060313 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
,^INReview Access: ® Public C Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday March 13, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Councillor Patenaude
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council'
A6'', >
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
DJanuary 23, 2006 (Budget Session)
EjFebruary 23, 2006 (Budget Session)
ElFebruary 27, 2006
[March 7, 2006 (Budget Session)
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of January 23rd, February
23rd, February 27th, and March 7th, 2006 be adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of March 13th, 2006 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
1. Supplementary Planning Comments RE: Application for Minor Variance A-01106 - Geno
VanHaelevwn
Presented By: Director of Corporate Services
• The Director of Corporate Services reviewed the attached report and
recommendations from the County of Oxford Planning Department.
•
• Confirmation was given that the neighbours that had previously expressed concerns
with the application had been contacted.
•
• The applicant was in attendance. He commented that the report was clear and was
prepared to answer any questions that may arise.
•
• Mr. and Mrs. Mark and Dana VanderGulik. 14 Birch Drive, were present. Mrs.
VanderGulik commented that they were satisfied with the reduction and the report in
general. She noted that it is their hope that the flooding problem on their property at
,"W, 14 Birch is properly addressed and corrected.
•
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MINUTES: Meeting for the Committee "Open Council"
• No other persons appears in support of, or opposition to, the subject application.
/Onk' •
• The Director of Corporate Services noted the change to the proposed resolution,
which incorporated 14 Birch Drive into the resolution, to address grading concerns.
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•
• The following resolution was passed, as amended.
Resolution
No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Tillsonburg
Committee of Adjustment approve application A-01/06 for 17
Lorraine Avenue subject to the following conditions:
1) That the application be amended to include a variance for
relief from Section 6.2.1.1.5., Front Yard, to allow for a
reduction in the required front yard from 7.5 m (24.6 ft) to
5 m (16.4 ft) for the main dwelling and 6 m (6.56 ft) for
the attached garage;
2) That the application be amended to reduce the requested
rear yard variance to allow for a minimum rear yard setback of 11.5 m
(37.7 ft) ;
3) That the applicant submit the following information to
the satisfaction of Town Engineering:
Additional detail on slope profile and cross sections
drawn to proper scale;
•Incorporation of the erosion hazard limit on the
building location survey;
*Engineering detail regarding the structural design of
the dwelling foundation and proposed erosion wall; and
•A lot grading plan for the subject property, with
sufficient detail to evaluate how it will integrate
with 14 Birch Drive and with the future grading of the
un -built lot to the north.
4) That the required fill permit and any associated
approvals be obtained from the Long Point Region Conservation
Authority; and
5) That a building permit for the proposed dwelling be
obtained within one year of the Committee's decision.
"Carried"
DELEGATIONS
2. Long Point Region Conservation Authority RE: 2006 LPRCA Budget and Municipal Levy AND
Audited Financial Statements for 2005 D
Presented By: Mr. Jim Oliver, General Manager
Mr. Jim Oliver, General Manager, LPRCA, appeared before Council and presented the attached
reports.
3. Nancy Lester RE: MS Society Walk
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MINUTES: Meeting for the Committee "Open Council"
Nancy Lester. pdf
Mrs. Nancy Lester appeared before Council promoting upcoming MS Society Walks and
events.
Council identified Mrs. Nancy Lester as an 'Ambassador' for the Town of Tillsonburg for
the purpose of participating in the San Francisco MS Walk in April 2006.
Mayor Molnar presented Mrs. Lester with a token of appreciation.
4. Derek Cassidy RE: Pesticide Use
Derek Cassidy, Claire Marie Stancek and Danielle Gignac appeared before Council
expressing their concerns with pesticide use.
It
The attached is a copy of their presentation... Glendale Students.pdf
They noted that their first step is to see a by-law passed in Tillsonburg, and their second
step is to circulate booklets (prepared by the Pesticide Committee) to the residents of Tillsonburg.
The following resolution was passed.
No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the presentation received
from the students of Glendale High School, with respect to pesticide use, by received as information.
"Carried"
QUARTERLY REPORTS
5. Operations- 2005 Fourth Quarter Report D
Presented By: Director of Operations
L=J L_J
December 2005 Operations Quarterly Report.doc 2005 Fourth Quarter Report .doc 2005 Year end.doc
Ti
2005 fourth quarter.doc 4th Quarter report 2005.doc 4th Quarter Report - Engineering 2005.doc
Resolution
> No. 6
Moved by Councillor Renaud
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MINUTES: Meeting for the Committee "Open Council"
/aft� Seconded by Councillor Patenaude AND RESOLVED THAT the Operations Fourth
Quarter Report 2005 be received.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
6. Corporate Strategic Plan
on
All Decks with Airport.ppt
Resolution
> No. 7
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Town of Tillsonburg
Corporate Strategic Plan, as amended, be received and the direction contained therein be
adopted.
"Carried"
OPERATIONS
7. Simcoe Street Widening - Update EJ
Presented By: Director of Operations
Recommendation
> No. 8
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the staff report from the
Director of Operations dated March 3, 2006 regarding Simcoe Street Widening
EA Up -Date be received;
AND FURTHERMORE BE IT RESOLVED THAT Council authorizes and directs the
Director of Operations to prepare a supplemental report based on information received
from the Director of Public Works (Oxford County) by March 27, 2006.
