051212 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
Ao'R1 Review Access: • Public Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday December 12, 2005 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or
the General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Smith
1140°1 Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive - Closed
Session.
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MINUTES: Meeting for the Committee "Open Council"
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
Deputy Mayor Smith and Councillor Lamb declared an Interest with respect to Item 9 - Royal Canadian
Legion Tax Exemption and By -Law 2194.
Deputy Mayor Smith also declared an Interest with respect to Resolution No. 15 - 2006 Renewal of
Insurance Coverage.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DNovember 28, 2005
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of November 28th, 2005 be
adopted.
"Carried"
ADOPTION OF AGENDA
/49*&N No.3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of December 12th, 2005 be adopted.
"Carried"
PRESENTATIONS
1. Thao Le - National Winner of the Royal Canadian Legion 'Junior Black and White Poster
Contest'
PUBLIC MEETINGS
2. Committee of Adiustment Application - A-14105 - Richard Epple
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Notice of Application... Notice A14.05.pol
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Report from County of Oxford Planning... A -14 -05 -TIL_ rev.pd
14' Resolution
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MINUTES: Meeting for the Committee "Open Council"
No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg Committee of
Adjustment approve application A-14105 for 24 Durham Street, subject to the following
conditions:
1) That the application be amended to reduce the requested front yard setback from 6.19
m (20.3 ft) to 5 m (16.4 ft) and increase the requested rear yard setback from 6.3 m (20.7
ft) to 7.5 m (24.6 ft);
2) That the application be amended to reduce the requested exterior side yard from 5.9 m
(19.4 ft) to 3 m (9.8 ft) for the proposed covered porches and from 5.9 m (19.4 ft) to 4.3 m
(15.4 ft) for the main dwelling;
3) That the northerly side yard setback be increased from 3.23 m (10.6ft) to 4.3 m (14.4
ft);
4) That a building permit for the proposed dwelling shall be obtained within one year of the
date of the Committee's decision;
5) That a building location survey, showing the location of the proposed semi-detached
dwelling, in accordance with the approved variances shall be submitted for review by the
Town's Chief Building Official; and
6) That the owner/applicant be aware that the minor variances are supported on the basis
of both semi-detached dwelling units remaining together on one parcel (Lot 452, Plan
500);
7) That a privacy fence or hedge, as a buffer, be constructed along the north property line
between Lot 454 and Lot 452.
"Carried"
3. Applications for Draft Plan of Subdivision and Zone Change - Permterra Development
Corporation [y
Mr. Paul Michiels, Planner, County of Oxford, reviewed the Zone Change application and
Report, as attached.
The applicant was in attendance, Mr. John Gilvesy.
The attached document was filed by neighbouring property owners, requesting a
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vegetative strip of alternating evergreen tree species for privacy ... Property Owners.pc
Mr. Don Burton asked where the construction access would be. Mr. Gilvesy responded
that it would likely be off of Baldwin Street.
With respect to emergency access, it was noted that access to this subdivision would be
sufficient for flow, as well as emergency access.
In response to a question asking if the area residents would still have access to the
wooded area, the Director of Corporate Services noted that the wooded area is owned by
the Town, and the position would remain the same in the future.
Mr. Burton questioned if there would be adequate parking. Mr. Michiels responded that
that would be looked at as part of the site plan for the property. There would be at least 2
spaces per dwelling, as well as visitor space.
Mr. Tony Desmond, 209 Baldwin Street, was present. He questioned what would happen
�''1 to the tree line along Quarterline. Mr. Gilvesy responded that he would support saving the
healthy trees. They would act as a buffer.
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MINUTES: Meeting for the Committee "Open Council"
�,■� Ms. Kate Fisher, 46 Denis Court, was present. Ms. Fisher had questions with respect to a
privacy strip. Mr. Michiels responded that it is not a standard requirement for low density
abutting low density.
Deputy Mayor Smith noted questions with respect to addressing the need of a sidewalk
along Baldwin, a financial contribution towards sidewalks, water allocation.
