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060821 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council" Review Access: • Public O Private MINUTES Town of Tillsonburg Meeting for the Committee "Open Council" on Monday August 21, 2006 07:00 PM Council Chambers Chair: Stephen Molnar Orders of the Day: Call to Order Closed Meeting Session Disclosure of Pecuniary Interest or the General Nature Thereof Minutes & Business Arising out of the Minutes Adoption of Agenda Presentations Public Meetings Delegations Quarterly Reports Chief Administrative Officer Operations Community Services Corporate Services Finance Information Items Resolutions By -Laws Items of Public Interest Closed Meeting Session continued Adjournment CALL TO ORDER CLOSED MEETING SESSION No. 1 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed Session. "Carried" Page 1 • MINUTES: Meeting for the Committee "Open Council" DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF MINUTES & BUSINESS ARISING OUT OF THE MINUTES Duly 10, 2006 D August 8, 2006 No. 2 Moved by Councillor Renaud Seconded by Councillor Stephenson AND RESOLVED THAT the Council Minutes of July 10th and August 8th, 2006 be adopted. "Carried" ADOPTION OF AGENDA No. 3 Moved by Councillor Renaud Seconded by Councillor Stephenson AND RESOLVED THAT the Agenda as prepared for the Council Meeting of August 21 st, 2006 be adopted. "Carried" PRESENTATIONS PUBLIC MEETINGS 1. Application for Zone Change - ZON 7-324 Presented By: Mr. Paul Michiels, Planner ZON 7-324.pdf Mr. Paul Michiels, Planner, County of Oxford, reviewed the subject application and County of Oxford report, as attached. The applicant was present No other persons appeared in support of, or opposition to, the subject application. The following resolution was passed. Resolution > No. 4 Moved by Councillor Renaud /am*� Seconded by Councillor Stephenson AND RESOLVED THAT the Town of Tillsonburg approve in principle the application submitted by 1068276 Ontario Inc. to rezone the Page 2 MINUTES: Meeting for the Committee "Open Council" subject property from 'Development (D)' to Special 'Highway Commercial (C2-15)' to allow for the construction of an office and warehouse addition to the north of the existing Stubbes furniture store. "Carried" 2 Application for Zone Change - ZON 7-316 Presented By: Mr. Paul Michiels, Planner ZON 7-31 S.pdf Mr. Paul Michiels, Planner, County of Oxford, reviewed the subject application and County of Oxford report, as attached. Mr. Dalm, the applicant, was present. No other persons appeared in support of, or opposition to, the subject property. The following resolution was passed. Resolution > No. 5 Moved by Councillor Stephenson Seconded by Lewis AND RESOLVED THAT the Council of the Town of Tillsonburg approve the attached zoning By -Law Amendment for the application submitted by Henry Dalm, whereby lands located at Pt. Lot 450, Plan 500, in the Town of Tillsonburg, are to be rezoned from'Residential Third Density (R3)' to Special 'Residential Third Density (R3-24)' for the conversion of an existing dwelling to contain a business or professional office. "Carried" DELEGATIONS 3. Skateboard Park In'". a) Rec Advisory Delegation and Staff Report... Skateboard Park Report August 2006.doc b) Ms. Chris Rosehart Ms. Rosehart appeared before Council regarding the location and other concerns relating to the skateboard park. Ms. Rosehart's recommended the park be located in Memorial Park, where washroom facilities could be added. She noted that she also doesn't agree with using Town money to fund the project, and suggested the support of service clubs be sought. She also suggested the Youth Centre /aft+ be contacted and a public meeting held. Page 3 MINUTES: Meeting for the Committee "Open Council" Ms. Rosehart requested Council to not approve the attached staff report and _ recommendations this date and to wait until the spring of 2007, allowing more time to consider location, design and to pursue other funding opportunities. Mayor Molnar responded that children the potential users of the park, have been involved, as have people involved with the Participate Program and Upper Deck. He added that the youth in the community have been