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060227 Regular Council Meeting MinutesN MINUTES: Meeting for the Committee "Open Council" Review Access: • Public Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday February 27, 2006 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Notice of Motion Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER No. 1 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the CAO be appointed the acting clerk for this meeting. "Carried" Page 1 MINUTES: Meeting for the Committee "Open Council" CLOSED MEETING SESSION No. 2 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF None MINUTES $ BUSINESS ARISING OUT OF THE MINUTES DFebruary 13, 2006 No. 3 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of February 13th, 2006 be adopted. "Carried" rte' ADOPTION OF AGENDA No. 4 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting of February 27th, 2006 be adopted. "Carried" NOTE: Item #9 under Finance was moved to the Public Meetings section of the Agenda. PRESENTATIONS 1. Volunteer of the Month Presented By: Mayor Molnar Mayor Molnar presented the following awards: • The Volunteer Recognition Award for the month of January 2006 was presented to Mr. David Demeyere; and • The Volunteer Recognition Award for the month of February 2006 was presented to Mr. and Mrs. John and Linda Clifford. Page 2 MINUTES: Meeting for the Committee "Open Council' ?00*11 PUBLIC MEETINGS 2.2006 Draft Budget - Public Meeting D Presented By: Director of Finance • It was noted that the proposed 2006 Budget would result in a 4.97% tax increase to the median residential taxpayer over 2005, or $55.68. • • Mayor Molnar noted that this is a process where the public is given an opportunity to speak and ask questions. • Mayor Molnar invited questions/comments from the public. • • Mr. Mitchell spoke before Council. He commented that he had read about the County budget increase, and that residential assessment has increased by 7%, and further asked if there was an easier way to present this to the public. • The Director of Finance responded that the number presented is a net number, resulting in an increase of 4.97%. Therefore, the tax rate will be down. • • Councillor Renaud commented that we are proud of our Town and want to ensure that it stays the best place to live. Inequities in the system, caused by lack of funding, have put additional pressure on the local municipality's budget. We need better funding mechanisms. • • Councillor Stephenson commented that this municipality has been forced into situations with downloading, that other Councils did not have to deal with. • Councillor Lewis commented that the future of our community depends upon the decisions we make today. We must take time horizons beyond one year to ensure our quality of life. We must invest in our future and we must invest today. We have a great community. We can anticipate an increase of 5% per year for the next few years. 2.5% of the increase is an investment in our future. The balance is to take care of today. The average residential household increase will be $55, which represents 16 cents a day for all of the services that we enjoy in this community. • Councillor Lamb commented this is a draft budget. It will cost money for services, but maybe we can reduce it a bit, as it's plenty high. • The following resolution was passed. Resolution > No. 5 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the 2006 Draft Budget for the Town of Tillsonburg be received; AND FURTHER THAT the Director of Finance be requested to prepare a resolution for Council to adopt the 2006 Budget at the March 13, 2006 Council Meeting. "Carried" DELEGATIONS tAMN 3. Station Arts Centre - 2006 Business Plan Page 3 /*,W1 MINUTES: Meeting for the Committee "Open Council" Presented By: Mr. Rick Miggens QUARTERLY REPORTS 4. Community Services 2005 [J Resolution > No. 6 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the Community Services Fourth Quarter Report 2005 be received. "Carried" 5. Corporate Services and Finance 2005 4th Quarter Report EJ Presented By: Director of Corporate Services and Finance Resolution > No. 7 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the Corporate Services and Finance Fourth Quarter Report 2005 be received. "Carried" 6. Fire Services 2005 - 4th Quarter Report D Presented By: Fire Chief Parsons Resolution > No. 8 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Tillsonburg Fire & Rescue Services Fourth Quarter Report 2005 be received. "Carried" CHIEF ADMINISTRATIVE OFFICER 7. Master Fire Plan - Terms of Reference Presented By: Mr. Glen Harrop, Chair and Fire Chief Parsons, Project Manager - Master Fire Plan Committee In C C1. TFRS MFP Terms of References Jan 17 06 MFP Minutes.dc Feb 14 06 MFP Minutes.dc Resolution Page 4 MINUTES: Meeting for the Committee "Open Council" > No. 9 Moved by Councillor Stephenson Seconded b y Councillor Lewis AND RESOLVED THAT the'draft' Master Fire Plan - Terms of Reference 2006 document be received. "Carried" 8. Corporate Strategic Plan Presented By: CAO °.1 All Decks .ppt Resolution > No. 10 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the Town of Tillsonburg Corporate Strategic Plan be received. "Carried" OPERATIONS COMMUNITY SERVICES 8. Community Services Trillium Grant Submissions Resolution > No. 11 