Mr. Donnelly was present and noted that he walks a lot in the area, and expressed some
safety concerns, noting that he walks on Baldwin Street, rather than the walkway, for
security reasons. Staff advised that lighting of the area of concern is underway.
The following resolution was passed.
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Council of the Town of
Tillsonburg approve 'in principle' the zone change application submitted by Permterra
Development Corporation, whereby lands comprising Part of Lot 7, Concession 12
(former Dereham), in the Town of Tillsonburg, are rezoned from 'Residential First Density
(R1)' and 'Open Space (0)' to 'Residential First Density (R1)' for the single detached lots,
Special 'Residential Third Density (R3 -Special)' for a townhouse cluster condominium
block and 'Open Space (0)' for a parkland block, as they apply to the draft plan of
subdivision 32T-05004;
AND FURTHER THAT the Council of the Town of Tillsonburg recommend to the Oxford
County Council that it approve draft plan of subdivision, File No. 32T-05004, submitted by
Permterra Development Corporation, prepared by Kim Husted Surveying Ltd., dated
September 21 st, 2005, comprising Part of Lot 7, Concession 12 (former Dereham), in the
Town of Tillsonburg, subject to the conditions, as detailed in County of Oxford Planning
Report 2005-291 , being met prior to final approval of the plan for registration.
"Carried"
DELEGATIONS
4. Welcome Wagon 6
Ms. Laurie Cappe, Area Manager for Welcome Wagon, appeared before Council.
Ms. Cappe advised that Welcome Wagon is looking for a Community Ambassador for the
Welcome Wagon program for Tillsonburg and the surrounding areas. Anyone interested
is asked to contact Welcome Wagon at www.welcomewagon.ca
QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
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MINUTES: Meeting for the Committee "Open Council"
?O� 5. Costs for Barricades and Special Events Ej
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the report of the Roads Manager
dated November 30, 2005, regarding costs for barricades and special events, be received
for information purposes only.
"Carried"
COMMUNITY SERVICES
CORPORATE SERVICES
6. County Council Vacancies EJ
Presented By: Michael Graves
Resolution
la > No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT Council concur with the
recommended changes to The Municipal Act as proposed by Murray Coulter, solicitor
on behalf of Oxford County Council, and that a letter be sent to the County advising this
and copied to the Province.
"Carried"
FINANCE
7.2005 Year End Reserve Balances D
Presented By: Director of Finance
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the
Director of Finance dated December 7, 2005, regarding the 2005 Year End
Reserves be received;
AND FURTHER THAT the reserve allocations for 2005 be approved, as
identified in the attached spreadsheet.
�,..� "Carried"
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MINUTES: Meeting for the Committee "Open Council"
� 8. Tax Adiustments and Reductions [j
Presented By: Director of Finance
Resolution
> No.9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report dated
December 7, 2005, regarding tax adjustments under Sections 357 and 358 of The
Municipal Act, be received;
AND FURTHER THAT, in accordance with Section 357 and 358 of The
Municipal Act, Council hereby approves tax adjustments in the amounts of
$27,309.74 and $36,265.21 respectively, as detailed in the report of the Revenue
Manager dated December 7, 2005, and the amounts attributable to the
requisitioning bodies be recovered based on their respective levy portions.
"Carried"
9. Royal Canadian Legion Tax Exemption
Presented By: Director of Finance
/0�
Report - Legion exemption A
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Council enact a by-law to
exempt from local taxes the property occupied and used by the Royal Canadian Legion,
Branch 153, for tax years 2005 and 2006, being the term of the present Council.
"Carried"
INFORMATION ITEMS
RESOLUTIONS
10. NDSB Accommodation Study and Recommendations D
Presented By: Mayor Molnar
The following is a link to the TVDSB (CN Watson) Accommodation study and
recommendations relative to local and regional public schools.
