060911 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
Review Access: • Public "'C" Private
MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday September 11, 2006 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Resolutions
By -Laws
Items of Public Interest
Closed Meeting Session continued
Adjournment
CALL TO ORDER
CLOSED MEETING SESSION
No. 1
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Town Council move into Executive Closed
Session.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
[]August 21, 2006
No. 2
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Council Minutes of August 21, 2006 be
adopted.
"Carried"
ADOPTION OF AGENDA
No. 3
Moved by Councillor Patenaude
Seconded by Councillor Renaud AND RESOLVED THAT the Agenda as prepared for the Council Meeting
of September 11, 2006 be adopted.
"Carried"
PRESENTATIONS
PUBLIC MEETINGS
DELEGATIONS
(QUARTERLY REPORTS
CHIEF ADMINISTRATIVE OFFICER
OPERATIONS
1. Coarse Winter Salt Quotation Results
Resolution
Presented By: Director of Operations
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MINUTES: Meeting for the Committee "Open Council"
> No. 4
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Staff Report dated
August 13, 2006 be received;
AND FURTHER THAT the quotation for the supply of Coarse Winter Salt for the
2006/2007 season be awarded to Sifto Canada Inc. at the price of $64.81/tonne (including
taxes & F.O.B.).
"Carried"
2. Final Proposed COMRIF Intake Three List of Projects D
Presented By: Director of Operations
Resolution
> No. 7
Moved by Councillor Renaud
Seconded by Councillor Patenaude AND RESOLVED THAT the Staff Report from the
Director of Operations dated August 29, 2006 be received;
AND FURTHER THAT the Town of Tillsonburg has considered its needs and has
determined that the Town of Tillsonburg Road rehabilitation project is its highest priority
and requests finding from COMRIF.
"Carried"
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3. Quotation results for Parking Lot Snow Plowing 2006-2007
Presented By: Director of Operations
Resolution
> No. 5
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the report from the Roads
Manager & Director of Operations dated Tuesday, August 29, 2006 be received;
AND FURTHER THAT the quotation for snow plowing of Municipal, Police and Fire
Services Parking Lots for the 2006-2007 Season be awarded to Courtland Gardens.
"Carried"
4. Quarterline Road, Msgr. O'Neil to William Street - Proposed Sidewalk and Revised Design Report
Presented By: Director of Operations
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Q uarterlineR oadlRetition. pdf
Resolution
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MINUTES: Meeting for the Committee "Open Council"
> No. 6
Moved by Councillor Stephenson
Seconded by Councillor Lewis AND RESOLVED THAT the Staff Report from the Director
of Operations dated August 29,2006 be received;
AND FURTHER THAT permanent sidewalk be constructed on Quarterline Road as per
the 10m pavement cross-section with temporary sidewalk built adjacent to the road where
ravine area exists, as budget permits, and where homes front on Quarterline Road north
of William Street.
"Carried"
STAFF DIRECTION:
• THAT staff bring back a recommendation to carry out the Deputy Mayor's request to
extend the sidewalk to Concession Street, as part of the Tender Report.
• THAT the cost of curbs be identified in the Tender Report.
• THAT the summary Report include a drawing demonstrating exactly what the
resolution represents.
COMMUNITY SERVICES
5. Skateboard Park Report
Skateboard Park Project Cover for Deferred Report :9 8 2DD6.doc
Skateboard Paris Report 3 Recommendation August 2GG6.doc
Rec Advisory Committee Minutes august 15 2G6S.doc Skateboard Park Project 98 2006 .doc
Resolution
> No. 8
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the location for the
skateboard park be on the grounds of the Community Centre;
THAT a Public Meeting hosted by the Recreation Advisory Committee be hosted prior to
the end of September 2006;
AND FURTHER THAT results of the Public Meeting and project tendering be brought to
Council in October.
"Carried"
CORPORATE SERVICES
6. Closing of Harvey Street
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MINUTES: Meeting for the Committee "Open Council"
11a&
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• .
Harvey Street Cornments.doc McDowell.pdf LetterBRYAN londonstreet.pdf
Resolution
> No. 9
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the Staff Report regarding the
closing of the southerly portion of Harvey Street be received;
AND FURTHER THAT third reading of By -Law 3222 be deferred.