a part of the design process. Mayor Molnar noted that if there are concerns with the site, that is adequate. Councillor Stephenson noted that he would not support the location as contained in the report, nor the moving of the ball diamond. He suggested an open meeting be held. Councillor Renaud noted that he was not happy with the report, and that there are too many unanswered questions. He recognized that staff have worked hard on this project, as others have, but there is more work to be done. He added that he would not support the recommendation at this time. Deputy Mayor Smith noted the concerns regarding location of the park need to be addressed and funding opportunities need to be explored. Skateboard parks are noisy and consideration should be given to this when a location is being chosen. The Deputy Mayor noted that he looks forward to further discussion regarding this project as soon as possible. The following resolution was passed. Resolution tift\ > No. 6 Moved by Councillor Lewis Seconded by Deputy Mayor Smith AND RESOLVED THAT the Skateboard Park Report dated August 16, 2006 be received and further that: a) the design submitted by New Line Skateparks be approved; b) the new skateboard park be located at the south-east corner ball diamond; and C) staff be authorized to have the project tendered within previously established budget parameters. "Deferred" 4. Tillsonburg OPP RE: Annual Report Presented By: Inspector Jack Goodlett and Mr. Walter Burton Annual Report Tillsonburg 2005.aoc Mr. Burton, in the absence of the Chair of the Police Services Board, appeared before Council. Mr. Burton provided information relative to the Report and expressed his appreciation to Inspector Goodlett for a job well done and recognized him for his a very eventful past year. Inspector Goodlett appeared before Council and presented the 2005 annual report, as Page 4 ,A*"'1 MINUTES: Meeting for the Committee "Open Council" attached. The following resolution was passed. Resolution > No. 7 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Ontario Provincial Police - Oxford Detachment - 2005 Annual Report be received. "Carried" QUARTERLY REPORTS 5 Operations Services Second Quarter Report 2006 D Presented By: Director of Operations Resolution > No. 12 Moved by Councillor Stephenson Seconded by Councillor Lewis AND RESOLVED THAT the Operations Services Second Quarter Report 2006 be received. "Carried" 6 Community Services Second Quarter Report 2006 Presented By: Director of Community Services ®D Community Services Second Quarter Report.doc Resolution > No. 13 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the Community Services Second Quarter Report 2006 be received. "Carried" 7 Corporate Services Second Quarter Report 2006 Presented By: Director of Corporate Services and Director of Finance Corporate Services 2nd Quarter Report 2006.doc Resolution > No. 14 ,00b� Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the Corporate Services Page 5 MINUTES: Meeting for the Committee "Open Council' 110� Second Quarter Report 2006 be received. "Carried" 8 Fire Services and Emergency Management Second Quarter Report 2006 Presented By: Fire Chief 2nd quarter report 2006.doc ED New Confined Space Regulation... Confined Space Memo .doc Resolution > No. 11 Moved by Councillor Lewis Seconded by Councillor Stephenson AND RESOLVED THAT the Fire Services and Emergency Management Second Quarter Report 2006 be received. "Carried" `1 CHIEF ADMINISTRATIVE OFFICER OPERATIONS 9 Tender Results for F2006-113 Standby Generator Presented By: Director of Operations Resolution > No. 15 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report from the Fleet Manager dated August 1, 2006 be received; AND FURTHER THAT the bid of $43,664.40 be accepted and the Tender be awarded to Sommers Generator Sales of Tavistock, Ontario. "Carried" 10 Maple Lane, Brock Street to Concession Street - Proposed Road Reconstruction Design Report D Presented By: Director of Operations Attendance Sheet and Comments from Public Information Meeting held July 5, 2006 RE: Page 6 /OR MINUTES: Meeting for the Committee "Open Council" t4AQ Maple Lane and Maple Court Reconstruction... Maple lane Comments.pdf