220407 Parks, Beautification and Cemeteries Advisory Committee MinutesPage 1 of 4
The Corporation of the Town of Tillsonburg
Parks, Beautification and Cemeteries Advisory Committee
April 7, 2021
9:00 a.m.
Council Chambers
MINUTES
Present:
Barb Wareing. Mike Dean, Donna Scanlan, Christine Nagy, Paul DeCloet, Susan
Saelens, Marian Smith, Robert Verhoeve
Absent with Regrets:
Ken Butcher
Also Present:
Penny Esseltine, Dave Drobitch, Christopher Baird, Margaret Puhr
1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution #1
Moved by: Susan Saelens
Seconded by: Mike Dean
THAT the Agenda as revised for the Parks, Beautification& Cemeteries Advisory
Committee meeting of April 7, 2022, be adopted.
Carried
3. Minutes of the Previous Meeting
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
Page 2 of 4
5. General Business and Reports
5.1. Memorial Tree and Bench Program – Dave Drobitch – the current memorial
stones present some issues with vandalism and maintenance; as well the
general organization of the planting of the trees should be a part of a greater
tree/forestry program. Therefore the proposal is to have a centralized memorial
wall for all the memorial trees in a location that is appropriate. The current rocks
can be given to the family. Committee members discussed and support the idea
of centralized recognition of the trees, perhaps in more than one area, and
management of the memorial program as a part of forestry plan. Robert
suggested trying to contact the current families of the stones - pertaining to
spiritual aspects of the stones. Choice of getting stone back or centralized
location for current stones. Members also support a clear communication plan
as first step in making the transition.
5.2. Horticultural Society MOU – Chris Baird suggested that it would be a good idea
to have a MOU to recognize and formalize the relationship between the Town
and the Horticultural Society, as is done with other partner groups. Christine has
received a draft MOU to review with the Society and will be bringing it back at
later date. This will assist in recognizing the contributions as well as informing
the budget process. Currently the society is providing beautification at several
locations as well as contributing to Broadway Oxford beautification program.
5.3. Oxford-Broadway beautification plans – council allocated extra $800.00 for the
Tillsnburg 150 year to add to downtown beautification, Dave met with the
Horticultural Society to develop a plan for the several areas, each section will
have a plaque for the 150 celebration. The predominant colour this year will be
red.
5.4. Review of PB&C Terms of Reference
Proposed Resolution #2
Moved by: Christine Nagy
Seconded by: Paul DeCloet
Page 3 of 4
THAT in accordance with Section 6.0 of the Parks, Beautification and Cemetery
Advisory Committee’s Terms of Reference, Mr. Robert Marsden’s seat be
declared vacant due to unexplained absence of three or more consecutive
meetings; and
THAT the Clerk be requested to advertise for a replacement member at the
earliest opportunity.
Carried.
The committee would like to send a thank you letter to Bob.
5.5. Committee composition discussion
Proposed Resolution #3
Moved by: Christine Nagy
Seconded by: Susan Saelens
THAT the Parks, Beautification and Cemetery Advisory Committee recommends
that Council amend their Terms of Reference to reflect a name change to the
Parks & Beautification Advisory Committee; and
THAT the revised Parks & Beautification Advisory Committee shall have a
minimum of five (5) and a maximum of seven (7) members including one (1)
Council liaison in total.
THAT Council consider the creation of a new Terms of Reference for a
Cemetery Advisory Committee to be composed of three (3) industry
representatives with a staff and Council liaison and members of the community.
Carried.
5.6. Round table – members are very pleased to meet in person, lots of difficulty
meeting electronically. Penny would like to see the Kiwanis sign removed from
the Coronation Park. Mike Dean can store the sign should there be a Kiwanis
club in town again. Dave would like to remove the design concept sign that is
near the outdoor rink. Susan would like to have more work done at the Memorial
park. Chris thanked the members of the committee for perseverance during
covid and everyone’s efforts to keep the town nice. Chris also described
progress of the splash pad and indoor pool renovation projects.
Page 4 of 4
6. Next Meeting
May 5th at 9:00 a.m., TBD
7. Adjournment
Resolution #3
Moved by: Marian Smith
Seconded by: Mike Dean
THAT the April 7, 2022 Parks, Beautification & Cemeteries Advisory Committee
meeting be adjourned at 10:05a.m.
Carried
Please contact the Staff Liaison listed below to gain access to this electronic
meeting:
Contact
Margaret Puhr
mpuhr@tillsonburg.ca
519-688-3009 ext.4202