"Carried"
8. 2005 Gas Tax Funding - Project Assignment E1
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report from
the Director of Operations dated March 3, 2006 regarding Gas Tax Funding
,0�\ 2005 - Project Assignment be received;
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MINUTES: Meeting for the Committee "Open Council"
AND FURTHER THAT the 2005 gas tax revenues be applied to the Maple Lane
road reconstruction project.
"Carried"
COMMUNITY SERVICES
9. Hospital Auxiliary Request EI
Resolution
> No. 10
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Director
of Community Services regarding the request from the Hospital Auxiliary be received and
that the recommendation for fee reduction for October drop off days be adopted.
"Carried"
CORPORATE SERVICES
10. Newspaper Boxes D
Presented By: Michael Graves
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the staff report be received
and that the Director of Corporate Services be instructed to prepare a Newspaper box
by-law for Council consideration.
"Withdrawn"
No. 12
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT direction be given that there be
no newspaper boxes permitted on public property.
"Carried"
11. Veteran's License Program D
Presented By: Michael Graves
Resolution
> No. 13
/Aft' Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT staff report from the Director
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MINUTES: Meeting for the Committee "Open Council"
of Corporate Services be received and that the parking ticket policy remain as it
currently stands
"Carried"
12. Council Up -Date - Tillsonburg Comprehensive Zoning By -Law
Presented By: Mr. Paul Michiels, Planner, County of Oxford
�I
Zoning By-law Info.aoc
No. 14
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the status report on
Tillsonburg's Comprehensive Zoning By-law, as presented by the Director of Corporate
Services, and prepared by the County Planner, be received.
FINANCE
13. 2006 Draft Budget D
Presented By: Director of Finance
Resolution
> No. 15
Moved by Deputy Mayor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the report from the Director of
Finance be received and further that the 2006 Business Plans and amended Draft Budget
be adopted, setting monies raised by taxation at $9,887,638.
"Carried"
A recorded vote was called by Councillor Lamb.
Yea Na
Lamb, S. x
Lewis, F. x
Molnar, S. x
Patenaude, D. x
Renaud, M. x
Smith, R. x
Stephenson, B. x
No. 16
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the request for funding from the
Station Arts Centre be forwarded to the Director of Finance for a report subsequent to grant deliberations.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
10� The following by-law was passed to extend the meeting past the curfew of 10:30 p.m.
No. 17
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT, in accordance with the Town of
Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of
March 13, 2006.
"Carried"
14. Tax Policy Report
Presented By: Director of Finance
2006 Tax Policy Report.doc
Resolution
> No. 18
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the report of the Revenue
Manager under date of March 09, 2006, relating to 2006 Tax Policy Options, be received
as information.
"Carried"
/O �
INFORMATION ITEMS
15. An Oxford County Community Forum 2006 - March 23, 2006
,1
Oxford County Community Forum 2006.pdf
16. Thames Valley District School Board RE: Draft Capital Plan puts focus on excellence (For a
complete copy of the Capital Plan report, please contact the Council Coordinator)
Abe
TVDSB.pdf
17. Environmental Forums 2006
1%
Environmental Forums 2006.pdf
60
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MINUTES: Meeting for the Committee "Open Council"
RESOLUTIONS
18 Tillsonburg Medical Clinic RE: Request for Change in Parking on Rolph Street, Bear Street and
Venison Street
It
Tillsonburg Medical Clinic.pdf
Resolution
> No. 19
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the request from Tillsonburg
Medical Clinic regarding parking on Rolph Street, Bear Street and Venison Street be
received and referred to the Director of Operations for review and report.
"Carried"
BY-LAWS
19. By -Law 3197 - To establish the Tillsonburg Economic Development Advisory Committee
(First and Second reading given January 9, 2006)
Economic Development Terms of Reference.doc
20. By -Law 3198 - To provide for the construction, demolition, change of use and transfer of permits
and inspections
(First and Second reading given January 24, 2006; Public Meeting held March 2, 2006)
u
New Building By-law.doc (revised by-law)
21. By -Law 3201 - Baldwin Place Lease
(First and Second reading given February 27, 2006)
Presented By: Michael Graves
Baldwin Place Lease.pdf Executive Summary bylaw 3201.doc by-law 3201 baldwin place assoc lease.dot
Resolutions
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report
on By -Law Numbers 3197, 3198 and 3201 as passed in Committee without amendment.
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"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3197 to establish the
Tillsonburg Economic Development Advisory Committee;
By -Law 3198 to provide for the construction, demolition, change of use and
transfer of permits and inspections; and
By -Law 3201 to authorize an agreement to lease land to the Baldwin Place
Residents Association
be given third and final reading and the Mayor and Clerk be and are hereby authorized to
sign the same and place the Corporate seal therein
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 20
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
n
ADJOURNMENT
Meeting adjourned at 11:50 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Friday March 24, 2006 03:12
PM)
/dMI1
Town of Tillsonburg
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