Correspondence from Area Resident; 111d Fred DeVriendt... DeVriendt.pdf The Director of Operations reviewed the attached report. Discussion was held and the following staff direction given: • the Thames Valley School Board be contacted; • both public and pedestrian safety around the schools needs to be ensured; and • Town Engineering and the Thames Valley School Board need to come up with a solution. The following resolution was passed, as amended. Resolution > No. 8 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report from the Director of Operations dated August 9, 2006 be received; AND FURTHER THAT staff be directed to re -construct Maple Lane from Brock Street to Concession Street to a 8m pavement width. "Carried" 11 Quarterline Rd., Ms -gr. O'Neil to William St. - Proposed Sidewalk Design Report D Presented By: Director of Operations Monsignor 0Neil.pdf Letter - Dawley - MacLean. doc Correspondence from Area Residents: Darwin and Jacquie Kent... QtrTKmUne.doc Bob and Gloria Akroyd... Letter of Concern to Town of Tllsonburg August 21.2ODG.doc Mary Wiltshire...-8645048.doc Page 7 MINUTES: Meeting for the Committee "Open Council" /1 cba Doug and Marlen Gilbert... Reconstruction of Quarterline Sidewalks.pdf The Director of Operations reviewed the attached report. Discussion was held and the following resolution was passed. Resolution > No. 9 Moved by Councillor Lamb Seconded by Deputy Mayor Smith AND RESOLVED THAT the Staff Report from the Director of Operations dated August 9, 2006 be received; AND FURTHER THAT staff be directed to report back to Council at its next meeting with further alternatives for: 1. no action; 2. permanent sidewalks with a 8.5 metre road; 3. permanent sidewalks with a 10 metre road; 4. temporary sidewalk only. "Carried" /Mft► 12 Ms Joan Neutel RE: Handicapped Parking at the Community Centre 9% Neutel.pdf Resolution > No. 16 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the correspondence from Ms. Joan Neutel regarding handicapped parking at the Community Centre be received and referred to the Director of Operations for a response. "Carried" No. 17 Moved by Deputy Mayor Smith Seconded by Councillor Lewis AND RESOLVED THAT, in accordance with the Town of Tillsonburg Procedural By -Law 2978, the curfew of 10:30 p.m. be extended for the Council Meeting of August 21, 2006. "Carried" COMMUNITY SERVICES CORPORATE SERVICES Page 8 MINUTES: Meeting for the Committee "Open Council" � 13. Road Closing - South of Harvey Street tAM C @!] Harvey Street Comments.doc Letter - Dawley - MacLean.doc Resolution > No. 10 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the staff report of the Director of Corporate Services dated August 1, 2006 regarding the Southend Harvey Street Road Closure be received and the recommendations contained therein be adopted. "Carried" 14. Facade Improvement Town Centre Mall 19 tillreno.jpg (Please'view'... rather than 'open' image.) No. 18 Moved by Brian Stephenson Seconded by Fred Lewis AND RESOLVED THAT staff be given direction to adopt the facade scheme presented on August 21, 2006 for the Town Centre Mall. "Carried" FINANCE 15 Tillsonburg Hospital Payment in Lieu Report 2006 C,1 2006 Hospital Levy Report. doc Resolution > No. 19 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the staff report dated August 17, 2006 regarding the Hospital P.I.L. By -Law be received and the recommendations contained therein be adopted. "Carried" INFORMATION ITEMS 16. Minutes of Rec Advisory Committee - August 15, 2006 ^INIn Rec Advisory Committee Minutes August 15 2006.doc Page 9 10 MINUTES: Meeting for the Committee "Open Council" 17. AMO RE: Bill 206 Up -Date 18 2006 Heroes in the Home Awards Ceremony 9 9 9 Community Care Corr.pdf Nomination Category l.pdf Nomination Category 2.pdf 19 Local Health Integration Network Community Forums 9 Local Health. pdf 20 Oxford Community Foundation Grant Applications Iq OCF.pdf 21. National Family Dinner Night 9 National.pdf 22 The Ontario Flue -Cured Tobacco Growers' Marketing Board 9 Marketing Brd.pdf RESOLUTIONS 23 Municipality of Bayham RE: Utility Corridor OPP Blitz 21 9ayham Letter Re - Enforcement on Otter Valley Corridor. pdf No. 20 Page 10 MINUTES: Meeting for the