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg support the Optimist Club of Tillsonburg's Trillium Grant Application for renovations to the Tennis Courts. "Carried" No. 12 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the Council of the Town of Tillsonburg support the Trillium Grant Application for construction of a Skateboard Park. "Carried" CORPORATE SERVICES FINANCE 10.2005 Public Sector Salary Disclosure � Presented By: Director of Finance Page 5 A MINUTES: Meeting for the Committee "Open Council" Resolution > No. 13 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the 2005 Public Sector Salary Disclosure Document for the Town of Tillsonburg be forwarded to the Ministry of Finance on or before March 13, 2006. "Carried" INFORMATION ITEMS 11. Information Item: Library Board Meeting Minutes January 12, 2006 D 12. Tillsonburg & District Multi -Service Centre RE: Appreciation for Support of Adult Basic Literacy s M ultiS erviceDr.pdf 13. Crimestoppers RE: Appreciation for Support Aft� it Dimestoppers.pdf 14. Sci-Tech Ontario RE: Youth Science Month Scif echOntario.pdf 15. Ontario Small Urban Municipalities RE: 2006 OSUM Conference & Trade Show Ild OSUM Conference.pdf 16. County of Oxford Monthly Up -Date [i Mayor Molnar provided a verbal up -date. NOTICE OF MOTION 17. Notice of Motion - Councillor Stephenson RE: Use of Pesticides No. 14 Presented By: Mayor Molnar Page 6 MINUTES: Meeting for the Committee "Open Council" 10� Moved by Councillor Stephenson Seconded by Councillor Lamb AND RESOLVED THAT whereas the health and welfare of all residents is important to the Corporation of the Town of Tillsonburg; and Whereas The Corporation believes that the protection of our water and air are important to the health of the residents of the Town of Tillsonburg; and Whereas The Corporation believes that the more our residents can resist the temptation to use chemicals for lawn and landscape care the better our environment will be. Be it therefore resolved that: 1. All commercial applicators of pesticides and herbicides must be licensed by the Government of Ontario, Ministry of Environment. 2. That the Town of Tillsonburg recommends: a.) That all residents be encouraged to use chemical pesticides and or herbicides on their landscaping only when there is an observed need and not just for preventive maintenance. b.) That all residents be encouraged to cut their lawn at a minimum height of 2.5 inches. C.) That residents who use only natural methods to maintain their lawn be properly recognized and encouraged. d.) That all lawn and landscape care businesses be encouraged to offer natural products to the residents. "Carried" RESOLUTIONS 18. Cardio Plus RE: Request for Support of a 'Charity Run' It Cardio Plus. pdf Resolution > No. 15 Moved by Councillor Patenaude Seconded by Councillor Renaud AND RESOLVED THAT the Town of Tillsonburg support the request from Cardio Plus Women's Athletic Club to organize a 'Charity Run' in the Town of Tillsonburg to be held September 10, 2006, subject to satisfactory arrangements being made with the Town and Oxford County O.P.P. "Carried" 19. Tillsonburg. District Memorial Hospital Volunteer Association RE: Hospital Extravaganza - Request for Use of Special Events Centre % 140� T DMHVolunteerAssoc. pdf Page 7 MINUTES: Meeting for the Committee "Open Council' IAP� Resolution > No. 16 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the correspondence from the Tillsonburg District Memorial Hospital Volunteer Association be received; AND THAT the Director of Community Services be directed to prepare a response and report to Council for March 13, 2006. "Carried" BY-LAWS 20. By -Law 3200 - Safer Communities By-law ((received three readings) Presented By: Michael Graves 21. By -Law 3201 - Baldwin Place Lease (received first and second reading) Presented By: Michael Graves Baldwin Place Lease.pdf Executive Summary bylaws 3201.doc 22. By -Law 3202 - To Close Part of Lyndale Road, Allen Street, Belmont Avenue [(received three readings) Resolutions Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3200 to enter into an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services; By -Law 3201 to enter into an agreement with Baldwin Place Residents Association and Tillsonburg Developments Inc.; and By -Law 3202 to close part of Lyndale Road, Allen Street and Belmont Avenue be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3200, 3201 and 3202. /6"N "Carried" Page 8 MINUTES: Meeting for the Committee "Open Council" 1.,, Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3200 and 3202 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3200 to enter into an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services; and By -Law 3202 to close part of Lyndale Road, Allen Street and Belmont Avenue be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate seal thereunto. "Carried" ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED No. 17 Moved by Councillor Renaud Seconded by Councillor Patenaude AND RESOLVED THAT the procedural by-law provision with respect to a 10:30 curfew be extended. 110� "Carried" No. 18 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" ADJOURNMENT Council moved back into Open Session and adjourned at 11:05 p.m. Approval Received: (1 of 1) Lana Lund/Tillsonburg (Wednesday March 08, 2006 03:55 PM) Town of Tillsonburg Page 9