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051205 Regular Council Meeting Minutesor �- MINUTES: Meeting for the Committee "Open Council" Review Access: • Public �,` Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday December 5, 2005 01:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER > CLOSED MEETING SESSION DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF Page 1 5 MINUTES: Meeting for the Committee "Open Council" MINUTES & BUSINESS ARISING OUT OF THE MINUTES ADOPTION OF AGENDA PRESENTATIONS DELEGATIONS CHIEF ADMINISTRATIVE OFFICER 1. Corporate Strategic Plan Discussion D !V All Decks .pps Presented By: CAO �1 • A special Council Meeting was held to discuss the Corporate Strategic Plan, as presented November 21, 2005. • Corporate Mission & Guiding Principles: • Discussion began and Deputy Mayor Smith commented with respect to the Corporate Mission Statement. He agreed with everything it said, but did not think that was the place for it...it shouldn't be so specific. He would prefer processes and technology be removed, because there is much to it than that...i.e. committed employees, adequate compensation, etc. • It was also commented that there should be 'one' corporate mission statement... rather than individual statements. • Councillor Lewis commented that there are 2 statements... vision and mission; and vision should be first. • Environmental & Open Spaces: • Councillor Stephenson asked if there was any mention of outdoor recreational skating; and if there were any thoughts as to a loop trail system. • It was noted that the idea of outdoor skating would fall under Tourism. • The CAO noted that the 2006 business plans were prepared prior to the completion of the Strategic Plan, therefore, in many cases, the Strategic Plan initiatives are not included in the 2006 plan. • If there is a general acceptance of an action plan, it will be put in the 2006 or 2007 business plan. • Deputy Mayor Smith questioned why a campground facility, when it is one of the only ones that could provide revenue, is slated for 2007. An area has been identified where there could be a campground, so he questioned why that wouldn't be pushed forward to generate revenue. • The CAO responded that an entrepreneur would be required so that it could move ahead. The process could begin in 2006, but whether it could be up and running in 2006 was questionable ... it could be 2007. Page 2 MINUTES: Meeting for the Committee "Open Council" • Deputy Mayor Smith requested that this be included as an action plan to inventory spaces, identify spaces. • The CAO agreed...add as an action plan ... for second quarter 2006. • The Director of Corporate Services to prepare a spreadsheet for the first quarter 2006. • Councillor Patenaude noted that she would like to see that moved forward if possible. • Mayor Molnar noted that staff would be able to incorporate it into the overall budget strategy. • Tourism: • Deputy Mayor Smith noted that the Town previously spent approximately $50,000 on a marketing scheme in 1998, which is how 'Tillsonburg...A Place to Build Your Future' was developed. He questioned whether we have any documentation from that initiative, to see if potentially that could be used, rather than reinventing the wheel. • The CAO responded that it wasn't being suggested that what has already been developed be abandoned. We would be building on that. • Laurie Monk commented with respect to the suggestion for an outdoor rink. She noted that she wasn't sure if the numbers could justify the cost. • Councillor Lewis commented that all ideas should be presented to Council ... and that there is always the possibility that we could have an outdoor rink. • With respect to staffing, it was noted that the CDO would be the owner in terms of background work, etc., but ultimately Council would have the final say. • Commerce: • A question was raised as to how a second BIA would be formed. • Staff responded that it would have to go through a legislative process, as detailed in The Municipal Act. A proposal would have to be prepared, much like what we did for amending the BIA... notification and public meeting. • The second BIA could be everything except the downtown ... all commercial. • It was noted that it may be difficult to interest people in signing up for the the levy. • Councillor Renaud noted that we have great exiting tools, and it would be beneficial to educate people. We need a hotel/conference facility, and we need to find the conduit that gets us there. Councillor Renaud suggested that perhaps the Chamber and BIA could be tasked to help with some of these things. • Councillor Lewis agreed with Councillor Renaud. • The Direction of Corporate Services noted that the goal is to gather information, disseminate information. Typically there would be a coordinator (or part of one). If a second BIA is established, that decision could be made. • Councillor Renaud noted that Kitchener Waterloo created a prosperity council. We are doing all the right things. We just want to make sure we are in sync. Some of these things need to be moved to 2006 and we need to be more effective. We need to make sure we are listening and taking action. • Utilities and Infrastructure: • Education: • Mayor Molnar noted that the application needs to come to Council. • Councillor Stephenson noted that he was glad to see the connection between industry and student. • Industry: • It was noted that there is an option for some property in the industrial park. • Neighbourhood & Housing Development: • In response to a question from Deputy Mayor Smith, the CAO explained that, under The Development Charges Act, there can be site specific projects, that either a developer can front end or the municipality can, at a cost. • Deputy Mayor Smith noted that he did not want to re -do North Street until services are in. • Mayor Molnar gave direction to review residential develop infill strategy. • He requested, as an agenda item for the next Council Meeting, to look at re -introducing resolution... looking for feedback from the County regarding North Page 3 MINUTES: Meeting for the Committee "Open Council" OPERATIONS > COMMUNITY SERVICES CORPORATE SERVICES FINANCE INFORMATION ITEMS RESOLUTIONS ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED Moved by Deputy Mayor Smith Page 4 Street. Planning map document to be attached. • Leadership - Advisory Committees: • Councillor Lewis suggested Advisory Counsels rather than Committees. • The Director of Corporate Services noted that the Strategic Development Committee did discuss that—making them more like Action Committees. • The CAO noted that direction is to give these groups a new direction, and suggested a new title could be helpful. • Mayor Molnar noted that there needs to be an understanding as to what is in place and how they are to operate. • The CAO also noted that staff had been concerned with the lack of knowledge of strategies/mission statement. • He further noted the frustration from Advisory Committees, as they were originally set up as visionary/advisory committees, with limited mandates. • Health & social Services: • Mayor Molnar noted that this would be discussed at a later date. • Organizational Development: • Mayor Molnar noted that there will be some changes made to the direction of the document • The CAO noted that it would be appropriate for this to be brought forward at a Council Meeting for review and adoption ... the first or second meeting in January 2006. OPERATIONS > COMMUNITY SERVICES CORPORATE SERVICES FINANCE INFORMATION ITEMS RESOLUTIONS ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED Moved by Deputy Mayor Smith Page 4 MINUTES: Meeting for the Committee "Open Council" Seconded by Councillor Lewis THAT Council move into Executive Closed Session. ( "Carried" ADJOURNMENT Meeting adjourned. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Monday January 09, 2006 04:54 PM) Town of Tillsonburg Page 5