Committee "Open Council" Moved by Councillor Lamb Seconded by Councillor Lewis AND RESOLVED THAT the Town of Tillsonburg support the Municipality of Bayham's request for the Elgin Police Services Board to investigate the possibility of doing an enforcement Blitz on the Otter Valley Utility Corridor. "Carried" 24. County of Oxford RE: Solid Waste Collection aj Solid Waste Collection (Garbage).pdf Resolution > No. 21 Moved by Councillor Renaud Seconded by Councillor Stephenson AND RESOLVED THAT staff be directed to provide a report for the Council Meeting of September 11 th, 2006, to provide for a response for the Oxford County Council Meeting of September 13th, 2006. "Carried" 25. County of Oxford Economic Development By -Law " E�] County.pdf County Econ. Dev. By-law 2006.doc Resolution > No. 22 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT the report from the Tillsonburg Community Development Officer, dated August 16th, 2006, be received and that the recommendations contained therein be adopted. "Carried" BY-LAWS 26. By -Law 3221 - To authorize the use of Electronic Tabulators for the 2006 Municipal Election (to be considered for three readings) By-law 3221 - Vote T abulators. dot 27. By -Law 3222 - To close the Southerly Portion of Harvey Street (to be considered for first and coal*feadings) Page 11 MINUTES: Meeting for the Committee "Open Council' d Bylaw 3222 -close part of Harvey.dot Schedule A.pdf 28. By -Law 3223 - To levy an amount on Tillsonburg Hospital (to be considered for three readings) LJ 2006 Hospital By-law draft.doc 29. By -Law 3224 - To Amend Zoning By -Law 1994, as amended - Dalm (to be considered for first and second readings) 3224 - Dalm.pdf !&' 30. By -Law 3225 - To Amend Zoning By -Law, as amended - Town Lands (to be considered for three readings) it 3225.pdf 31. By -Law 3226 - To Authorize the Sale of Lands to CSEA (to be considered for three readings) bylaw 3226 - CSEA Sale.dot Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3221 to authorize the use of Electronic Tabulators for the 2006 Municipal Election; By -Law 3222 to close the southerly portion of Harvey Street; By -Law 3223 to levy an amount on Tillsonburg Hospital; By -Law 3224 to amend Zoning By -Law 1994, as amended (Dalm); By -Law 3225 to amend Zoning By -Law 1994, as amended (Town); and be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second ready thereof. "Carried" Page 12 MINUTES: Meeting for the Committee "Open Council" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3221, 3222, 3223, 3224 and 3225. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Numbers 3221, 3223 and 3225 as passed in Committee without amendment. "Carried" Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3221 to authorize the use of Electronic Tabulators for the 2006 Municipal Election; By -Law 3223 to levy an amount on Tillsonburg Hospital; and By -Law 3225 to amend Zoning By -Law 1994, as amended be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3226 to authorize the sale of lands to CSEA be introduced and read for a first and second time and be referred to Committee of the Whole for further consideration and this constitutes the first and second reading thereof. "Carried" Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go into Committee of the Whole for the purpose of considering By -Law Numbers 3226. "Carried" Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and report on By -Law Number 3226 as passed in Committee without amendment. "Carried" Moved by Councillor Lewis Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3226 to authorize the sale of lands to CSEA be given third and final reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal thereunto. "Carried" Deputy Mayor Smith opposed all resolutions regarding By -Law 3226. ITEMS OF PUBLIC INTEREST CLOSED MEETING SESSION CONTINUED No. 23 Moved by Deputy Mayor Smith Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Page 13 MINUTES: Meeting for the Committee "Open Council" Executive Closed Session. "Carried" ADJOURNMENT Council moved back into Open Session and adjourned at 1:05 a.m. Town of Tillsonburg Approval Received: (1 of 1) Lana LundlTillsonburg (Wednesday September 06, 2006 03:31 PM) Page 14