Ao",� hftp://www.tvdsb.on.ca/areastudy/TVDSB—CN-Watson—Plan.pdf
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MINUTES: Meeting for the Committee "Open Council"
Resolution
> No. 11
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Accommodation Review
as prepared by C.N. Watson for the Thames Valley District School Board be received by
Council as information;
AND FURTHER THAT a letter be prepared and sent to TVDSB requesting that the
Corporation of the Town of Tillsonburg be kept informed of any and all directives relative
to the future of any public school properties within the Town.
"Carried"
11. Tillsonburg Economic Development Committee RE: Communities in Bloom D
Resolution
> No. 12
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT Council support the
recommendation of the Tillsonburg Economic Development Committee, to endorse the
Communities in Bloom Project.
"Carried"
12. To Cancel Council Meeting of December 26, 2005 and Re -schedule Council Meeting of January
23, 2006 D
Resolution
> No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the Council Meeting scheduled for
Monday, December 26th, 2005 be cancelled, and the Council Meeting scheduled for
Monday, January 23, 2006 be re -scheduled to Tuesday, January 24, 2006.
"Carried"
13. Appointment to the Airport Advisory Committee
Resolution
> No. 14
Moved by Councilor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT Sean Attridge be appointed
to the Airport Advisory Committee for the remainder of this term being under December
2006.
/On%\ 14.2006 Renewal of Insurance Coverage
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MINUTES: Meeting for the Committee "Open Council"
AM*\ Resolution
> No. 15
Moved by Councilor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Director of Finance
contact Frank Cowan Company Ltd. and advise that all deductibles for insurance
coverage be increased to $10,000, effective with the 2006 renewal.
"Carried"
BY-LAWS
15. By -Law 3189 - To adopt Regulations for the General Maintenance and Operation of Services in
the Tillsonburg Cemetery (as revised for third reading) F1
Presented By: Cynthia Hildebrand
Third reading.
16. By -Law 3190 - Revised Fire By-law for third reading D
J
17. By -Law 3192 - To authorize an Agreement for Tax Support Services [j
Presented By: Darrell Eddington
First, Second and Third reading.
18. By -Law 2194 - To exempt the Municipal Portion of Taxation for a Legion
First, second and third reading.
1—J
Report - Legion exemption A 2005 - 2006 legion tax exemption bylaw 3194
19. By -Law 3195 - To adopt a Schedule of Fees for Certain Municipal19. By -Law 3195 - To adopt a Schedule of Fees for Certain Municipal Aaalications,Services andServices and
Permits D
First and second reading.
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MINUTES: Meeting for the Committee "Open Council"
140� 20. By -Law 3196 - To Confirm Actions and Proceedings of Council [j
Presented By: Michael Graves
First, second and third reading.
RESOLUTIONS:
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3192 to authorize and
Agreement for Tax Support Services;
By -Law 3195 to adopt a Schedule of Fees for Certain Municipal Applications, Services
and Permits; and
By -Law 3196 to confirm actions and proceedings of Council
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3192, 3195 and 3196.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3189, 3192 and 3196 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3189 to adopt regulations
for the General Maintenance and Operation of Services in the Tillsonburg Cemetery;
By -Law 3192 to authorize an Agreement for Tax Support Services; and
By -Law 3196 to confirm actions and proceedings of Council
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3194 to exempt the
Municipal Portion of Taxation for a Legion
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Committee do now rise and
go into Committee of the Whole for the purpose of considering By -Law Number 3194.
"Carried"
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT Committee do now rise and
report on By -Law 3194 as passed in Committee without amendment.
"Carried"
Moved by Councillor Lewis
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MINUTES: Meeting for the Committee "Open Council"
eool� Seconded by Councillor Stephenson AND RESOLVED THAT By -Law 3194 to exempt the
Municipal Portion of Taxation for a Legion
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
ADJOURNMENT
Meeting adjourned.
/001�
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday January 09, 2006
04:57 PM)
ka
Town of Tillsonburg
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