"Carried"
FINANCE
INFORMATION ITEMS
7. Correspondence RE: Naming of Quarterline Road
Gilbert.pdf
No. 10
Moved by Councillor Lewis
Seconded by Councillor Stephenson AND RESOLVED THAT the issue of the naming of
Quarterline Road be referred to the CAO for report back to Council.
"Carried"
8. St. John's Anglican Church RE: Blessing of the Animals Service - September 24, 2006
St.Johns
No. 11
Moved by Councillor Lewis
Seconded by Councillor Lamb AND RESOLVED THAT the correspondence from St.
John's Anglican Church regarding a Blessing of the Animals Service on September 24,
2006 be received,and that the conditions as outlined be approved.
"Carried"
9. Royal Canadian Legion RE9. Royal Canadian Legion RE: Appreciation RE: Veteran's Walkway
Veteran's Walkway
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MINUTES: Meeting for the Committee "Open Council'
t
Legion.pdf
NOTICE OF MOTION
NOTICE OF MOTION introduced by Councillor Stephenson September 11, 2006:
THAT staff bring forward a policy to allow the purchase of used vehicles for the
Corporation.
RESOLUTIONS
10. Tillsonburg Police Services Board RE: 4 -Way Stop - North Street and Tillson Avenue
t
Resolution.pdf 411PIA'Aillsonnorth.pdf
No. 12
Moved by Councillor Lamb
Seconded by Deputy Mayor Smith AND RESOLVED THAT the Council of the Town of
Tillsonburg adopt the resolution of the Tillsonburg Police Services Board, dated
September 11, 2006, regarding the recommendation for a 4 -way stop at the intersection
of North Street and Tillson Avenue;
AND FURTHER THAT a complete and consolidated review and report be prepared by the
County of Oxford on or before March 30, 2007.
"Carried"
BY-LAWS
11. By -Law 3222 - To close the Southerly Portion of Harvey Street
Third reading of By -Law 3222 was DEFERRED by Resolution #9.
Bylaw 3222 -close part of Harvey.dot Schedule A.pdf
12. By -Law 3224 - To Amend Zoning By -Law 1994, as amended - Dalm (third reading)
,_
LI -J,
3224 - Dalm.pdf
14� 13. By -Law 3227 - To designate a specific area of the Town of Tillsonburg as the Downtown Area
Community Improvement Project Area (three readings)
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MINUTES: Meeting for the Committee "Open Council"
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Community I mprorremenk Project Area BYL. doc CIP Area. pdf
14. By -Law 3228 - To Establish Advance Poll Dates (three readings)
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BYLAW - 3228 advance poll dates. dot
15. By -Law 3229 - To Establish Polling Times (three readings)
-
BYLAW 3229 - Reduced noting times. dot
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3227 to designate a
specific area of the Town of Tillsonburg as the Downtown Area Community Improvement
Project Area;
By -Law 3228 to establish Advance Poll Dates; and
By -Law 3229 to establish Polling Times
be introduced and read for a first and second time and be referred to Committee of the
Whole for further consideration and this constitutes the first and second reading thereof.
A'"1 "Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and go
into Committee of the Whole for the purpose of considering By -Laws 3227, 3228 and
3229.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT Committee do now rise and
rep;ort on By -Law Numbers 3224, 3227, 3228 and 3229 as passed in Committee without
amendment.
"Carried"
Moved by Deputy Mayor Smith
Seconded by Councillor Lamb AND RESOLVED THAT By -Law 3224 to amend Zoning
By -Law 1994, as amended - Dalm;
By -Law 3227 to designate a specific area of the Town of Tillsonburg as the Downtown
Area Community Improvement Project Area;
By -Law 3228 to establish Advance Poll Dates; and
By -Law 3229 to establish Polling Times
be given third and final reading and the Mayor and Clerk b e and are hereby authorized to
sign the same and place the Corporate Seal thereunto.
"Carried"
/dwb\, ITEMS OF PUBLIC INTEREST
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MINUTES: Meeting for the Committee "Open Council'
/OMN >
CLOSED MEETING SESSION CONTINUED
No. 13
Moved by Deputy Mayor Smith
Seconded by Councillor Stephenson AND RESOLVED THAT Council move into
Executive - Closed Session.
"Carried"
ADJOURNMENT
Council moved back into Open Session and adjourned at 10:45 p.m.
Approval Received: (1 of 1)
Lana Lund/Tillsonburg (Tuesday September 12,
2006 01:18 PM)
Town of Tillsonburg
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