060626 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday June 26, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
0
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
/Oft "Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
E)June 5, 2006
No. 2
Moved Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of June 5, 2006 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of June 26, 2006 be adopted, with the deletion of Item 23 - By -Law 3214 - To Establish the Tillsonburg
Youth Advisory.
"Carried"
PRESENTATIONS
1. Monthly Volunteer Recognition Award - Mrs. Rachel Parker D
Presented By: Mayor Molnar
Mayor Molnar presented Mrs. Rachel Parker with the Volunteer Recognition Award.
PUBLIC MEETINGS
2. Applications for Official Plan Amendment and Zone Change - Town of Tillsonburg (Report No.
2006-203 D
Presented By: Mr. Paul Michiels, Planner, County of Oxford
Mr. Paul Michiels Planner, County of Oxford, reviewed the attached report and
recommendations contained therein.
Mr. Robert Redling appeared before Council. He noted that he was not against the
subject applications, providing they have no effect on his property.
Mr. Michiels clarified the applications and confirmed that they would have not effect on
P� Mr. Redling's property.
No other persons appeared in support of, or opposition to, the subject applications.
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MINUTES: Meeting for the Committee "Open Council"
Aml � The following resolution was passed.
Resolution
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Council of the Town of
Tillsonburg advise Oxford County Council that they support an application to amend the
Official Plan, submitted by the Town of Tillsonburg, to re -designate the northerly portion
of the subject lands from `Industrial' and 'Environmental Protection' to 'Open Space' to
allow for the development of future open space uses as part of the Town's open space
system;
AND FURTHER THAT the Town of Tillsonburg approve in principle the application by the
Town of Tillsonburg to rezone the subject lands from `General Industrial (M2)' and
'Development (D)' to `Open Space (0)' and 'Open Space (0)' with holding provisions to
allow for the development of future open space uses on the subject lands, subject to
demonstrating there will be no negative impacts on any significant environmental
features.
"Carried"
DELEGATIONS
1" R QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
3. Tender Results for Tender F2006-088 Minivan D
Presented By: Director of Operations
Resolution
> No. 5
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Staff Report from the
Fleet Manager dated June 1, 2006 be received;
AND FURTHER THAT the low bid of $21,882.96 be accepted and Tender F2006-088 be
awarded to Stauffer Motors of Tillsonburg, Ontario.
"Carried"
(00� 4. Tender Results for Tender F2006-090 -1Ton Parks Truck D
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MINUTES: Meeting for the Committee "Open Council'
Presented By: Director of Operations
Resolution
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Fleet
Manager dated June 1, 2006 be received;
AND FURTHER THAT the bid of $50,018.04 be accepted and since the bid is under
budget by $5,982.00 that the new vehicle Tender F2006-090 be awarded to Stauffer
Motors of Tillsonburg, Ontario.
"Carried"
STAFF DIRECTION: The Director of Operations was asked to provide information
regarding municipal discount(s) on the purchase of new vehicles.
5. Tender Results for Tender F2006- 092 - Pick-up Truck Report D
Presented By: Director of Operations
Resolution
> No. 7
(Ipft� Moved by Deputy Mayor Smith
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Fleet
Manager dated June 1, 2006 be received;
AND FURTHER THAT the low bid of $41,775.48 be accepted and Tender F2006-092 be
awarded to Stauffer Motors of Tillsonburg, Ontario.
"Carried"
STAFF DIRECTION: The Director of Operations was asked to review the NFPA and ULC
Standards, as noted in the attached report.
NOTE: Council approved the purchase of the subject vehicle, however, additional
expenses were deferred until reviewed by Council.
6. Tender Results for Tender F2006-111 -Compact Pick-up Truck D
Presented By: Director of Operations
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report from the
Fleet Manager dated June 1, 2006 be received;
I�1
AND FURTHER THAT the low bid of $22,792.32 be accepted and Tender F2006-111 be
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MINUTES: Meeting for the Committee "Open Council'
awarded to Stauffer Motors of Tillsonburg, Ontario.
"Carried"
7. Tender Results for Northview Drive, Quarter Town Line Road, Myrtle Street, William Street and
Edgewood Drive Road Reconstruction - Tender T2006-002 D
Presented By: Director of Operations
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the Staff Report from the
Director of Operations dated June 26, 2006 be received;
AND FURTHER THAT Tender T2006 - 002 - Northview Drive Area and Edgewood Drive
Area - Road Reconstruction be awarded to Miracle Construction Ltd of Woodstock at a
cost of $1,235,936.20 subject to County of Oxford Approval.
"Carried"
COMMUNITY SERVICES
8. CSC Boiler Replacement D
L-1 C-'-
CSC
Boiler Replacement.doc Equipment Replacement at CSC.doc
Request for Quotation HVAC Work CSC April 2006.doc CSC HVAC Pricing May 2006.xis
Resolution
> No. 10
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff report on CSC Boiler
replacement and requirement for Exhaust Fans dated June 26, 2006, be received and
further that this work be awarded to TEAR Equipment for $18,755 and funded through
2006 Asset Management and that the Director of Finance provide a consolidated asset
management statement as at June 30, 2006.
