for Budget consideration.
"Carried"
16. County of Oxford RE: OMERS Plan Proposed Changes - Bill 206 D
Resolution
> No. 19
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Council of the Town of
,•►� Tillsonburg endorse the resolution contained in County of Oxford Report A-2 2005-62
regarding OMERS Plan Proposed Changed - Bill 206;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT correspondence be forwarded to Ernie Hardeman, MPP Oxford;
the Honourable John Gerretsen, Minister of Municipal Affairs and Housing; the
Honourable Dalton McGuinty, Premier of Ontario; and the Association of Municipalities of
Ontario.
"Carried"
INFORMATION ITEMS
17. Information Item: Library Board Meetinq Minutes October 13, 2005 D
18. BIA Minutes - Information Item FI
19. Tillsonburg Horticultural Society D
F�
20. Community Transition Program
Community Transition Program
21. Notice of County of Oxford Public Meeting RE: CIP Initiative - November 17, 2005
Lltf5t
MMA PN.doc CIPmap.pdf Tburq Downtown CIP circulation version
22. Elgin Area Primary Water Supply System
-
Elqin Area.pdf
Resolution
> No. 20
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Council of the Town of
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MINUTES: Meeting for the Committee "Open Council'
/Oft� Tillsonbug support the correspondence as received from the Elgin Area Primary Water Supply
System, dated November 2nd, 2005;
AND FURTHER THAT supportive correspondence be forwarded to the Honourable Ralph
Goodale, Minister of Finance, as well as the Oxford County MP and MPP, the Honourable Joe
Fontana, and Mr. Peter Steblin.
"Carried"
RESOLUTIONS
BY-LAWS
23. By -Law 3184 - Issuance of Debt
debt bylaw 3184110905.dc treasurers certificate 110905.d annual repayment limit 110905.
24. By -Law 3185 - 2005 Hospital Lew By -Law 1-1
/IftN >
25. By -Law 3186 - To Amend Zoning By -Law 1994 as amended (Baldwin Place) D
26. By -Law 3187 - Connecting Link Construction (Broadway Mid -block Pedestrian Signals) D
27. By -Law 3188 - To Authorize an Agreement for the Transfer of Federal Gas Tax Revenues
bylaw3188Gas tax -do 3189 Aqreement.pd
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3184 to authorize
/Oft� the issuance of debt;
By -Law 3185 to levy an amount on a public hospital;
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MINUTES: Meeting for the Committee "Open Council"
,ORSN By -Law 3186 to amend Zoning By -Law 1994, as amended (Baldwin Place);
By -Law 3187 to authorize the entering into of a connecting link agreement
(Broadway Mid -block Pedestrian Signals); and
By -Law 3188 to authorize an Agreement for the Transfer of Federal Gas Tax
Revenues
be introduced and read for a first and second time and be referred to Committee of
the Whole for further consideration and this constitutes the first and second
reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise
and go into Committee of the Whole for the purpose of considering By -Law
Numbers 3184, 3185, 3186, 3187 and 3188.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise
and report on By -Law Numbers 3184, 3185, 3186, 3187 and 3188 as passed in
Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3184 to
authorize the issuance of debt;
By -Law 3185 to levy an amount on a public hospital;
By -Law 3186 to amend Zoning By -Law 1994, as amended (Baldwin Place);
By -Law 3187 to authorize the entering into of a connecting link agreement
(Broadway Mid -block Pedestrian Signals); and
By -Law 3188 to authorize an Agreement for the Transfer of Federal Gas Tax
Revenues
be given third and final reading and the Mayor and Clerk be and are hereby
authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 21
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Council move into Executive -
/oftN Closed Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
/O"h Council moved into Open Session to pass the following resolution, and then moved back
into Executive - Closed Session.
No. 22
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT, in accordance with the
Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for
the Council Meeting of November 14, 2005.
"Carried"
ADJOURNMENT
Meeting adjourned at 12:50 a.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Wednesday November 23,
/OftN 2005 12:24 PM)
Town of Tillsonburg
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