"Carried"
9. Community Centre Utility Consumption D
Resolution
> No. 11
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff report on Utility
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MINUTES: Meeting for the Committee "Open Council"
Consumptions dated June 20, 2006 be received.
"Carried"
CORPORATE SERVICES
FINANCE
10. 2005 FIR. MPMP and Section 300 Reportin4 [)
Presented By: Director of Finance
Resolution
> No. 12
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the report from the Director of
Finance dated June 21, 2006 relating to the 2005 FIR, MPMP and Section 300 be
received as information and further that the Director of Finance is hereby authorized to file
these documents with the Ministry of Municipal Affairs.
"Carried"
11. Tax Receivable Report
Presented By: Director of Finance
Resolution
> No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT the report of the Revenue
Manager dated June 21, 2006, be received as information.
"Carried"
INFORMATION ITEMS
12. Ontario Municipal Water Association D
13. Station Arts Centre RE: Letter of Appreciation D
14. Ministry of Citizenship and Immigration RE: 2006 Ontario Medal for Good Citizenship
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MINUTES: Meeting for the Committee "Open Council"
15. Canada -Ontario Municipal Rural Infrastructure Fund RE: Priorities and Timelines for Intake Three
of the COMRIF
'T
COMRIF.pdf
16. City of Woodstock RE: Blackout Day Challenge - August 13, 2006
WA
Blackout Day Challenge. pdf
17. Senate RE: Smoke -Free Canada
104,
1/"1 -J -
S
enate. pdf
18. Federation of Canadian Municipalities RE: FCM Releases Six -Point Plan to Fight Fiscal Imbalance
FCM.pdf
19. County of Oxford RE: Solid Waste Collection
'R
County.pdf
20. County of Oxford Monthly Up -Date n
ealll� Mayor Molnar to provide a verbal up -date.
Presented By: Mayor Molnar
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MINUTES: Meeting for the Committee "Open Council"
RESOLUTIONS
21. Tillsonburg B.I.A. RE: Permission - "Red Hot Summer Sidewalk Sale"
Tillsonburg BIA.pdf
Resolution
> No. 14
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the merchants in the Downtown
Business Improvement Area be permitted to display their goods, ware or merchandise on
the sidewalks in front of their respective businesses during "Red hot Summer Sidewalk
Sale" being held July 27, 28, 29, 2006.
"Carried"
22. Ontario Mayors Automotive Investment D
Presented By: Mayor Molnar
It
CAW.pdf
Resolution
> No. 15
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Council of the Town of
Tillsonburg endorse the resolution as forwarded by the Ontario Mayors Automotive
Investment and that the supporting resolution be forwarded to the relevant agencies.
"Carried"
BY-LAWS
23. By-law 3214 - To Establish the Tillsonburg Youth Advisory Committee (Deleted from Agenda)
24. By -Law 3215 - To Amend Traffic By -Law 2997, as amended (First and Second Reading)
IM -71
Traffic Bylaw amendment June 21 2006 .doc
25. By -Law 3216 - To Authorize the Entering Into of an Agreement for Policing Services - OPP D (First
and Second Reading)
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MINUTES: Meeting for the Committee "Open Council"
26. By -Law 3217 - To Amend Zoning By -Law 1994, as amended (Tillsonburg Hospital Parking Lot) El
(Three Readings)
27. By -Law 3218 - To Authorize the Acquisition of Certain Lands from the Canadian Pacific Railway
Company (First and Second Reading)
T j
BYLAW 3218.dot CP Lands.pdf
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3215 to Amend Traffic
By -Law 2997, as amended;
By -Law 2316 to Authorize the Entering into of an Agreement for Policing Services - OPP;
By -Law 3217 to Amend Zoning By -Law 1994, as amended (Tillsonburg Hospital Parking
Lot); and
By -Law 3218 to Authorize the Acquisition of Certain Lands from the Canadian Pacific
Railway Company be introduced and read for a first and second time and be referred to
Committee of the Whole for further consideration and this constitutes the first and second
reading thereof.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Law Numbers 3215, 3216,
3217 and 3218.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and
report on By -Law 3217 as passed in Committee without amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3217 to Amend Zoning
By -Laws 1994, as amended (Tillsonburg Hospital Parking Lot) be given third and final
reading and the Mayor and Clerk be an dare hereby authorized to sign the same and
place the Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
CLOSED MEETING SESSION CONTINUED
No. 16
Moved by Councillor Renaud
Pft1 Seconded by Councillor Patenaude AND RESOLVED THAT, in accordance with the
Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council
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MINUTES: Meeting for the Committee "Open Council"
Meeting of June 26, 2006.
?Pft! "Carried"
No. 17
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into
Executive Closed Session.
"Carried"
ADJOURNMENT
Meeting adjourned.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Monday July 03, 2006 02:02
PM)
14�
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Town of Tillsonburg
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